HomeMy WebLinkAboutC-8442-3 - PSA for Lockbox Remittance Processing Services(J
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co PROFESSIONAL SERVICES AGREEMENT
WITH RT LAWRENCE CORPORATION FOR
V LOCKBOX REMITTANCE PROCESSING SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and
entered into as of this 17th day of January, 2025 ("Effective Date"), by and between the
CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"),
and RT LAWRENCE CORPORATION, a California corporation ("Consultant'), whose
address is 7740 Painter Avenue, Suite 100, Whittier, CA 90602, and is made with
reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Consultant to provide Lockbox Remittance Processing
Services ("Project').
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the professional services described in this Agreement.
D. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
The term of this Agreement shall commence on the Effective Date, and, shall
terminate on December 31, 2025, unless terminated earlier as set forth herein.
Additionally, the term of this Agreement may automatically extend for up to two (2)
additional one (1) year terms, each commencing upon the expiration of the immediately
preceding term, unless the City, in its sole and absolute discretion, provides written notice
to Consultant, at any time, that the Agreement shall cease to be renewed.
Notwithstanding the foregoing, the term of this Agreement, including all extensions, shall
not exceed December 31, 2027.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). City may elect to delete certain Services within the Scope of Services at its
sole discretion.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this Agreement
and Consultant shall perform the Services in accordance with the schedule included in
Exhibit A. In the absence of a specific schedule, the Services shall be performed to
completion in a diligent and timely manner. The failure by Consultant to strictly adhere to
the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely
manner may result in termination of this Agreement by City.
3.2 Notwithstanding the foregoing, Consultant shall not be responsible for
delays due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein not later than ten (10) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Consultant's control.
3.4 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
hand -delivery or mail.
4. COMPENSATION TO CONSULTANT
4.1 City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, for the initial term and any additional renewal
terms, shall not exceed Fifty Thousand Dollars and 00/100 ($50,000.00), without prior
written authorization from City. No billing rate changes shall be made during the term of
this Agreement without the prior written approval of City.
4.2 Consultant shall submit monthly invoices to City describing the Work
performed the preceding month. Consultant's bills shall include the name of the person
who performed the Work, a brief description of the Services performed and/or the specific
task in the Scope of Services to which it relates, the date the Services were performed,
the number of hours spent on all Work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar
days after approval of the monthly invoice by City staff.
4.3 City shall reimburse Consultant only for those costs or expenses specifically
identified in Exhibit B to this Agreement or specifically approved in writing in advance by
City.
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4.4 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the Project,
but which is not included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
5.1 Consultant shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Karen Javerto to be its
Project Manager. Consultant shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
5.2 Consultant, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
5.3 If Consultant is performing inspection services for City, the Project Manager
and any other assigned staff shall be equipped with a cellular phone to communicate with
City staff. The Project Manager's cellular phone number shall be provided to City.
6. ADMINISTRATION
This Agreement will be administered by the Finance Department. City's Revenue
Manager or designee shall be the Project Administrator and shall have the authority to
act for City under this Agreement. The Project Administrator shall represent City in all
matters pertaining to the Services to be rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
To assist Consultant in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Consultant, one copy of all existing
relevant information on file at City. City will provide all such materials in a timely manner
so as not to cause delays in Consultant's Work schedule.
8. STANDARD OF CARE
8.1 All of the Services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the Services required by this Agreement, and that it will
perform all Services in a manner commensurate with community professional standards
and with the ordinary degree of skill and care that would be used by other reasonably
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competent practitioners of the same discipline under similar circumstances. All Services
shall be performed by qualified and experienced personnel who are not employed by City.
By delivery of completed Work, Consultant certifies that the Work conforms to the
requirements of this Agreement, all applicable federal, state and local laws, and legally
recognized professional standards.
8.2 Consultant represents and warrants to City that it has, shall obtain, and shall
keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Consultant to practice its profession. Consultant shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's Work promptly, or delay or faulty performance by
City, contractors, or governmental agencies.
9. HOLD HARMLESS
9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers and employees (collectively, the "Indemnified Parties") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate
(directly or indirectly) to any breach of the terms and conditions of this Agreement, any
Work performed or Services provided under this Agreement including, without limitation,
defects in workmanship or materials or Consultant's presence or activities conducted on
the Project (including the negligent, reckless, and/or willful acts, errors and/or omissions
of Consultant, its principals, officers, agents, employees, vendors, suppliers, consultants,
subcontractors, anyone employed directly or indirectly by any of them or for whose acts
they may be liable, or any or all of them).
9.2 Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall
be construed as authorizing any award of attorneys' fees in any action on or to enforce
the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by Consultant.
