HomeMy WebLinkAbout09 - 2023-2024 Facilities Painting Project - NOC for Contract No. 9393-1 (24F02)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 14, 2025
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: 2023-2024 Facilities Painting Project - Notice of Completion for
Contract No. 9393-1 (241`02)
h\ 3� d:7±Tip 6
On August 27, 2024, the City Council awarded Contract No. 9393-1 for the 2023-2024
Facilities Painting Project to GCD Painting of Wilmington. The project addressed
protective coatings at the City of Newport Beach Utilities Yard, Police Department
Headquarters, and Balboa Yacht Basin. The work is now complete and staff requests
City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Amount
Final Total Contract
Amount
Total Contract
Change Amount
Percent Contract
Cost Change
$174,000
$176,100
$2,100
1.21 %
Allowed Contract Time +
Approved Extensions (Days) -
70
Actual Time Used (Days)
33
This project addressed protective coatings at the City's Utilities Yard, Police Department
Headquarters, and Balboa Yacht Basin to protect the various building materials from
deterioration. This proactive approach shields the metal, wood and other building
materials from damage that could result in more costly repair work in the future. The new
paint provides an additional benefit of a more aesthetically pleasing appearance of these
facilities.
9-1
2023-2024 Facilities Painting Project — Notice of Completion
January 14, 2025
Page 2
A summary of the contract construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$ 174,000
$ 174,000
$ 2,100
$ 176,100
There was one change order for $2,100, which increased the original contract amount by
1.21 % and was within the contingency allowance. This change order expanded the work
scope to include painting of the cable wires supporting the City's radio tower as the cables
were showing signs of increased corrosion.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule November 4, 2024
Actual Start of Construction Per Notice to Proceed October 14, 2024
Estimated Contract Completion Date with Approved Extensions February 4, 2025
Actual Substantial Construction Completion Date December 2, 2024
FISCAL IMPACT:
The 2023-2024 Facilities Painting Project was included within the Fiscal Year 2023-24
Capital Improvement Program Budget. Funds for the construction contract were
expended from the Facilities Maintenance Master Plan (General Fund) from the following
accounts:
Account Description Account Number Amount
FMMP 57101-980000-24F02 $ 174,465.71
FMMP 57101-980000-22F02 $ 1,634.29
Total: $ 176,100.00
ENVIRONMENTAL REVIEW:
On August 27, 2024, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301(d) (rehabilitation of
deteriorated facilities involving no expansion of existing use) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
9-2
ATTACHMENT A
Q
0
17TH ST
16TH
1
CITY OF
COSTA MESA
JOHN WAYNE
AIRPORT
FF J
�P
P
P UPPE a
NEWPORT o¢
�P BAY_ C�--
E
BA B
PA CJF1 C
OCEAN
0 PROJECT LOCATIONS
F
NEW�POR
CE TEF
1. UTILITIES YARD (949 W 16TH ST)
2. POLICE DEPARTMENT (870 SANTA BARBARA DR)
3. BALBOA YACHT BASIN (829 HARBOR ISLAND DR)
sod
CITY OF
IRVINE
P�
um/ERs�
0N-
HI
�ST
El
2023-2024 FACILITIES PAINTING PROJECT CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP C-9393-1 24F02 01/14/25
0