HomeMy WebLinkAbout07 - Amendment to PSA for Cathodic Protection Program, Contract No. 9483-1 (24W11)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 28, 2025
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer - 949-644-3342,
msinacori@newportbeachca.gov
TITLE: Approval of Amendment No. Two to Professional Services
Agreement with Corrpro Companies, Inc. for Cathodic Protection
Program, Contract No. 9483-1 (24W11)
ABSTRACT:
Many of the City's water transmission main pipelines are mortar lined and cement coated
steel pipes that must be protected from corrosion. Amendment No. Two to the
Professional Services Agreement with Corrpro Companies, Inc. provides funding for
detailed cathodic protection system design plans, specifications, and bid and construction
phase inspection services for the waterline Cathodic Protection Program.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c), Class 2 (reconstruction of existing facility involving
negligible or no expansion of capacity)] of the CEQA Guidelines, because this project
has no potential to have a significant effect on the environment; and
b) Approve Amendment No. Two to Professional Services Agreement with Corrpro
Companies, Inc. (Contract No. 9483-1) for additional design services with an
increased not -to -exceed amount of $138,755 for a total not -to -exceed amount of
$247,610, and authorize the Mayor and City Clerk to execute the amendment.
DISCUSSION:
Corrpro Companies, Inc. is the consultant working on the waterline cathodic protection
program. The cathodic protection program involves the installation of new sacrificial
anodes near new and existing test stations along each water transmission main pipeline.
Anodes are connected to the metal pipelines to prevent corrosion and extend the useful
life of the pipelines.
The City of Newport Beach Department requested proposals from three firms to
implement a cathodic protection program. The proposals were evaluated and Corrpro
Companies, Inc. (Corrpro) was determined to be the most qualified consultant. Corrpro
was retained to perform a 2024 survey of the existing cathodic protection test stations
along nine water transmission main pipelines and to create a report identifying its findings.
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Approval of Amendment No. Two to Professional Services Agreement
for Cathodic Protection Program, Contract No. 9483-1 (24W11)
January 28, 2025
Page 2
After the initial report, it was determined that the next step was additional testing at each
cathodic protection test station and creation of a pre -design survey report. The additional
work was performed under Amendment No. One for $49,000, for a total contract value of
$108,855.Corrpro's Cathodic Protection System Pre -Design Survey Report, produced in
the fall of 2024, recommended upgrading the existing cathodic protection and corrosion
monitoring systems with galvanic anode cathodic protection to mitigate corrosion,
preserve the integrity, and extend the service life of the pipelines.
Staff recommends City Council approval of Amendment No. Two with Corrpro to provide
detailed plans, specifications, bid and construction phase services so that the
cathodic protection program can be constructed and implemented.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for these
additional services. Work will be expensed to the Water Capital Master Plan account in
the Public Works Department, 70201931-980000-24W11. The consultant's proposed
not -to -exceed fee for this additional service is $138,755.
Account Description
Water Capital Master Plan All
Proposed fund uses are as follows:
Vendor
Corrpro Companies, Inc.
Account Number Amount
70201931-980000-24W 11 $ 138,755
Total: $ 138,755
Purpose Amount
Cathodic Protection design $ 138,755
Total: $ 138,755
The Water Capital Fund generates revenue primarily through water rates collected by
service users.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c), Class 2 (reconstruction
of an existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Amendment No. 2
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ATTACHMENT A
AMENDMENT NO. TWO TO
PROFESSIONAL SERVICES AGREEMENT
WITH CORRPRO COMPANIES, INC. FOR
CATHODIC PROTECTION PROGRAM
THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT
("Amendment No. Two") is made and entered into as of this 28th day of January, 2025
("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and CORRPRO COMPANIES, INC., a
Ohio corporation ("Consultant"), whose address is 1055 West Smith Road, Medina, OH
44256, and is made with reference to the following:
RECITALS
A. On February 1, 2024, City and Consultant entered into a Professional Services
Agreement ("Agreement") to provide services for the Cathodic Protection Program
involving two parts. The first part involves testing the existing in-service cathodic
protection system that monitors corrosion of the larger steel water transmission
lines in the City and identifying the improvements needed. The second part
involves bidding a project that will address the needed repairs to the cathodic
protection system. ("Project").
B. On July 30, 2024, City and Consultant entered into Amendment No. One to the
Agreement ("Amendment No. One") to reflect additional services not included in
the Agreement, to extend the term of the Agreement, and to increase the total
compensation.
C. The parties desire to enter into this Amendment No. Two to reflect additional
Services not included in the Agreement, as amended, to extend the term of the
Agreement to December 31, 2026 and to increase the total compensation.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on December 31, 2026, unless terminated earlier as set forth herein."