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10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Consultant, except to the extent they are
limited by statute, rule or regulation and the expressed terms of this Agreement. No civil
service status or other right of employment shall accrue to Consultant or its employees.
Nothing in this Agreement shall be deemed to constitute approval for Consultant or any
of Consultant's employees or agents, to be the agents or employees of City. Consultant
shall have the responsibility for and control over the means of performing the Work,
provided that Consultant is in compliance with the terms of this Agreement. Anything in
this Agreement that may appear to give City the right to direct Consultant as to the details
of the performance of the Work or to exercise a measure of control over Consultant shall
mean only that Consultant shall follow the desires of City with respect to the results of the
Services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of Work, Consultant shall obtain, provide and maintain at its own expense during the term
of this Agreement or for other periods as specified in this Agreement, policies of insurance
of the type, amounts, terms and conditions described in the Insurance Requirements
attached hereto as Exhibit C, and incorporated herein by reference.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
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of the issued and outstanding capital stock of Consultant, or of the interest of any general
partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or
joint -venture or syndicate or co -tenancy, which shall result in changing the control of
Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five
percent (25%) or more of the assets of the corporation, partnership or joint -venture.
16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A. Consultant shall be fully responsible to City for all acts and
omissions of any subcontractor. Nothing in this Agreement shall create any contractual
relationship between City and any subcontractor nor shall it create any obligation on the
part of City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise required by law. City is an intended beneficiary of any Work
performed by the subcontractor for purposes of establishing a duty of care between the
subcontractor and City. Except as specifically authorized herein, the Services to be
provided under this Agreement shall not be otherwise assigned, transferred, contracted
or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
17.1 Each and every report, draft, map, record, plan, document and other writing
produced, including but not limited to, websites, blogs, social media accounts and
applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole right
to use such materials in its discretion without further compensation to Consultant or any
other party. Additionally, all material posted in cyberspace by Consultant, its officers,
employees, agents and subcontractors, in the course of implementing this Agreement,
shall become the exclusive property of City, and City shall have the sole right to use such
materials in its discretion without further compensation to Consultant or any other party.
Consultant shall, at Consultant's expense, provide such Documents, including all logins
and password information to City upon prior written request.
17.2 Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed Documents for other projects
and any use of incomplete Documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived against Consultant, and City assumes
full responsibility for such changes unless City has given Consultant prior notice and has
received from Consultant written consent for such changes.
17.3 All written documents shall be transmitted to City in formats compatible with
Microsoft Office and/or viewable with Adobe Acrobat.
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18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept confidential
unless City expressly authorizes in writing the release of information.
19. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement or alleged
infringement of any United States' letters patent, trademark, or copyright, including costs,
contained in Consultant's Documents provided under this Agreement.
20. RECORDS
Consultant shall keep records and invoices in connection with the Services to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to Consultant
under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of City to examine, audit and make transcripts or
copies of such records and invoices during regular business hours. Consultant shall allow
inspection of all Work, data, Documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment to Consultant
under this Agreement.
21. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Consultant shall not
discontinue Work as a result of such withholding. Consultant shall have an immediate
right to appeal to the City Manager or designee with respect to such disputed sums.
Consultant shall be entitled to receive interest on any withheld sums at the rate of return
that City earned on its investments during the time period, from the date of withholding of
any amounts found to have been improperly withheld.
22. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what would have
resulted if there were not errors or omissions in the Work accomplished by Consultant,
the additional design, construction and/or restoration expense shall be borne by
Consultant. Nothing in this Section is intended to limit City's rights under the law or any
other sections of this Agreement.
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23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the Project.
24. CONFLICTS OF INTEREST
24.1 Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et
seq., which (1) require such persons to disclose any financial interest that may
foreseeably be materially affected by the Work performed under this Agreement, and (2)
prohibit such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
24.2 If subject to the Act and/or Government Code §§ 1090 et seg., Consultant
shall conform to all requirements therein. Failure to do so constitutes a material breach
and is grounds for immediate termination of this Agreement by City. Consultant shall
indemnify and hold harmless City for any and all claims for damages resulting from
Consultant's violation of this Section.
25. NOTICES
25.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
25.2 All notices, demands, requests or approvals from Consultant to City shall
be addressed to City at:
Attn: Revenue Manager
Finance Department
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
25.3 All notices, demands, requests or approvals from City to Consultant shall
be addressed to Consultant at:
Attn: Wingloon Lawrence Tong
RT Lawrence Corporation
7740 Painter Ave, Suite 100
Whittier, CA 90602
26. CLAIMS
Unless a shorter time is specified elsewhere in this Agreement, before making its
final request for payment under this Agreement, Consultant shall submit to City, in writing,
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all claims for compensation under or arising out of this Agreement. Consultant's
acceptance of the final payment shall constitute a waiver of all claims for compensation
under or arising out of this Agreement except those previously made in writing and
identified by Consultant in writing as unsettled at the time of its final request for payment.
