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Home My WebLink About04-21-2025-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA 92660 Monday, April 21, 2025 - 5:00 PM Board of Library Trustees Members: Chase Rief, Chair Antonella Castro, Vice Chair Dorothy Larson, Secretary Lauren Kramer, Trustee Meghan Murray, Trustee Staff Members: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, March 16, at 5:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.CHAIR'S WELCOME V.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in silent mode. 1 April 21, 2025 Page 2 Board of Library Trustees Meeting VI.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. The Board of Library Trustees has received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the March 17, 2025 Board of Library Trustees Meeting (pp. 4-12)1. DRAFT OF MINUTES Patron Comments (pp. 13-14)2. Monthly review of evaluations of library services through suggestions and requests from patrons. PATRON COMMENTS Expenditure Status Report (pp. 15-16)3. Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. MARCH EXPENDITURES Board of Library Trustees Monitoring List (p. 17)4. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST VII.CURRENT BUSINESS A.Items for Review Library Materials Selection (pp. 18-20)5. Staff will provide the Board of Library Trustees with an overview of materials selection. STAFF REPORT 2 April 21, 2025 Page 3 Board of Library Trustees Meeting Media Lab Update (pp. 21-22)6. Staff will update the Board of Library Trustees on the Media and Sound Labs at Central Library. STAFF REPORT Library Activities (pp. 23-32)7. Monthly update of library events, services, and statistics. STAFF REPORT B.Monthly Reports Library Foundation Liaison Report (pp. 33-35)8. Trustee update of the most recently attended Library Foundation Board Meeting. FOUNDATION REPORT Foundation Literacy Liaison Report9. Trustee update of the most recently attended Foundation Literacy Committee Meeting. Friends of the Library Liaison Report10. Trustee update of the most recently attended Friends of the Library Board Meeting. VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited, and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in silent mode. IX.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) OR RECONSIDERATION X.ADJOURNMENT 3 CITY OF NEWPORT BEACH Board of Library Trustees Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA Meeting Minutes Monday, March 17, 2025 – 5:00 PM I. CALL TO ORDER Chair Chase Rief called to order the Board of Library Trustees meeting for March 17, 2025. II. ROLL CALL Trustees Present: Chair Chase Rief, Vice Chair Antonella Castro, Secretary Dorothy Larson, Trustee Lauren Kramer (left meeting at 5:42 p.m.) Trustees Absent: Trustee Meghan Murray (excused) Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Andrew Kachaturian, Adult Services Coordinator Annika Helmuth, Branch and Youth Services Coordinator Evelyn Rogers, Balboa Branch Librarian Tom Sandefur, Assistant City Engineer, Public Works III. PLEDGE OF ALLEGIANCE Trustee Lauren Kramer led the Pledge of Allegiance. IV. CHAIR’S WELCOME Chair Chase Rief welcomed back all in attendance and thanked them for attending on St. Patrick’s Day. V. NOTICE TO THE PUBLIC - Waived VI. CONSENT CALENDAR Administrative Support Specialist Francine Jacome read the Consent Calendar Notice to the public. Chair Rief inquired whether any Trustees had requests to pull an item from the Consent Calendar. There were none. A. Consent Calendar Items 1. Minutes of the Feb 24, 2025 Board of Library Trustees Meeting 4 4 Board of Library Trustees Meeting March 17, 2025 Page 2 2.Patron Comments Monthly review of evaluations of library services through suggestions and requests received from patrons. 3.Expenditure Status Report Monthly expenditure status of the library’s operating expenses, services, salaries, and benefits by department. 4.Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Chair Rief opened the item to public comments, there were none. Motion made by Vice Chair Antonella Castro, seconded by Trustee Lauren Kramer, and carried 4-0-0-1 to approve the Consent Calendar Item Nos. 1-4. AYES: Rief, Castro, Larson, Kramer NOES: ABSTENTIONS: ABSENCES: Murray VII.CURRENT BUSINESS A.Items for Review 5.Balboa Branch Update Staff presents an overview of Balboa Branch’s activities and resources, and a branch replacement update. Balboa Branch Librarian Evelyn Rogers reported on the success of their Toy Train Thursday programming for children. She added their weekly story times are also well-attended. She stated that first-grade students from Newport Elementary School come for an annual visit to discover the Library. She added staff will visit Newport Elementary School in May to present a summer reading program, including prizes available for children. She noted regular Wednesday afternoon events also bring young weekly visitors. Balboa Branch Librarian Rogers reported the BARK: Read to a Dog program started in August 2024 and has proven to be both popular and beneficial to children in learning to read aloud. She added the Balboa Branch presented several craft programs over the past year. She noted that holiday-themed craft programs are reliably popular, particularly on 5 5 Board of Library Trustees Meeting March 17, 2025 Page 3 Halloween and Valentine’s Day. She added the Balboa Branch has recently held outer space and