HomeMy WebLinkAbout06 - Utilities Department Locker Room Maintenance — NOC for Contract No. 9501-1 (25F03)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
May 27, 2025
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Utilities Department Locker Room Maintenance — Notice of
Completion for Contract No. 9501-1 (25F03)
On October 8, 2024, the City Council awarded Contract No. 9501-1 for the Utilities
Department Locker Room Maintenance Project to American Construction Company, LLC.
The project updated the locker room used by the Utilities Department, which is located at
949 West 16th Street. The work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$232,500.00
$251,481.22
$23,981.22
8.2%
Allowed Contract Time + Approved
60
Actual Time Used (Days)
60
Extensions/Suspensions (Days) _
This project consisted of updating the locker room used by the Utilities Department at
949 West 16th Street. The updated locker room provides a more efficient use of space,
an energy -efficient Light Emitting Diode (LED) lighting system, increased ventilation, and
new locker storage, resulting in better working conditions for staff.
6-1
Utilities Department Locker Room Maintenance —
Notice of Completion for Contract No. 9501-1
May 27, 2025
Page 2
The contracted work has been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
232,500.00
Actual Cost of Bid Items Constructed:
$
227,500.00
Total Change Orders:
$
23,981.22
Final Contract Cost:
$
251,481.22
The total contract amount was $251,481.22, approximately 8.2% higher than the original
bid amount. Additional work included relocating an ice machine, adding insulation,
relocating a gas line, hydro jetting the sewer line to remove blockages, and additional
concrete removals.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule February 17, 2025
Actual Start of Construction Per Notice to Proceed January 11, 2025
Estimated Completion Per Annual Baseline Schedule May 9, 2025
Substantial Completion Date Inclusive of Extra Work April 8, 2025
FISCAL IMPACT:
The Utilities Department Locker Room Maintenance Project was funded from the Fiscal
Year 2024-25 Capital Improvement Program Budget. Funds for the construction contract
were expended from the following accounts:
Account Description Account Number Amount
Water Enterprise Fund CIP 70101-980000-25F03 $ 251,481.22
Total: $ 251,481.22
ENVIRONMENTAL REVIEW:
On October 8, 2024, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING -
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
6-2
Attachment A
16TH STREET PUMP STATION
UPGRADES AND BACKUP GENERATOR
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7693-1 18W 13 9/24/24
6-3