Consultant and City expressly agree that in addition to any claims filing requirements set
forth in the Agreement, Consultant shall be required to file any claim Consultant may have
against City in strict conformance with the Government Claims Act (Government Code
sections 900 et seq.).
27. TERMINATION
27.1 In the event that either party fails or refuses to perform any of the provisions
of this Agreement at the time and in the manner required, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) calendar days, or if more than two (2) calendar days are reasonably required
to cure the default and the defaulting party fails to give adequate assurance of due
performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, and
thereafter diligently take steps to cure the default, the non -defaulting party may terminate
the Agreement forthwith by giving to the defaulting party written notice thereof.
27.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Consultant. In the
event of termination under this Section, City shall pay Consultant for Services
satisfactorily performed and costs incurred up to the effective date of termination for which
Consultant has not been previously paid. On the effective date of termination, Consultant
shall deliver to City all reports, Documents and other information developed or
accumulated in the performance of this Agreement, whether in draft or final form.
28. STANDARD PROVISIONS
28.1 Recitals. City and Consultant acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference into this Agreement.
28.2 Compliance with all Laws. Consultant shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Project Administrator and City.
28.3 Waiver. A waiver by either party of any breach, of -any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
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28.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
28.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
28.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
28.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Consultant and City and approved as to form by the
City Attorney.
28.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
28.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
28.10 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
28.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: 1/154Z0;9 5
By: cz-- 'Cle
Aaron C. Harp
City Attorney /1151aS
ATTEST:
Date:I
By:
Leilani I. Brown
City Clerk
V1.2LI FO��
CITY OF NEWPORT BEACH,
a California municipal corporation
Date: r 122/Z5
Finance Director
CONSULTANT: RT LAWRENCE
CORPORATION, a California
corporation
Date:
Signed in Counterpart
By:
Wingloon Lawrence Tong
Chief Executive Officer, Chief Financial
Officer
Date:
Signed in Counterpart
Bv:
Ravi Samtani
Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit B — Attachment A — Instructions and Examples
Exhibit C — Insurance Requirements
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: 1/15 /141;7 5
By: C'�z .Cle 4,,
Aaron C. Harp
City Attorney
ATTEST:
Date:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Jason AI -Imam
Finance Director
CONSULTANT: RT LAWRENCE
CORPORATION, a California
corporation
Date: , Zo2S
Winglodh Lawrence Tong '
Chief Executive Officer, Chief Financial
Officer
Date:722—t�) LS
By:
Ravi Samtani
Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit B — Attachment A — Instructions and Examples
Exhibit C — Insurance Requirements
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EXHIBIT
SCOPE OF SERVICES
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EXHIBIT A - SCOPE OF SERVICES
SERVICE OVERVIEW
Contractor shall provide a full -service operation that supports remittance processing
services, including the following functions:
• Mail Processing
• Scanning
• Verification
• Encoding
• Exception Item Handling & Management
• Reject Item Handling & Management
• Reports & Output File
• Deposit Processing
• Mail -Back & Return Item Handling
• Storage & Archival
MAILROOM OPERATION
Contractor shall provide mail pickup or delivery to its payment processing center.
Mailroom operators will utilize high-speed mail extractor machines to open mail. The
envelope contents shall be removed and grouped together based on transaction type
(i.e. single/single, multiples, payments with correspondence, checks -only, stub only
payments, etc.).
PAYMENT PROCESSING OPERATION
Contractor shall support the processing of retail and wholesale types of payment
transactions.
Wholesale types of transactions include payments with letters or correspondence, and
statement -based stubs with multiple accounts listed, etc.
Retail payments will be scanned using Contractor's high-speed transports.
Wholesale payments will be scanned through Contractor's wholesale processing
system. Images will be taken of the payment documents and automated data capture
will be performed of any account and payment information from stub scan line(s), if
available, and check MICR line will be performed. Letters or correspondence scanned
will be "married" with the stub and/or check payment documents, allowing for all the
documents in an envelope to be electronically grouped or kept together to maintain the
integrity of the entire payment transaction as it proceeds through the payment
processing channels and phases.
EXHIBIT A - SCOPE OF SERVICES
As payment batches are scanned, they will then queue for processing. Contractor's
remittance processing system has a processor function with embedded CAR/LAR
(Courtesy Amount Recognition and Legal Amount Recognition) engine, which has the
ability to read check amounts. The Processor will perform automatic payment balancing
and validation of payment groups as well as run any automated special processing rules
required by the City.