2. SERVICES TO BE PERFORMED
Exhibit A to the Agreement shall be supplemented to include the Scope of
Services, attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). Exhibit A to the Agreement, Exhibit A to this Amendment No. One and Exhibit
A to Amendment No. Two shall collectively be known as "Exhibit A." The City may elect
to delete certain Services within the Scope of Services at its sole discretion.
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3. COMPENSATION TO CONSULTANT
Exhibit B to the Agreement shall be supplemented to include the Schedule of
Billing Rates, attached hereto as Exhibit B and incorporated herein by reference. Exhibit
B to the Agreement, Exhibit B to Amendment No. One and Exhibit B to Amendment No.
Two shall collectively be known as "Exhibit B."
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, shall not exceed Two Hundred Forty Seven
Thousand Six Hundred Ten Dollars and 00/100 ($247,610.00), without prior written
authorization from City. No billing rate changes shall be made during the term of this
Agreement without the prior written approval of City."
The total amended compensation reflects Consultant's additional compensation
for additional Services to be performed in accordance with this Amendment No. Two,
including all reimbursable items and subconsultant fees, in an amount not to exceed One
Hundred Thirty Eight Thousand Seven Hundred Fifty Five Dollars and 001100
($138,755.00).
4. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
Corrpro Companies, Inc. Page 2
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IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: / /1 '-(120A5
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By: SBy:
Aaron C. Harp Joe Stapleton
City Attorney ��y/ Mayor
S
ATTEST:
Date:
Leilani I. Brown
City Clerk
CONSULTANT: Corrpro Companies, Inc.,
a Ohio corporation
Date:
By:
Ali Sheikh
Chief Financial Officer
Date:
By:
Daniel P Schoenekase
Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Corrpro Companies, Inc. Page 3
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EXHIBIT A
SCOPE OF SERVICES
Con -pro Companies, Inc. Page A-1
7-6
23309 La Palma Avenue,
Yorba Linda, CA 92887
562,944,1636 1 www.Corrpro.com
Exhibit A - Scope of Work
City of Newport Beach - Public Works Department
Office: 949-644-3317 Cell: 408-761-5191
100 Civic Center Drive
Newport Beach, CA 92660
Attn: Benjamin Davis
Senior Civil Engineer
Subject: Proposal for Corrosion Engineering and Design Services, Rev 01
Exhibits A, B, C, D, E, F, G, H, I and Reach 1 Pipelines
CP System Upgrade Project Contract No. C9483-1
(61:1orrpro'
An amr{o Water Satan ns Comaary
January 08, 2025
Corrpro is pleased to submit this proposal to provide corrosion engineering and design services for the existing
underground water pipelines designated as Exhibits A, B, C, D, E, F, G, H, I and Reach 1 pipelines. A recent
comprehensive current requirement survey was completed to assess the protective current requirements along
with gathering additional data to be used for the design. As indicated in the technical report and discussed in a
report review meeting with the City, existing CP and corrosion monitoring systems shall be upgraded with galvanic
anode cathodic protection (GACP) in order to mitigate corrosion, preserve the integrity and extend service life of
these pipelines. Based on the assessment results, the following key recommendations were made:
Pipeline Identifier
Recommended Improvements
A
Replace shorted IFK. Upgrade GACP System. Install
(Reach # 3, 3A, and 3B Water Main)
additional anodes.
Exhibit B
(Reach # Z 36 inch Water Main)
Upgrade GACP system. Install additional anodes.
Exhibit C
(Reach # 4 36-inch Water Main)
Install GACP system.
Exhibit D
Install isolation at ends of pipeline. Upgrade existing
(Newport Blvd Water Main)
GACP system.
Exhibit E
Upgrade GACP system. Install additional anodes.
(Irvine Ave Water Main)
Exhibit F
(Irvine Ave and Dover Dr 24-inch Water Main)
Upgrade GACP system. Install additional anodes.
Exhibit G
(Jamboree Rd Water Main)
Install GACP system.
Exhibit H
(Corona Del Mar Transmission Pipeline)
Upgrade GACP system.
Install additional CPTS along pipeline to identify and
Exhibit i
address discontinuities. Once continuous, perform
(East Coast Highway Water Main)
current requirement test to assess CP requirement
for the pipeline.
In addition, Reach-1 pipeline is also being included under the scope of work to design new test stations and
galvanic anodes. This line is neither equipped with corrosion monitoring system nor with the galvanic CP system.
This proposal is being submitted to implement the recommendation for preparing a design document for all other
Exhibit lines including Reach-1 pipeline. The detailed scope of work covered under this proposal shall be as follows:
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23309 La Palma Avenue,
Yorba Linda, CA 92887
562.944.1636 1 www.Corrpro.com
Detailed Scope of Services for Deliverable
Cq-, orrp ro:
An axuria water solutions Cumpuoy
Design Services Under the Cathodic Protection Design Drawings and Specifications Task:
Corrpro will provide the following services throughout the design process, ensuring the project meets all required
specifications and standards.
