HomeMy WebLinkAbout06 - Bay Crossing Water Transmission Main and Sewer Force Main Rehabilitation —Award of Contract No. 8487-3 (16W12)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 28, 2025
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Mike J. Sinacori, Assistant City Engineer - 949-644-3342,
msinacori@newportbeachca.gov
TITLE: Bay Crossing Water Transmission Main and Sewer Force Main
Rehabilitation —Award of Contract No. 8487-3 (16W 12)
ABSTRACT:
The City of Newport Beach received construction bids for the Bay Crossing Water
Transmission Main and Sewer Force Main Rehabilitation project. Staff requests City
Council approval to award the construction contract to TE Roberts, Inc. of Irvine. This
project will install flexible fabric reinforced pipe (FFRP) liners within a water pipeline and
two sewer pipelines that cross the bay within Newport Harbor.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c), Class 2 (reconstruction of existing facility involving
negligible or no expansion of capacity) of the CEQA Guidelines, because this project
has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 8487-3 to TE Roberts, Inc. for the total bid price of $1,591,138 for
the Bay Crossing Water Transmission Main and Sewer Force Main Rehabilitation
project, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $300,000 (approximately 20% of total bid) to cover the cost
of unforeseen work not included in the original contract.
DISCUSSION:
The Bay Crossing Water Transmission Main and Sewer Force Main Rehabilitation project
is the first of three water and sewer line maintenance projects in Newport Harbor.
The proposed project will line three pipelines to extend their lives an estimated 50 years.
The project includes excavating pits for lining access; demolition of existing piping, valves
and appurtenances at points of liner entrance and exit; dewatering, cleaning and
inspecting the host pipelines; liner installation; pressure testing; disinfection of water
mains; restoration of piping and valves and connections to the existing water and sewer
systems; BC-01 pressure reducing station modifications; access pit and surface
restoration and repairs; and all appurtenant work.
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Bay Crossing Water Transmission Main and Sewer Force Main Rehabilitation —
Award of Contract No. 8487-3 (16W12)
January 28, 2025
Page 2
At 10 a.m. on January 9, 2025, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
TE Roberts, Inc.
$ 1,591,138
2nd
RE Chaffee Construction
$ 1,873,000
3rd
Paulus Engineering Inc.
$ 1,992,777
4th
Minako America Corporation
$ 2,237,770
5th
Mike Prlich and Sons, Inc.
$ 2,339,000
The City received five bids for this project. The low bidder, TE Roberts, Inc., possesses
a California State Contractor's License Classification "A", as required by the project
specifications. A review of references for TE Roberts, Inc. shows satisfactory completion
of similar contracts for the City and other municipalities.
The low bid was 20.4% below the Engineer's Estimate of $2,000,000. The difference
between the low bid and the Engineer's Estimate is primarily due to the lower bid price
for the installation of the liners.
Pursuant to the contract specifications, the contractor will have 150 consecutive working
days to complete the work. Work is scheduled to start in March 2025.
The project plans and specifications will be available for review at the January 28, 2025,
City Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The following funds will be expended:
Account Description
Wastewater Enterprise
Wastewater Enterprise
Water Capital Master Plan All
Proposed fund uses are as follows:
Vendor
TE Roberts, Inc.
TE Roberts, Inc.
Account Number Amount
71101-980000-24503 $ 112,242
71101-980000-25503 $ 702,204
70201931-980000-16W12 $ 1,076,692
Total: $ 1,891,138
Purpose Amount
Construction Contract $ 1,591,138
Construction Contingency $ 300,000
Total: $ 1,891,138
The Wastewater Enterprise Fund generates revenue primarily through sewer rates
collected by service users. The Water Capital Fund generates revenue primarily through
water rates collected by service users.
6-2
Bay Crossing Water Transmission Main and Sewer Force Main Rehabilitation —
Award of Contract No. 8487-3 (16W12)
January 28, 2025
Page 3
Due to the unique nature and location of the water and sewer line maintenance work, staff
recommends establishing $300,000 (approximately 20% of total bid) for contingency
purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c), Class 2 (reconstruction
of existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
6-3
ATTACHMENT A
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BALBOA
ISLAND
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FM-01
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BALBOA BLVD
BALBOA B C-01
PENINSULA
BAY CROSSING WATER TRANSMISSION MAIN
CITY OF NEWPORT BEACH
AND SEWER FORCE MAIN REHABILITATION
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C-8487-3
16W 12
01 /28/25