CUSTOMER CONTROL AND PAYMENT VERIFICATION
In the event the system finds an unbalanced payment (e.g. check amount does not
balance stub due amount), such transactions will be electronically suspended or put on
hold for data entry or verification operators to review via an image -based process.
Contractor's verification staff will perform the review, correction and validation of any
exception payments.
If an operator comes across a transaction that meets a certain payment exception
condition (e.g. check -only payment without any account information, multiple
stub/multiple check transaction that does not balance, etc.), as defined and specified by
the City, they can flag that transaction for presentment on the web for City review and
decision.
DEPOSITS
After payments have been verified by Contractor's operators and/or by City staff, they
are ready for deposit via Check 21 Image Cash Letter Deposit. An electronic file will be
submitted to the City's designated bank at end of each business day for clearing.
Contractor shall adhere to a strict "same -day" deposit rule, which means payments are
deposited on the same business day they are received.
Any ineligible items, such as checks with "bad" or "nonconforming" image quality, which
cannot be ICL deposited, can and/or will be prepared for physical deposit.
REPORTS & DATAFILE
Part of the end -of -day process will include the creation and transmission of three
management reports (e.g. deposit and transaction) in PDF file format along with a
datafile, if required, for automatic posting. Reports and datafiles can either be emailed
and/or downloaded from a secured https site.
IMAGING & ARCHIVAL
All completed payment batches will be automatically archived and made available for
imaging search and retrieval via the Internet.
EXHIBIT A - SCOPE OF SERVICES
Contractor will host the latest one month's worth of payment images on the Internet for
image search and retrieval. The option to host images on the Internet for longer than
one month is available for an additional cost per month. Older images can be put on
Contractor's site for client download of up to five (5) days prior to purging. This is
without charge and also part of Contractor's standard lockbox services. As an
alternative option, the client can elect to have us burn the older images onto CD/DVD
and mailed back to them.
PROCESS FLOW DIAGRAM
Refer to the following page for a Process Flow Diagram outlining the required services
and processes associated with this Agreement.
Exhibit A - Scope of Services
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RT Lawrence Corporation
#W7-C Where technology meets payments
RTLockbox Services Processing Flow Diagram
Payments are delivered to
8:00am
RTL's Payment Processing
Center.
Payments are mailed to a Client- Mail is picked up from your
Specific PO Box that can be setup assigned PO Box or received
to receive mail daily. daily via alternative delivery
means.
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8- - - - - - - - - - - - - - - - - - - - - - - - -
-------------------------
i Access & VERIFY exception payments On -
Line Immediately i
i Accept or reject payments easily with a click i
of a button.
-------------------------
Payments are deposited the sar
business day allowing you quick
access to your funds.
Payments can be deposited
electronically via Check 21 for
quicker funds availability
Batches are archived for online
access to payment images.
Remittances are sorted and
batched by payment type.
Payments are scanned
through high-speed
transports for image
capture and processing.
First -Line review of
exception payments are
completed by lockbox
staff.
Upon completion of
Processing, reports and/or
data files are generated and
- transmitted.
*This is a sample diagram of the processing flow. Daily processing flow may vary per client.
RT Lawrence Corporation salessrtlawrence.com
7740 Painter Avenue, Suite 100 www,rtlawrence.com
Whittier. CA 90602 Phone: 562.696:4843 .
EXHIBIT B
SCHEDULE OF BILLING RATES
RT Lawrence Corporation Page B-1
EXHIBIT B - SCHEDULE OF BILLING RATES
MONTHLY FEES
Monthly Lockbox Fee
Two -Year Worth of Images Online
Price
$ 250.00
$ 25.00
ANNUAL FEES
Price
Annual PO Box Fee $ 2,320.00
TRANSACTION FEES (PER TRANSACTION BASIS)
Price
Base Fee for Each Transaction
$
0.01
Payment Coupon with Scanline
$
0.08
Payment Coupon without Scanline
$
0.16
Non -Standard Payment Coupon with Scanline
$
0.22
Non -Standard Payment Coupon without Scanline
$
0.28
Ea. Add'I Payment on Coupon
$
0.16
Ea. Add'I Line -Item Account on Non -Standard Payment Coupon
$
0.16
Letters or Correspondence Sent with Payment
$
0.15
Check Mailed with Payment Coupon
$
0.04
Check -Only Payment
$
0.25
Virtual Check
$
0.16
Stub -Only
$
0.25
PER OCCURRENCE CHARGES
Handling Postage Fee
Fee
Mailbacks (weekly) $ 5.00 TBD
Bank Deposit (Check 21 ineligible) $ 5.00 $ -
CD of Images $ 2.50 $ 10.00
MISC. PROGRAMMING CHARGES
Price
Programming for different scanlines TBD via letter proposal
Addition of file formats to system/file exports TBD via letter proposal
EXHIBIT B
ATTACHMENT A
INSTRUCTIONS AND EXAMPLES
RT Lawrence Corporation Page B-2
RT Lawrence Corporation
ces7740 Painter Avenue, Suite 100
/ETC City of Newport Beach Whittier, CA 90602
626-838-5000
10-Oct-24
*** INSTRUCTIONS AND EXAMPLES TO HELP UNDERSTAND
THE FOLLOWING SECTION 1 AND HOW WE
APPLY/CALCULATE TRANSACTION CHARGES: ***
Single Stub/Single Check Example:
• Price Example: For single stub and single check payment that
came in an envelope and the stub has a scanline, the cost to
process the entire transaction is $0.12 [Cost of a) Payment
Coupon with Scanline + h) Check Mailed with Payment Coupon =
$0.08 + $0.04 = $0.12]
• Single stub and single check "Matched" (stub due amount =
check amount) and "Unmatched" (stub due amount does not equal
check amount) payments are priced the same.