winter wonderland-themed craft events among other popular crafting events. Balboa Branch Librarian Rogers thanked Friends of the Library for sponsoring 100% of their children’s programming. Balboa Branch Librarian Rogers reported the past couple of years have seen high staffing turnover for the Balboa Branch but added they are presently at full staff. She reported staff has been methodically weeding out worn materials since October 2024 in advance of the renovations. She added many items are being transferred to the Central Library. She reported signs alerting patrons of the upcoming project have filled many of the vacated shelves. She added general facility cleanout is underway for the almost 100-year-old building and staff has slowed down supply purchase rates. In response to Vice Chair Castro’s inquiries, Balboa Branch Librarian Rogers did not have a simple answer for the reason for the high turnover of staff. She added it is disappointing once you take the time to train people losing them so soon. She could not confirm if the general marketplace for librarians is part of the problem. She added they are a small staff so any departures impact all. In response to Chair Rief’s inquiry, Balboa Branch Librarian Rogers reported the nautical non-fiction collection will be relocated to the Central Library after their closure. She could not confirm whether it would remain at the Central Library or return to the Balboa Branch when the new facility opens. She theorized it may stay at Central due to Balboa’s reduced space in the updated facility. Library Services Director Hartson noted Balboa Branch Librarian Rogers is the only full-time staff member at the Balboa Branch. She stated the remainder of the staff is part-time so this status can potentially lead them to continually look for full-time opportunities elsewhere. Balboa Branch Librarian Rogers added the Balboa Branch has had two consistent staffers throughout this period of turnover in herself and Library Clerk Mike Payne, adding some stability. Assistant City Engineer Tom Sandefur reported on the multi-year process towards the upcoming Balboa Branch replacement, featuring a variety of public hearings including the City Council. He stated construction will start in the fall with plans for the Library and adjoining Newport Beach Fire Department (NPFD) Balboa Station 1 having been submitted to the Building Department for permitting. He added all code requirements have been met. He reported the Fire Station and the Library will swap places in the new building with the Library moving to its east side and displaying renderings of the new facility’s exterior and interior. He noted the site will gain parking spaces over what currently exists, and the alleyway entrance will be preserved by public request. He added that, like many beach houses in the area, designers are planning to use warm blue and sand tones for the Library’s interior. Assistant City Engineer Sandefur presented cost information for the project, noting it has not changed since the replacement was last presented to the City Council. He reported the matter of tree removal is currently awaiting a hearing by the California Coastal Commission. He added an on-site water line will be relocated under the street. He stated 6 6 Board of Library Trustees Meeting March 17, 2025 Page 4 the next step is permitting the temporary Fire Station followed by the bidding process for the permanent construction. In response to Secretary Dorothy Larson’s inquiry, Assistant City Engineer Sandefur stated the facility was last before the City Council in or around June 2024. Chair Rief reported the last City Council meeting had an update on upcoming projects which included this facility. In response to Secretary Larson’s inquiry, Assistant City Engineer Sandefur confirmed the cost estimates have not changed since last summer. Chair Rief opened public comments. Jim Mosher, a Newport Beach resident, inquired if the two rooms in the front of the building are intended to be study rooms. Chair Rief closed public comments. Library Services Director Hartson confirmed the two rooms are intended to be group study rooms. 6. Study Rooms/Charles Sword Meeting Room Policy Staff requests that the Board of Library Trustees review and approve changes to Library Policy NBPL 13, Study Rooms/Charles Sword Meeting Room. No report was given. Chair Rief opened the item for public comments. Jim Mosher, a Newport Beach resident, expressed his displeasure over the requirement for study rooms only being able to be reserved in person. He stated this policy disfavors residents who live farther from the Library and may want to use a study room later in the day, forcing them to make an unnecessary second trip. He decried the policy for not giving all residents an equal chance to make reservations. Chair Rief closed public comments. Motion made by Trustee Lauren Kramer, seconded by Chair Chase Rief, and carried 4-0-0-1 to approve staff recommendations. AYES: Rief, Castro, Larson, Kramer NOES: ABSTENTIONS: ABSENCES: Murray 7 7 Board of Library Trustees Meeting March 17, 2025 Page 5 7. Acceptance of Donations Staff recommends the Board of Library Trustees review and accept two donations from the Newport beach Public Library Foundation and a donation to Project Adult Literacy made by a patron in memory of Dr. Stephen Koffler. Chair Rief reported donations have come in from the Newport Beach