HomeMy WebLinkAbout08 - Superior Avenue and Hospital Road Pavement Rehabilitation (Project No. 23R14) - NOC for Contract No. 8894-2Q SEW Pp�T
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c�<,FORN'P City Council Staff Report
May 13, 2025
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Principal Civil Engineer - 949-644-3315,
atran@newportbeachca.gov
TITLE: Superior Avenue and Hospital Road Pavement Rehabilitation
(Project No. 23R14) — Notice of Completion for Contract No. 8894-2
ABSTRACT:
On July 23, 2024, the City Council awarded Contract No. 8894-2 for the Superior Avenue
and Hospital Road Pavement Rehabilitation project to R.J. Noble Company. The project
reconstructed deteriorated concrete improvements, rehabilitated the asphalt pavement
on Superior Avenue and Hospital Road, and extended the median landscaping on
Superior Avenue. The work is now complete and staff requests City Council acceptance
and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$1,882,213.70
$1,892,391.06
$10,177.36
0.5%
Allowed Contract Time + Approved
88
Actual Time Used (Days)
88
Extensions (Days) _
This project included cold milling and overlaying the existing asphalt concrete pavement
with new rubberized asphalt concrete pavement; reconstructing deteriorated concrete
driveways, sidewalks, curb and gutters, curb access ramps, and cross -gutters; adjusting
utility boxes and manholes to grade; installing new traffic signs; restriping the pavement;
installing landscape and irrigation improvements within the existing median on Superior
Avenue; and other appurtenant items of work. Please refer to the attached location map
for limits of the proposed improvements.
RX
Superior Avenue and Hospital Road Pavement Rehabilitation (Project No. 23R14) —
Notice of Completion for Contract No. 8894-2
May 13, 2025
Page 2
The contracted work has been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
1,882,213.70
Actual Cost of Bid Items Constructed:
$
1,548,521.96
Total Change Orders:
$
343,869.10
Final Contract Cost:
$
1,892,391.06
The final total contract amount was $1,892,391.06, which was approximately 0.5% higher
than the original bid amount. The actual cost of bid items constructed was significantly
less than the original bid amount due to the overestimation of the quantities needed for
median excavation, imported fill, and asphalt concrete. With the project savings, staff
approved a change order to repave portions of the Newport Pier parking lot. This parking
lot is heavily used by visitors and the pavement has deteriorated. This change order
includes restriping the entire parking lot in preparation for the upcoming busy summer
season. Adding this needed parking lot work, combined with noted savings, resulted in
the final contract cost being just slightly more than the original bid amount.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
September 9, 2024
Actual Start of Construction Per Notice to Proceed
October 14, 2024
Estimated Completion per Annual Baseline Schedule
January 24, 2025
Substantial Completion Date Inclusive of Extra Work
March 25, 2025
The actual start of construction was postponed until the completion of the Superior
Avenue Bridge and Parking Lot project, which is located within the proposed pavement
rehabilitation limits. The contractor was allowed additional time to construct the modified
drainage system as directed by staff. Additional contract time was also granted to account
for the unavailability of asphalt material and paving the Newport Pier parking lot.
FISCAL IMPACT:
The Superior Avenue and Hospital Road Pavement Rehabilitation project was included
within the FY 2024-25 Capital Improvement Program (CIP) Budget. Funds for the
construction contract were expended from the following accounts:
Account Description
SB1 RMRA Fund
Measure M Fair Share
Water Capital Fund
Wastewater Enterprise Fund
CalRecycle Grant Fund
Account Number
Amount
12601-980000-23R14
$
1,199,244.50
12201-980000-23R14
$
599,897.56
70201-980000-25R09
$
57,500.00
71101-980000-24R09
$
20,900.00
13501-980000-23R02
$
14,849.00
Total: $ 1,892,391.06
FIN
Superior Avenue and Hospital Road Pavement Rehabilitation (Project No. 23R14) —
Notice of Completion for Contract No. 8894-2
May 13, 2025
Page 3
SB1 Road Maintenance & Rehabilitation Account (RMRA) revenues are State fuel and
vehicle registration taxes imposed by the Road Repair and Accountability Act of 2017.
Orange County Transportation Authority (OCTA) provides Measure M funding, generated
through a'/2 cent sales tax, to the City for transportation improvement projects. The Water
and Wastewater funds generate revenue primarily through water and wastewater rates
collected from service users. The CalRecycle Grant fund comes from the State's
CalRecycle Rubberized Grant Program, which promotes the use of rubberized asphalt
concrete made from recycled waste tires generated in California. The program aims to
decrease the adverse environmental impacts created by disposing and stockpiling of
waste tires. Through CalRecycle, the City will be reimbursed up to $7 per ton of
rubberized asphalt concrete used on the project.
ENVIRONMENTAL REVIEW:
On July 23, 2024, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
FIN
ATTACHMENT A
LIMITS OF WORK
SUPERIOR AVENUE AND HOSPITAL ROAD
PAVEMENT REHABILITATION
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8894-2 23R14 05/13/25