Multiples Example:
• Price Example: For a "multiple" payment, which has two stubs
and three checks, that came in an envelope and the stubs have a
scanline, the cost to process the entire transaction is $0.28 [Cost
of a) Payment Coupon with Scanline x 2 + h) Check Mailed with
Payment Coupon x 3 = ($0.08x2) + ($0.04x3) = $0.28]
• Multiples "Matched" (total stub due amounts = total check
amounts) and "Unmatched" (total stub due amounts does not
equal total check amounts) payments are priced the same.
Wholesale or Statement -Based Payment Example:
• Price Example: For a payment, which has one letter -size
statement/document listing 10 separate accounts and one check
paying for all 10 accounts, that came in an envelope and the
statement has no scanline, the cost to process the entire
transaction is $1.76 [Cost of d) Non -Standard Payment Coupon
without Scanline + f) Each Additional Line -Item Account on Non -
Standard Payment Coupon x 9 + h) Check Mailed with Payment
Coupon = $0.28 + ($0.16x9) + $0.04 = $1.761
EXHIBIT B - ATTACHMENT A W.■so ■
11,
Lockbox Services Price Proposal forEM _ • •
City of Newport Beach
Section 1. Pricing
Minimum Total Monthly Transaction Charges $350 per month
a) Payment Coupon with Scanline
$0.08 per document
> Retail size (check -like size) document
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
b) Payment Coupon without Scanline
$0.16 per document
> Retail size (check -like size) document
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
c) Non -Standard Payment Coupon with Scanline
$0.22 per document
> 1 page letter -size or like -size document
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
d) Non -Standard Payment Coupon without Scanline
$0.28 per document
> 1 page letter -size or like -size document
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
e) Each Additional Payment on Coupon
$0.16 per account
> Posting of additional payment to a separate
account/fund - Creation of virtual stub(s)
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
f) Each Additional Line -Item Account on Non-
$0.16 per account
Standard Payment Coupon
> Posting of additional payment to a separate
account/fund - Creation of virtual stub(s)
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
g) Letters or Correspondence Sent with Payment
$0.15 per document
> 1 page letter -size or like -size document without any
payment information requiring posting or data entry
and only requiring image capture
h) Check Mailed with Payment Coupon
$0.04 per check
> Check(s) that accompany the payment coupon (Not
the same as check -only payment)
i) Check -Only Payment
$0.25 per transaction
j) Virtual Check
$0.16 per check
> Cash processing
k) Stub -Only
$0.25 per transaction
* * Please see notes on following page.
EXHIBIT B - ATTACHMENT A • ' _ _ _ _
Lockbox Services Price Proposal for • •
City of Newport Beach •
Notes:
• Transaction processing and pricing is based on client
specifications as defined in Section 7 of this service proposal.
Changes to lockbox service specifications and processing
requirements may affect the prices listed above.
• If the items listed above does not meet all transaction
processing needs, please contact your RTL sales representative for
a more comprehensive price list.
• All Payment types will be fully processed by our lockbox, NOT
simply sent back to client for processing.
• We provide optional mail backs to our client's customers.
• Matched and Unmatched Payments are priced the same.
• Unknown items are scanned in and presented via secured
internet, along with the images, for client's immediate, remote,
resolution without the need for "send -back".