Corrpro's detailed CP system design will include the following elements:
• Data Compilation -- We will gather and organize all relevant data necessary for the CP system design.
• Detailed Design Calculations — We will perform calculations to determine the size of CP system.
Milestone Submittals:
30 Percent Base Map:
Corrpro will submit a strip plot (plan view only) showing existing topography, utilities and other
features as a minimum.
50 Percent Design:
Corrpro will submit a preliminary title sheet, typical sections, plan and cross sections, and
preliminary quantities and cost estimates.
We will identify potential constructability issues and propose solutions.
All 30 percent of design review comments will be addressed at this stage.
90 Percent Design:
o Corrpro will submit draft final plans, completed specifications, and final quantities and cost
estimates.
o All 50 percent of design review comments will be addressed at this stage.
100 Percent Final Design:
o Corrpro will submit final plans, completed specifications, and final quantities and cost
estimates.
All 90 percent design review comments will be addressed at this stage.
Corrpro will address all formal plan review comments at each of the submittals (30 percent, 50 percent, and 90
percent) and will provide coordination throughout the plan preparation process. A review meeting will be held
for each milestone, with additional meetings scheduled as necessary.
• Bill of Materials — We will provide a comprehensive list of materials required for the CP system installation.
• Layout Drawings — Corrpro will prepare detailed drawings showing the locations of CP equipment and
configurations.
• Installation Details — We will provide clear installation guidelines for the CP system.
• Final Testing and Commissioning Procedures — We will develop procedures for the testing and
commissioning of the CP system.
• Cathodic Protection Specifications —We will provide complete CP system specifications in line with industry
standards.
• Greenbook Specifications — Corrpro will prepare special provisions for all construction -related tasks
associated with the CP system installation, using Greenbook specifications.
Contract No. C9483-1 Corrpro, an AZURIA company
Page 2 of 4
7-8
23309 La Palma Avenue,
Yorba Linda, CA 92887
562.944.1636 1 www.Corrpro.com CQ1 Orrpror
An avAin water Solutions Company
• Analysis of Impacts on Existing CP System — We will assess how the new CP system will impact existing CP
and related infrastructure.
All design work will be performed by a AMPP International Cathodic Protection Specialist under the supervision
of a Registered Professional Engineer in accordance with project specifications, AMPP, AWWA and other
applicable industry standards.
Bid Phase and Construction Phase Services Scope of Work:
Corrpro will provide the following technical support services during the bid and construction phases of the project:
• Review and respond to bidders RFIs during bidding phase of the project.
• Assist City in providing feedback on the qualified firms.
• Attend meetings.
• Provide inspection services during the construction phase of the project.
• Review and provide response to contractor's RFIs.
• Review contractor's materials submittals.
• Review Contractor's testing and commissioning reports.
• Prepare as -built drawings.
All design work will be performed by a AMPP International Cathodic Protection Specialist under the supervision
of a Registered Professional Engineer in accordance with project specifications, AMPP, AWWA and other
applicable industry standards.
Scope of Services by Others:
Pertinent project information including key plan, pipeline installation details, specifications, coating information,
site access, work permits etc.
Preparation and approval of traffic control plans.
Thank you for giving us an opportunity to submit this proposal. Kindly feel free to contact undersigned if you have
any questions on this proposal.
Respectfully submitted,
corrprn..
Sarvjit Singh
Engineering Manager
AMPP CP Specialist #6125
Contract No. C9483-1
Corrpro, an AZURIA company
Page 3 of 4
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EXHIBIT B
SCHEDULE OF BILLING RATES
Corrpro Companies, Inc. Page B-1
7-10
23309 La Palma Avenue,
Yorba Linda, CA 92887
562.944.1636 I www.Corrpro.com
(Deliverables I, II & III):
Exhibit B - Billing Rates
Applicable Fees and Rate Schedule
Cqorrpro
An aawia Water solutions Compary
Corrpro will provide these services as described in this proposal for the following Not to Exceed amount:
Corrosion Control System Design Services: $77,800.00
Bid Phase Services: $8,485.00
Construction Phase Services: $52,470.00
Billing for each of the above tasks will be done using the following billing rates:
• Project Director and Principal -in -Charge : $165.00/Hr.
• Senior Project Manager:
$155.00/Hr.
• QA/QC Manager:
$135.00/Hr.
• Senior Corrosion Engineer:
$145.00/Hr.
• Field Corrosion Engineer:
$125.00/Hr.
• AutoCAD Technician:
$85.00/Hr.
• Vehicle, mileage and equipment:
$160/day
Contract No. C9483-1
Corrpro, an AZURIA company
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