Public Library Foundation for children’s tech toys and to Project Adult Literacy (PAL) from Haley and Michael Dahl in memory of former PAL tutor Dr. Stephen Koffler. In response to Chair Rief’s inquiry, Library Services Director Hartson clarified children’s tech toys are a new collection to be introduced due to this donation. She added the collection will be like the adult tech toy collection except geared towards children including small robotics, interactive games, microscopes, and other pieces of equipment. Chair Rief opened the item for public comments, there were none. Motion made by Chair Chase Rief, seconded by Vice Chair Antonella Castro, and carried 4-0-0-1 to approve staff recommendations. AYES: Rief, Castro, Larson, Kramer NOES: ABSTENTIONS: ABSENCES: Murray Chair Rief thanked the Dahls, a younger couple with young children, for giving back to the Library. 8. Children’s Caregiver Collection Ad Hoc Subcommittee Update Ad Hoc Subcommittee will provide an update regarding the new collection for children and their caregivers. Secretary Larson reported, following the last board meeting’s discussion, meeting with Trustee Murray and Library Services Director Hartson to discuss the intention behind the collection. She clarified it would not be a typical Collection but rather just a shelf or two in the children’s area. Library Services Director Hartson reported that the staff is considering a collection of children’s books intended to help facilitate difficult discussions between children and caregivers. She added grouping things together helps boost a collection’s usage by providing a more efficient patron experience through ease of access. She added access to the materials will be unrestricted. She compared the intention to how the Library groups books related to an upcoming holiday for easier access. She added the Collection will not be labeled as sensitive materials. 8 8 Board of Library Trustees Meeting March 17, 2025 Page 6 Library Services Director Hartson reported, in response to Trustee Kramer’s inquiries at the last meeting, staff researched and found five other Orange County cities, along with the County itself, with a similar collection, detailing how those municipalities manage their collections. She added Newport Beach is one of four cities in the County currently without a designated caregiver/parenting collection. Secretary Larson noted the discussion was likely spurred by complaints about certain books some would like to see removed from the children’s area. She lauded this proactive approach to adding a valued resource to the children’s area. She added she wished she had such resources years ago when she was dealing with some of these same issues with her children. Library Services Director Hartson added the five focus categories for the Collection would be behavior and interpersonal relationships, health and development, life changes, safety, and school readiness. Chair Rief stated, assessing this meeting and the last one, that there is no need for a policy change from the Board. Library staff has heard to the Board’s concerns, met with the subcommittee, heard two meetings of public comments, and read emails submitted by the public. He would want to empower Library staff to proceed as they see fit. Chair Rief opened the item for public comments. Joni Nichols, a Newport Beach resident, asked about ease of access and wished to know if there would be a list of all the items in the Collection, such as an index to aid in searching. Trustee Kramer responded that it would be premature to answer as nothing had yet been done. Jim Mosher, a Newport Beach resident, commented that he thinks it’s wise for Library staff to decide what is the best and most effective and efficient way to organize collections in the Library in which the Board has not previously been involved. The Board might want clarity on what age group this is intended for as some of the topics sound as if they are for younger children while others are for older children. They may also want to give more thought to the name of the collection as “caregiver” normally refers to healthcare issues. Chair Rief closed public comments. Chair Rief received and filed the report. 9. Library Activities Monthly update of library events, services, and statistics. Library Services Director Hartson reported that February is a relatively quiet month. She reported the new portable projector and screen were installed in the 9 9 Board of Library Trustees Meeting March 17, 2025 Page 7 Children’s Library and used for the first time during a Mad Libs activity, thanking the Foundation for its donation. She added the City Council will be issuing a Proclamation for National Library Week ahead of the event on March 25. She noted the BARK: Read to a Dog program was recently featured in The Daily Pilot. Chair Rief commended the news coverage and Library Service Director Hartson’s update. He thanked the Foundation for the projector. Chair Rief opened the item for public comments, there were none. Chair Rief received and filed the report. B. Monthly Reports 10. Library Foundation Liaison Report Trustee update of the most recently attended Library Foundation Board meeting. Chair Rief reported, that following a City Council meeting, the Foundation voted to approve paying for the larger screen. He added fundraising is going well with the Foundation making progress toward its goal. He noted the Foundation has good upcoming programming planned and saw good attendance at recent events. He reported Dev Ghose has been added to the Foundation’s Board, bringing a strong financial background. Secretary Larson reported both the Witte Committee and Library Live Committee are working diligently on finding speakers. Chair Rief stated he would open public comments after all three agendized monthly reports. There were no objections. 