• RTL has a secure web portal for error checking and correction
EXHIBIT B - ATTACHMENT A • ■ •
Lockbox Services Price Proposal for •
City of Newport Beach
Section 2. Pricing
Base Monthly Fee for Lockbox Services $250 per month
Monthly Services Include:
• Daily Pickup of Mail - Includes daily pickup of mail
from Client -specific PO Box in local Whittier, CA post
office
• Data File Transmission - Includes data transmission
of one upload file via email and/or https download per
day
• Reporting - Three management reports in pdf file
format are provided via email and/or https site
download
• Web -based Payment Verification of "Holds" -
Web -based verification of unknown items by 3 of
client's remittance staff
• Imaging Storage and Retrieval via the Web -
Hosting and storing of one month worth of images on
our server and the ability for five of client's customer
service representative to perform imaging search and
retrieval of pavment documents via the internet
• Delivery of Older Images - For convenience, it is
RTL's standard practice to put images of "older"
payments per calendar month block onto our https site
for a period of five days for client download onto their
own server
Optional, but Recommended, Services NOT
Included In the Monthly Fee:
• Client- Exclusive PO Box - A Client -Exclusive "Caller $2,320 per year
Services" P.O. Box number. This service ensures early per PO Box
mail delivery dedicated to City of Shafter only.
> City of Shafter mailing address or return envelope Note: This cost is based on the
address can be as follows: current USPS P.O. Box rates for
City of Newport Beach Whittier, CA. This is a direct cost
Payment Processing Center passed onto the client and will change
P.O. Box 4923 when changed by USPS.
Whittier, CA 90605-4923
Services NOT Included In the Monthly Fee:
• Courier fees to perform daily pick up of mail from
Client site or Client -specific PO Box NOT located in local
Whittier, CA post office
• Courier fees or bank deposit trip fees to perform daily
drop-off of encoded checks for deposit to local bank
branch office (or equivalent service). Note: We
encourage the use of Electronic Deposit, which
eliminates courier and bank fees.
RZ
Section 3.
Section 4.
RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000
a) Check 21 Electronic Deposit Fees
1) Bank Check 21 or Image Cash Letter Transaction Fee
2) Bank Return Items Fee
3) RTL Check 21 or Image Cash Letter Transaction Fee
(In addition to Bank Check 2111CL fees)
4) RTL Return Items Fee
(In addition to Bank return item fees)
Check 21 Notes:
• Check 21 fees eliminate current bank charges for
processing encoded checks for deposit.
• Check 21 approach will convert the check payment
into an electronic transaction for deposit.
• Check 21 subject to bank credit approval
• Check 21 processing capabilities include complete
stub -check transaction processing, in -line quality
usability, duplicate check tracking, X9.37 generation
and sanitization, closed -loop returned item stub -check
integrity retention, returned item archive retag, block
database, reversal file to back -end host system, etc.
a) New Lockbox Account Setup Fee
Notes:
• Setup includes one standard operation
• Setup includes one data file layout configuration service
• Setup includes three standard reports
b) New Check 21 Account Setup Fee for E-Payment
Notes:
• Includes RTL E-Payment startup services: RTL E-
Payment file testing with bank, payment processing
operation setup and remote end -user training, if
applicable.
10-Oct-24
Pricing
TBD by Bank
TBD by Bank
$0.01 per trans
$0.00 per occurrence
Pricing
$1,200 one-time fee
*** Waived ***
$1,200 one-time fee
*** Waived ***
RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000
c) Additional Operation Setup Fee
Notes:
• Setup includes one additional operation
• Setup includes one data file layout configuration service
• Setup includes three standard reports
• If added later, same pricing
d) Real Time Lookup Setup Fee (optional)
Notes:
• Setup includes system configuration service and testing.
• If added later, same pricing
e) E-pay Consolidator Module (optional)
Notes:
• Setup includes system configuration service and testing.
• If added later, same pricing
10-Oct-24
$1,200 one-time fee
per operation
$1,200 one-time fee
$1,200 one-time fee
EXHIBIT B - ATTACHMENT A
Lockbox Services Price Proposal forEs - • • 1 1
City of Newport Beach
1 •
Section S. Per -Occurrence Charges Pricing
a) Mailing of Items to Client Paid By Client
Notes:
• We anticipate only a once -a -week mailing, unless
otherwise noted or requested, since the daily
transactions are performed in real time mode via the
use of images.
• Covers mailing of hard copy payment documents.
