HomeMy WebLinkAbout09 - Central Library, OASIS Senior Center and VJ Community Center Carpet Replacement - Award of Contract No. 9750-1 (25F02)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
May 13, 2025
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Central Library, OASIS Senior Center and VJ Community Center
Carpet Replacement — Award of Contract No. 9750-1 (25F02)
ABSTRACT:
The City of Newport Beach received construction bids for the Central Library,
OASIS Senior Center and Vincent Jorgensen (VJ) Community Center Carpet
Replacement project. Staff requests City Council approval to award the construction
contract to Commercial Interior Resources of Irvine. This project involves replacing aging
carpets at the Central Library (1000 Avocado Ave.), OASIS Senior Center (801 Narcissus
Ave.) and VJ Community Center (1300 Irvine Ave.).
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because this project has no potential to have
a significant effect on the environment;
b) Approve the project plans and specifications;
c) Find the bid submitted by Rod -West Floor Covering LLC to be non -responsive;
d) Award Contract No. 9750-1 to Commercial Interior Resources for the total bid price of
$151,070 for the Central Library, OASIS Senior Center and VJ Community Center
Carpet Replacement, and authorize the Mayor and City Clerk to execute the contract;
e) Establish a contingency of $15,000 (approximately 10% of total bid) to cover the cost
of unforeseen work not included in the original contract.
DISCUSSION:
As part of the annual Facilities Maintenance Master Plan (FMMP) program, staff identified
carpet at Central Library, OASIS Senior Center and VJ Community Center Carpet as
needing replacement. These carpets receive intense use by the public and are aging and
badly stained in places.
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Central Library, OASIS Senior Center and VJ Community Center Carpet Replacement —
Award of Contract No. 9750-1 (25F02)
May 13, 2025
Page 2
At 2 p.m. on April 2, 2025, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
Rod -West Floor Covering LLC
$135,775.00
2nd
Commercial Interior Resources
$151,070.00
3rd
Lawrence W. Rosine Co.
$244,300.00
4th
Floor Tech America
$269,550.00
The City received four bids. The apparent low bidder, Rod -West Floor Covering LLC, did
not provide hard copy bid bonds as required by the project specifications. Due to the lack
of hard copy of bid bonds, staff recommends that the bid from Rod -West Floor Covering
LLC be found non -responsive.
The second lowest bidder, Commercial Interior Resources, possesses a California State
Contractor's License Classification "C-15", as required by the project specifications. A
review of references for Commercial Interior Resources shows satisfactory completion of
similar contracts for other public agencies including the City of Orange, the City of
Cerritos, the California Community College System, Los Angeles County Library, the City
of Glendale and Los Alamitos Unified School district.
Commercial Interior Resources' bid was approximately 37% below the Engineer's
Estimate of $240,000. Pursuant to the contract specifications, the contractor will have
eight consecutive weeks to complete the project. Work is scheduled to start in fall 2025.
The project plans and specifications will be available for review at the May 13, 2025 City
Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The following funds will be expended:
Account Description
FMMP Facilities Maintenance CIP
Proposed fund uses are as follows:
Vendor
Commercial Interior Resources
Commercial Interior Resources
Various
Account Number
57101-980000-25F02
Purpose
Construction Contract
Construction Contingency
Printing & Incidentals
Total:
Amount
$ 169,000
Amount
$
151,070
$
15,000
$
2,930
$
169,000
Staff recommends establishing $15,000 (approximately 10% of total bid) for contingency
purposes and unforeseen conditions associated with construction.
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Central Library, OASIS Senior Center and VJ Community Center Carpet Replacement —
Award of Contract No. 9750-1 (25F02)
May 13, 2025
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
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PUBLIC WORKS DEPARTMENT
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