HomeMy WebLinkAbout10 - 38th Street and Lake Avenue Landscape Improvement Project - NOC for Contract No. 9008-1 (24L01)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 14, 2025
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: 38t" Street and Lake Avenue Landscape Improvement Project -
Notice of Completion for Contract No. 9008-1 (241_01)
ABSTRACT:
On May 28, 2024, the City Council awarded Contract No. 9008-1 for the 38t" Street and
Lake Avenue Landscape Improvement Project to S&H Civilworks of Colton. This project
included improving the appearance of the 38t" Street beach area and entrance to
Newport Island, and providing better beach access. The work is now complete and staff
requests the City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$193,067.00
$205,144.99
$12,077.99
6.26%
Allowed Contract Time +
Approved Extensions (Days) -
60
Actual Time Used (Days)
56
The project included new stone cladding on the existing retaining walls to improve the
appearance, new stairs for better beach access, a new higher landscaped planter area
with a fence, a new foot -wash station, new landscaping, and new irrigation lines.
The contracted work has been completed to the satisfaction of the Public Works
Department. A summary of the construction costs is as follows:
Original bid amount:
$
193,067.00
Actual Cost of Bid Items Constructed:
$
193,067.00
Total Change Orders:
$
12,077.99
Final contract cost:
$
205,144.99
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3811 Street and Lake Avenue Landscape Improvement Project —
Notice of Completion of Contract No. 9008-1 (24L01)
January 14, 2025
Page 2
There were two change orders totaling $12,077.99. This amounted to 6.26% of the
original contract amount and was within the contingency allowance. The added work
covered additional sidewalk and fencing replacement and additional anti -graffiti coating.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
August 8, 2024
Actual Start of Construction Per Notice to Proceed
August 5, 2024
Estimated Contract Completion Date with Approved Extensions
October 29, 2024
Actual Substantial Construction Completion Date
October 25, 2024
FISCAL IMPACT:
The 38t" Street and Lake Avenue Landscape Improvement Project was included within
the Fiscal Year 2023-24 Capital Improvement Program Budget. Funds for the
construction contract were expended from the Facilities Maintenance Master Plan
(General Fund) from the following accounts:
Account Description Account Number
Neighborhood Enhancement
Oceanfront Encroachment
ENVIRONMENTAL REVIEW:
01201927-980000-24L01
16701-980000-24L01
Total:
I_ 172 row 1�i
$ 70,025.30
$ 135,119.69
$ 205,144.99
On May 28, 2024, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 2 Section 15302(c) (replacement of
public facilities involving negligible or no expansion of existing use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
_ PROJECT LOCATION
38TH STREET AND LAKE AVENUE
LANDSCAPE IMPROVEMENTS
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-9008-1 23L01 01 /14/25
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