• Per -Occurrence charges cover cost of labor
($5.00/occurrence) and postage, if applicable.
b) Additional Client Handling Requests Paid By Client
Notes:
• This covers additional per occurrence services
required by the Client that is not part of our standard
lockbox services as noted above (i.e. photo copying
stubs and/or checks, cutting or modifying the stubs to a
scanable size, etc.)
c) RTL Bank Deposit Trip Fee - for Check 21 ineligibles $5 per trip
Notes:
• Charges to manually deposit Check2l ineligible
checks to a local bank branch office (within a 6-mile
radius to payment center). Client can elect to have
other courier services perform this task. If Client
wishes for RTL to manually deposit the Check2l
ineligible checks and current bank does not provide for
a local branch office within a 6-mile radius, Client can
consider opening an interim deposit account with an
alternative financial institution with local branch office
to RTL payment processing center.
d) Daily Bank Deposit by Third Party Courier Service TBD
Notes:
• Courier fees to perform daily deposit drop-off to local
bank branch.
e) Daily Mail Pickup Courier Fee TBD
Notes:
• Courier fees to perform daily pick up of mail from
Client site or Client -specific PO Box NOT located in local
Whittier, CA post office
RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000
10-Oct-24
OPTIONAL IMAGE ARCHIVAL ALTERNATIVES � Pricing
a) Hosting 2-years worth of images and data - As an
alternative option, RTL can host 2-years worth of old
images and data online. Anything older will be posted
in RTL's HTTPS website for Client to download and save
into their PC/server.
b) Optional Imaging System - Client may want to
consider the Optional purchase of our "in-house
imaging research" software FiRSTView to enable the
fast searching and retrieval of the "older" images
online. Please refer to the following for additional
pricinq information.
$25 per month
Optional Additional In -House Imaging Research Software
• Single -User in-house FiRSTView Imaging Research Software $4,000
• Installation and Training Service $1,000
• Annual Support of the Imaging Software $600 per year
Notes:
• The optional purchase of this product will enable the
client to perform fast search and retrieval of "older"
images returned to the client online.
• We recommend a server for imaging.
• PC hardware not included.
Section 7.
(The following lists any tasks, special processing,
conditions, etc. that we will comply with, provide or
include in our lockbox services as part of the service
proposal.)
a) Client payment processing requirements and
specifications are yet to be determined, finalized and is
pending discussion. Lockbox service pricing may be
affected by Client's special payment processing needs
(i.e.Program Development is needed to accomodate
client's business rule/processinng requirement). Price
is to be determined.
b) Additional Reports - any change in report format
requested by client is subject to review by RTL design
team and may result in additional charges.
RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000
10-Oct-24
Pricing
$10.00 per month
per report
EXHIBIT C
INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES
Provision of Insurance. Without limiting Consultant's indemnification of City,
and prior to commencement of Work, Consultant shall obtain, provide and
maintain at its own expense during the term of this Contract, policies of
insurance of the type and amounts described below and in a form satisfactory
to City. Consultant agrees to provide insurance in accordance with
requirements set forth here. If Consultant uses existing coverage to comply and
that coverage does not meet these requirements, Consultant agrees to amend,
supplement or endorse the existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Consultant shall maintain Workers'
Compensation Insurance providing statutory benefits and Employer's
Liability Insurance with limits of at least one million dollars ($1,000,000)
each employee for bodily injury by accident and each employee for
bodily injury by disease in accordance with the laws of the State of
California.
Consultant shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council,
boards and commissions, officers, agents, volunteers and employees.
B. General Liability Insurance. Consultant shall maintain commercial
general liability insurance, and if necessary excess/umbrella liability
insurance, with coverage at least as broad as provided by Insurance
Services Office form CG 00 01, in an amount not less than two million
dollars ($2,000,000) per occurrence, four million dollars ($4,000,000)
general aggregate. The policy shall cover liability arising from bodily
injury, property damage, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another
assumed in a business contract).
C. Automobile Liability Insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Consultant
arising out of or in connection with Work to be performed under this
Contract, including coverage for any owned, hired, non -owned or rented
RT Lawrence Corporation Page C-1
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit for each accident.
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall
maintain professional liability insurance that covers the Services to be
performed in connection with this Agreement, in the minimum amount
of two million dollars ($2,000,000) per claim and four million dollars
($4,000,000) in the aggregate. Any policy inception date, continuity
date, or retroactive date must be before the Effective Date of this
Agreement and Consultant agrees to maintain continuous coverage
through a period no less than three years after completion of the
Services required by this Agreement.
E. Crime Bond in an amount not less than two million dollars ($2,000,000)
with coverage including, but not limited to theft, forgery, alteration,
computer fraud and funds transfer fraud.
F. Excess/Umbrella Liability Insurance. If any Excess or Umbrella Liability
policies are used to meet the limits of liability required by this contract,
then said policies shall be "following form" of the underlying policy
coverage, terms, conditions, and provisions and shall meet all of the
insurance requirements stated in this contract, including, but not limited
to, the additional insured and primary & non-contributory insurance
requirements stated herein. No insurance policies maintained by the
City, whether primary or excess, and which also apply to a loss covered
hereunder, shall be called upon to contribute to a loss until the
Consultant's primary and excess/umbrella liability policies are
exhausted.
