HomeMy WebLinkAbout04 - West Coast Highway Joint Manhole & Valve Adjustments (Project No. 24R09) — NOC for Contract No. 9417-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 28, 2025
Agenda Item No. 4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer - 949-644-3342,
msinacori@newportbeachca.gov
TITLE: West Coast Highway Joint Manhole & Valve Adjustments (Project
No. 24R09) — Notice of Completion for Contract No. 9417-1
On January 9, 2024, the City Council awarded Contract No. 9417-1 for the West Coast
Highway Joint Manhole & Valve Adjustments project to R.J. Noble Company. The project
lowered and raised manholes and valve boxes for both the City of Newport Beach and
the Orange County Sanitation District, and was performed in conjunction with the
pavement rehabilitation by Caltrans along West Coast Highway between Jamboree Road
and the Santa Ana River bridge. The work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$922,925.00
$1,020,426.22
+$97,501.22
10.6%
Allowed Contract Time + Approved
45
Actual Time Used (Days)
45
Extensions (Days) =
This project ensured that City and Orange County Sanitation District (OC San) facilities
were properly lowered before the pavement rehabilitation and raised to final grade after
the paving process.
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West Coast Highway Joint Manhole & Valve Adjustments
— Notice of Completion for Contract No. 9417-1
January 28, 2025
Page 2
The contracted work has been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 922,925.00
Actual Cost of Bid Items Constructed: $ 922,925.00
Total Change Orders: $ 97,501.22
Final Contract Cost: $1,020,426.22
The final total contract amount was $1,020,426.22, which was approximately 10.6%
higher than the original bid amount. This cost increase was primarily due to a need to
modify the construction trucks and equipment to reduce the back-up alarm noise because
of the required night work next to residential areas; additional slip cans installed at
City water valve boxes; further concrete improvements along West Coast Highway; as
well as OC San and other outside agencies requesting additional facilities grade
adjustments.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
March 11, 2024
Actual Start of Construction Per Notice to Proceed
March 18, 2024
Estimated Completion per Annual Baseline Schedule
November 29, 2024
Substantial Completion Date Inclusive of Extra Work
December 5, 2024
The long period between lowering manholes/valves at the start of the project and raising
them again at the end of the project was due to the duration of the pavement rehabilitation
work performed by Caltrans. Facilities were lowered in March and April of 2024 and raised
in October through December of 2024.
FISCAL IMPACT:
The West Coast Highway Joint Manhole & Valve Adjustments project was included within
the FY 2024-25 Capital Improvement Program (CIP) Budget. Funds for the construction
contract were expended from the following account(s)-
Account Description
Account Number
Amount
Water Capital
70201-980000-24R09
$
252,377.24
CMSD Contribution Account
13501-980000-24R09
$
9,217.46
Mesa WD Contribution Account
13501-980000-24R09
$
13,480.21
OCWD Contribution Account
13501-980000-24R09
$
6,561.44
Concrete Replacement Program
01201927-980000-25R06
$
39,660.90
(General Fund CIP)
Wastewater Enterprise
71101-980000-24R09
$
175,455.00
OC Sanitation Contributions
13501-980000-24R09
$
523,673.97
Total:
$
1,020,426.22
4-2
West Coast Highway Joint Manhole & Valve Adjustments
— Notice of Completion for Contract No. 9417-1
January 28, 2025
Page 3
Of the total project cost, $467,493.14 was funded by City accounts. Additional accounts
were added to the project to recoup the $552,933.08 of costs associated with raising the
facilities of outside agencies. The Water and Wastewater Enterprise Funds generate
revenue primarily through water and wastewater rates collected by service users.
ENVIRONMENTAL REVIEW:
On January 9, 2024, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance
of existing highways and streets, sidewalks, and gutters involving no expansion of use)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
4-3
ATTACHMENT A
NT;
LIMITS OF WORK
WEST COAST HIGHWAY JOINT MANHOLE &
VALVE ADJUSTMENTS
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-9417-1 24R09 1 /28/2025