11. Foundation Literacy Liaison Report Trustee update of the most recently attended Foundation Literacy Committee Meeting. Vice Chair Castro reported a new Literacy Committee was formed and will conduct its inaugural meeting on March 25 following the City Council meeting. 12. Friends of the Library Liaison Report Trustee update of the most recently attended Friends of the Library Board meeting. Chair Rief reported the Friends of the Library presented positive news at the Friends’ Board meeting. He advised that store sales are going great, and they are fully staffed. He stated they are planning for upcoming book sales while the Friends Meeting Room will be under reduced capacity. 10 10 Board of Library Trustees Meeting March 17, 2025 Page 8 Chair Rief opened public comment. Jim Mosher, a Newport Beach resident, clarified there were proposals before the City Council for two different screen sizes. In response to Mr. Mosher’s inquiry, Chair Rief could not confirm the exact dimensions of the screen approved by the Foundation Board. Library Foundation Chief Executive Officer Jerold D. Kappel confirmed they went with the 11 ft. x 19 ft. screen because the larger one would have required additional construction work to fit on the back wall. He clarified this is larger than the 9 ft. x13 ft. model previously discussed by the Foundation. He added the 11 ft. x 19 ft. screen allows for optimal viewing for all in the auditorium whereas the larger one would have been visually cut off at the bottom for those watching from the lower seats in the auditorium. Chair Rief closed public comment. Chair Rief received and filed the reports in Item Nos. VII.B.10-12. Chair Rief reported Trustee Kramer had to leave the meeting early due to a family commitment. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS – Three Minutes per speaker Joni Nichols, a Newport Beach resident, reported reading the patron comments included in the agenda packet and thanked Library Services Manager Rebecca Lightfoot and Adult Services Coordinator Andrew Kachaturian for their written responses. She stated they represented the community well in cordially and professionally responding to inane questions. Jim Mosher, a Newport Beach resident, reported from a recent Finance Committee meeting that a City Council-approved schedule of City fees was reviewed, noting it differs from the one adopted by the Board of Library Trustees. He cited as an example the fine for unreturned movies set by the Board is $10 but the Council’s schedule says $20. He noted other similar discrepancies. He encouraged the Board to request clarity on the fees. He also questioned why the City Council’s schedule would have a $1 Use Fee applicable to library materials and questioned if the City Council has this authority as the Board sets rules and regulations for the City’s libraries. Library Services Director Hartson clarified that the City Council is setting a maximum fee, and the Library is not exceeding this limit. She advised that they are working with City staff to ensure alignment. Chair Rief stated that the City Council cannot tell the Board what to charge with the City Council’s element of checks and balances being its ability to replace Board members. 11 11 Board of Library Trustees Meeting March 17, 2025 Page 9 In response to an inquiry, Library Services Director Hartson clarified the $1 fee is to rent a digital video disc (DVD) or Blu-ray disc. She noted that their systems are designed to align with the Board. IX. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Rief dissolved the Caregivers Collection Ad Hoc Subcommittee as no further action is needed. X. ADJOURNMENT – 5:49 P.M. The next meeting will be April 21, 2025. 12 12 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS MARCH 2025 Comment #Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 1 02/28/2025 Email Andy Kachaturian Adult Services Coordinator 03/03/2025 2 03/03/2025 Comment Card Rebecca Lightfoot Library Services Manager 03/03/2025 3 03/03/2025 Comment Card Annika Helmuth Branch & Youth Services Coordinator 03/03/2025 4 03/03/2025 Comment Card Rebecca Lightfoot Library Services Manager 03/03/2025 5 03/03/2025 Email Annika Helmuth Branch & Youth Services Coordinator 03/04/2025 6 03/05/2025 Email Rebecca Lightfoot Library Services Manager 03/05/2025 7 03/06/2025 Email Julie Duncan Senior Library Clerk 03/06/2025 I am a resident of Newport Beach. I use your online library a lot. I love it. Can you please provide access to a subscription to MasterClass? I'd love to stream their "Gut Health" miniseries. Very informative from top industry leaders. Thank you so much for taking the time to fill out a comment card at the Central Library. I appreciate your feedback and I’m so glad you find our online library helpful. I reached out to MasterClass to see if they offer subscriptions to public libraries and unfortunately, they do not. If they ever add that to their service model, I would be happy to consider adding it