4. Other Insurance Requirements. The policies are to contain, or be endorsed
to contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Contract shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents,
volunteers and employees, or shall specifically allow Consultant or
others providing insurance evidence in compliance with these
requirements to waive their right of recovery prior to a loss. Consultant
hereby waives its own right of recovery against City.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess/umbrella liability, and
automobile liability, if required, shall provide or be endorsed to provide
that City, its City Council, boards and commissions, officers, agents,
volunteers and employees shall be included as additional insureds
under such policies.
RT Lawrence Corporation Page C-2
C. Primary and Non -Contributory. Consultant's insurance coverage shall
be primary insurance and/or the primary source of recovery with respect
to the City, its City Council, boards and commissions, officers, agents,
volunteers and employees. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-
insurance maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days' notice of cancellation or nonrenewal of coverage (except
for nonpayment for which ten (10) calendar days' notice is required) for
each required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to
the following:
A. Evidence of Insurance. Consultant shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along
with a waiver of subrogation endorsement for workers' compensation
and other endorsements as specified herein for each coverage. All of
the executed documents referenced in this Contract must be returned
to City within ten (10) regular City business days after the date on the
"Notification of Award". Insurance certificates and endorsements must
be approved by City's Risk Manager prior to commencement of
performance. Current certification of insurance shall be kept on file with
City at all times during the term of this Contract. The certificates and
endorsements for each insurance policy shall be signed by a person
authorized by that insurer to bind coverage on its behalf. At least fifteen
(15) days prior to the expiration of any such policy, evidence of
insurance showing that such insurance coverage has been renewed or
extended shall be filed with the City. If such coverage is cancelled or
reduced, Consultant shall, within ten (10) days after receipt of written
notice of such cancellation or reduction of coverage, file with the City
evidence of insurance showing that the required insurance has been
reinstated or has been provided through another insurance company or
companies. City reserves the right to require complete, certified copies
of all required insurance policies, at any time.
B. City's Right to Revise Requirements. The City reserves the right at any
time during the term of the Contract to change the amounts and types
of insurance required by giving Consultant ninety (90) calendar days'
advance written notice of such change. If such change results in
substantial additional cost to Consultant, City and Consultant may
renegotiate Consultant's compensation.
C. Right to Review Sub -Recipients. Consultant agrees that upon request,
all agreements with sub -recipients or others with whom Consultant
enters into contracts with on behalf of City will be submitted to City for
review. Failure of City to request copies of such agreements will not
RT Lawrence Corporation Page C-3
impose any liability on City, or its employees. Consultant shall require
and verify that all sub -recipients maintain insurance meeting all the
requirements stated herein, and Consultant shall ensure that City is an
additional insured on insurance required from sub -recipients. For CGL
coverage, sub -recipients shall provide coverage with a format at least
as broad as CG 20 38 04 13.
D. Enforcement of Agreement Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any requirement imposes no
additional obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features
or limits contained in this Section are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type. If the
Consultant maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for higher limits
maintained by the Consultant. Any available proceeds in excess of
specified minimum limits of insurance and coverage shall be available
to the City.
F. Self -Insured Retentions. Any self -insured retentions must be declared
to and approved by City. City reserves the right to require that self -
insured retentions be eliminated, lowered, or replaced by a deductible.
Self-insurance will not be considered to comply with these requirements
unless approved by City.
G. City Remedies for Non -Compliance. If Consultant fails to provide and
maintain insurance as required herein, then City shall have the right but
not the obligation, to purchase such insurance, to terminate this
Agreement, or to suspend Consultant's right to proceed until proper
evidence of insurance is provided. Any amounts paid by City shall, at
City's sole option, be deducted from amounts payable to Consultant or
reimbursed by Consultant upon demand.
H. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Consultant's performance under this Contract, and that involve or may
involve coverage under any of the required liability policies. City
assumes no obligation or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if they
are likely to involve City.
RT Lawrence Corporation Page C-4
Consultant's Insurance. Consultant shall also procure and maintain, at
its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and
prosecution of the Work.
RT Lawrence Corporation Page C-5
Anderson, Jennifer
From:
Kessler, Joanne
Sent:
January 22, 2025 9:53 AM
To:
Anderson, Jennifer
Cc:
Kan, Jessica; Vu, Katie
Subject:
RT Lawrence Ebix Compliant
Deficiencies
Insured Name
RT LAWRENCE CCRPORATI(
RT LAWRENCE CORPORATION l
Active Records Only
Name:
Account Number:
Address:
Status:
1