HomeMy WebLinkAbout17 - Amendment to MSA for Fire and Access Monitoring and Maintenance ServicesQ �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
July 22, 2025
Agenda Item No. 17
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Mark Vukojevic, Utilities Director - 949-644-3011,
mvukojevic@newportbeachca.gov
PREPARED BY: Casey Parks, Superintendent - 949-718-3477,
cparks@newportbeachca.gov
TITLE: Amendment to Maintenance Services Agreement with SECSOL, Inc.,
dba Security Solutions for Fire and Access Monitoring and
Maintenance Services
ABSTRACT:
The Utilities Department utilizes a service provider for fire and security alarm and
monitoring services at its facilities. Staff is requesting City Council approval of an
amendment to the existing service agreement with SECSOL, Inc., dba Security Solutions,
that would increase the total compensation allowed under the agreement by $100,000.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Amendment No. One to the Maintenance Services Agreement with SECSOL,
Inc., dba Security Solutions, for fire and access monitoring services, to increase the
contract amount by $100,000, and authorize the Mayor and City Clerk to execute the
Agreement.
DISCUSSION:
The Utilities Department entered into an agreement with Security Solutions in June 2024,
following a prior agreement in January 2019. Both agreements were initiated through
competitive request for proposals selection processes. The agreement and scope of work
specifically focused on Utilities Headquarters and Big Canyon Reservoir. The agreement
provided for a total compensation of $120,000 over a five-year term. Security Solutions
has provided fire and security alarm monitoring and maintenance services to the
Utilities Department for several years with a satisfactory performance record.
Last year, staff from the Utilities Department and the Information Technology Division
conducted a security system vulnerability analysis. This resulted in staff, along with the
Security Solutions team, completing various hardware and software security upgrades to
modernize the systems at critical utility facilities. Due to the scope of and cost associated
with the necessary upgrades, the existing agreement's compensation level is no longer
17-1
Amendment to Maintenance Services Agreement with SECSOL, Inc., dba Security
Solutions for Fire and Access Monitoring and Maintenance Services
July 22, 2025
Page 2
sufficient for the remainder of the term. Staff recommends City Council approval of an
increase to the agreement's compensation by $100,000, which would bring the total
not -to -exceed compensation amount to $220,000. Four years remain on the term of the
agreement.
FISCAL IMPACT:
The adopted Fiscal Year 2024-25 and Fiscal Year 2025-26 budgets include sufficient
funding for this agreement amendment. The contract services are expensed to various
program facilities maintenance budgets within the Utilities Department across three
funding sources: Water Fund account 7019052-851063, Wastewater Fund account
7119061-851062 and General Fund Storm Drain/Electrical accounts 0109062-851062.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Amendment One to Maintenance Services Agreement with SECSOL,
Inc., dba Security Solutions.
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ATTACHMENT A
AMENDMENT NO. ONE TO
MAINTENANCEIREPAIR SERVICES AGREEMENT
WITH SECSOL, INC., DBA SECURITY SOLUTIONS FOR
FIRE AND ACCESS MONITORING AND MAINTENANCE SERVICES
THIS AMENDMENT NO. ONE TO MAINTENANCE/REPAIR SERVICES
AGREEMENT ("Amendment No. One") is made and entered into as of this 22nd day of
July, 2025 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a
California municipal corporation and charter city ("City"), and SECSOL, INC., a California
corporation doing business as ("DBA") Security Solutions ("Contractor"), whose address
is 10911 Bloomfield Street, Los Alamitos, CA 90720, and is made with reference to the
following:
RECITALS
A. On June 1, 2024, City and Contractor entered into a Maintenance/Repair Services
Agreement (Contract No. C-7653-2) ("Agreement") to perform maintenance and/or
repair services for City consisting of fire and access monitoring and maintenance
services ("Project").
B. The parties desire to enter into this Amendment No. One to increase the total
compensation due to a higher volume of work than was originally anticipated.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. COMPENSATION TO CONTRACTOR
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Contractor for the Services on a time and expense not -to -exceed
basis in accordance with the provisions of this Section and the Schedule of Billing Rates
attached hereto as Exhibit B and incorporated herein by reference. Except as otherwise
provided herein, no rate changes shall be made during the term of this Agreement without
the prior written approval of City. Contractor's compensation for all Services performed
in accordance with this Agreement, including all reimbursable items, shall not exceed
Two Hundred Twenty Thousand Dollars and 00/100 ($220,000.00), without prior
written amendment to the Agreement."
The total amended compensation reflects Contractor's additional compensation for
additional Services to be performed in accordance with this Amendment No. One,
including all reimbursable items and subconsultant fees, in an amount not to exceed One
Hundred Thousand Dollars and 00/100 ($100,000.00).
2. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
SECSOL, INC., doing business as Security Solutions Page 1 17-3
Attachment A
[SIGNATURES ON NEXT PAGE]
IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
r
By:
A r n C. Harp
City Attorney
ATTEST:
Date:
am
Molly Perry
Interim City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Joe Stapleton
Mayor
CONTRACTOR: SECSOL, INC., a
California corporation doing business as
("DBA") Security Solutions
Date:
By:
Rebecca DeWeese
Chief Executive Officer
Date:
Bv:
Timothy DeWeese
Chief Financial Officer
[END OF SIGNATURES]
SECSOL, INC., doing business as Security Solutions Page 2 17-4