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Home My WebLink About04 - East Coast Highway and San Miguel Drive Pavement Rehabilitation and Evening Canyon Road Drainage Improvements — NOC for Contract No. 8925-2 (23R11)Q �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report February 11, 2025 Agenda Item No. 4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Andy Tran, Principal Civil Engineer - 949-644-3315, atran@newportbeachca.gov TITLE: East Coast Highway and San Miguel Drive Pavement Rehabilitation and Evening Canyon Road Drainage Improvements — Notice of Completion for Contract No. 8925-2 (23R11) ABSTRACT: On January 23, 2024, the City Council awarded Contract No. 8925-2 for the East Coast Highway and San Miguel Drive Pavement Rehabilitation and Evening Canyon Road Drainage Improvements project to All American Asphalt. The project milled and overlayed the existing pavement on East Coast Highway from Jamboree Road to MacArthur Boulevard and San Miguel Drive from Newport Center Drive to MacArthur Boulevard, and installed new drainage improvements on Evening Canyon Road and Shorecliff Road. The work is now complete and staff requests City Council acceptance and close out of the contract. RECOMMENDATION: a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project. DISCUSSION: Overall Contract Cost/Time Summary Awarded Contract Final Total Contract Total Contract Percent Contract Amount Amount Change Amount Cost Change $5,493,934.50 $5,968,019.29 +$474,084.79 +8.63% Allowed Contract Time + Approved 165 Actual Time Used (Days) 165 Extensions (Days) = This project included cold milling and overlaying the existing asphalt concrete pavement on East Coast Highway from Jamboree Road to MacArthur Boulevard and San Miguel Drive from Newport Center Drive to MacArthur Boulevard; reconstructing deteriorated portions of the adjacent asphalt bike trail, reconstructing deteriorated concrete sidewalks, curbs, gutters, and access ramps; adjusting utility boxes to grade; installing new slot drains on Evening Canyon Road and Shorecliff Road; installing new traffic signs; restriping the pavement; and other appurtenant items of work. 4-1 East Coast Highway and San Miguel Drive Pavement Rehabilitation and Evening Canyon Road Drainage Improvements — Notice of Completion February 11, 2025 Page 2 The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows: Original Bid Amount: $ 5,493,934.50 Actual Cost of Bid Items Constructed: $ 5,021,684.20 Total Change Orders: $ 946,335.09 Final Contract Cost: $ 5,968,019.29 The final total contract amount was $5,968,019.29, which was approximately 8.63% higher than the original bid amount. This cost increase was primarily due to two change orders. The first change order was for cold milling and overlaying the asphalt concrete pavement on Evening Canyon Road and Shorecliff Road. The City recently completed water main and storm drain improvements on these two streets. Pavement restoration was required following the water main improvements. The second change order was for adding in necessary pavement rehabilitation work at the intersections of Jamboree Road at Bristol Street North and South. The pavement in this area was significantly deteriorated and needed immediate repair. A summary of the project schedule milestones is as follows: March 4, 2024 Estimated Start of Construction per Annual Baseline Schedule Actual Start of Construction Per Notice to Proceed March 14, 2024 Estimated Completion per Annual Baseline Schedule August 23, 2024 Substantial Completion Date Inclusive of Extra Work November 4, 2024 The contractor was allowed additional time to coordinate construction activities between the water main improvements, the new slot drain installation, concrete repairs and repaving Jamboree Road, Evening Canyon Road and Shorecliff Road. FISCAL IMPACT: The East Coast Highway and San Miguel Drive pavement rehabilitation and Evening Canyon Road drainage improvements project was included within the Fiscal Year 2024-25 Capital Improvement Program (CIP) Budget. Funds for the construction contract were expended from the following accounts: Account Description Account Number Amount General Fund CIP 01 201927-980000-23R1 1 $ 490,308.50 PCH Relinquishment Fund 13701-980000-23R11 $ 76,616.00 Gas Tax 12101-980000-23R11 $ 1,079,359.00 General Fund —Additional Funding 01 201927-980000-23R1 1 $ 71,432.86 Measure M Fund 12201-980000-23R11 $ 2,030,765.00 Measure M Fund 12201-980000-23R13 $ 465,553.43 SB1 RMRA Fund 12601-980000-23R11 $ 1,579,905.00 Neighborhood Enhancement 53601-980000-23R13 $ 8,459.00 CalRecycle Grant Fund 13501-980000-23R02 $ 62,223.00 Water Capital Fund 70201-980000-24R09 $ 62,689.50 Wastewater Enterprise Fund 71101-980000-24R09 $ 15,408.00 OCSD Contribution Fund 13501-980000-23R11 $ 25,300.00 Total: $ 5,968,019.29 4-2 East Coast Highway and San Miguel Drive Pavement Rehabilitation and Evening Canyon Road Drainage Improvements — Notice of Completion February 11, 2025 Page 3 PCH Relinquishment funds were the reminder of a larger fund (with no restrictions but set aside for future roadway improvements) that were paid to the City of Newport Beach by the State in 2004 for taking ownership of Pacific Coast Highway from Jamboree Road to Newport Coast Drive. Gas Tax revenue is received through State -imposed taxes on fuel and motor vehicle registration dedicated to transportation purposes. The Orange County Transportation Authority provides Measure M funding, generated through a '/z cent sales tax, to the City for transportation improvement projects. S131 Road Maintenance & Rehabilitation Account (RMRA) revenues are State fuel and vehicle registration taxes imposed by the Road Repair and Accountability Act of 2017. Neighborhood Enhancement funds are used for projects that enhance neighborhood aesthetics and functionality and are funded via surplus general funds. The CalRecycle Grant fund comes from the State's CalRecycle Rubberized Grant Program, which promotes the use of rubberized asphalt concrete made from recycled waste tires generated in California. The program aims to decrease the adverse environmental impacts created by disposing and stockpiling waste tires. Through CalRecycle, the City will be reimbursed up to $7 per ton of rubberized asphalt concrete used on the project. The Water and Wastewater funds generate revenue primarily through water and wastewater rates collected by service users. The Orange County Sanitation District (OCSD) Contribution fund is a contribution from OCSD for improvements to its facilities. ENVIRONMENTAL REVIEW: On January 23, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map — East Coast Highway and San Miguel Drive Attachment B — Location Map — Evening Canyon Road 4-3 ATTACHMENT B N m X 1\ 1\ Y 0 ORIGINAL SCOPE OF WORK 0 ADDITIONAL SCOPE OF WORK EVENING CANYON ROAD IMPROVEMENTS DRAINAGE AND STREET REHABILITATION LOCATION MAP F'9S rC O,q S T y'�ti O Pp MOo� .G CPAN'(ON �Q CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-8925-2 23R11 2/11 /25 m