to our resources. Please don’t hesitate to reach out with any other comments or suggestions. Thank you. [I like the] variety [at Newport Beach Public Library]. Jasmin, Librarian, [is] awesome [and] helpful!Thank you for taking the time to fill out a comment card at the Central Library. I’m glad to hear that our librarian Jasmin was helpful! I will make sure to pass along your kind words of praise. I’m also happy to hear that you are pleased with our collections, facility, and services. We really appreciate the feedback. Please don’t hesitate to reach out with any other comments or concerns. I was wondering if the OCPL change removing all punitive fines (2021) also applied to the Newport Public Library? Thank you Thank you for checking with us. The Orange County Public Library system is a separate library system. We do still maintain a fine structure for late materials. The following webpage Using the Library, goes through this structure ... If you have any questions, please feel free to let us know. Best regards. The printer for computer print jobs does never print a receipt. Quite unusual!Rebecca responded to the patron by phone and left a voicemail message. She apologized for the inconvenience and let him know Reference staff could print those receipts for him. We are part of the gaming business unit within HP Inc. located in Fountain Valley. We are looking for any volunteer opportunities around the area. Does this library or any other OC library have any volunteer activities that we could participate in? Thank you for your interest in volunteering at the Newport Beach Public Library. We offer a variety of volunteer positions for students in seventh through twelfth grade and ages 12 to 18 years old. To apply, please compete the online application. A link to the online application is available at ... For information about all other Newport Beach Public Library volunteer opportunities, please visit our website ... If you have any further questions, I welcome you to email me directly. Do you have a list of donations you’re interested in? Other than books & DVDs?Thank you for thinking of us for your donations. The Friends of the Library accept donations on our behalf. You can find a list of items they accept on our website ... Here is an excerpt from that page ... I hope that helps! If you have any questions regarding the donation process, you can reach the Friends at 949-759-9667. Thank you. I would like to come by and get my passport renewed. I have my California real ID birth certificate and a previous passport, but it is older than 15 years so I can't use the mail service. Can I make an appointment … I am happy to assist you in making an appointment. We are here Monday through Thursday from 10 a.m. until 3 p.m. Our next available appointment is Thursday March 20, 2025, at 10:00 a.m. Beyond that there are several appointments available March 25, 2025, and beyond. Is there a day and time you prefer? You can reply to me or make an appointment online using this link ... You will need to bring the following to your appointment ... Thank you for contacting us and we look forward to assisting you with the application process. 13 13 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS MARCH 2025 Comment #Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 8 03/07/2025 Email Rebecca Lightfoot Library Services Manager 03/10/2025 9 03/09/2025 Email Rebecca Lightfoot Library Services Manager 03/10/2025 10 03/12/2025 Email Rebecca Lightfoot Library Services Manager 03/12/2025 11 03/12/2025 Email Annika Helmuth Branch & Youth Services Coordinator 03/12/2025 12 03/13/2025 Email Rebecca Lightfoot Library Services Manager 03/13/2025 13 03/17/2025 Email Rebecca Lightfoot Library Services Manager 03/18/2025 My name is ... I am a 17 year old filmmaker based in Santa Ana. I am a senior at Orange County School of the Arts. I specialize in Film & Television, and for my senior thesis film I am making a 10 minute coming of age film that needs a library to film at. I humbly ask to see if that is possible to come true at your Newport Beach Central Library location. We were hoping to shoot March 23rd. If this date works for you please let me know. If you have any questions or concerns feel free to ask! I hope we can work something out! Thank you! Thank you for reaching out. Could you elaborate on what would be involved with your filming? We need to ensure that no other patrons would be impacted. Thank you. I am reaching out with curiosity regarding any potential job openings at the library. I [have] several years of experience in Talent Acquisition for the Arts & Entertainment industry, but am looking to pivot out and am interested in learning more about opportunities at this library. Please let me know if there is a particular person that I can reach out to regarding potential part-time and full-time help, as I know this platform is not meant for job applications. Thank you and looking forward to hearing back from you soon! Thank you for your interest in working for the library! All our job openings are posted on the City’s website here ... You can also fill out a job interest card on the City’s website to be notified by email whenever a new job in the library is posted ... I hope that helps! Please let me know if you have any other questions. Thank you. I would like to know how to volunteer in the library.Thank you for your interest in volunteering at the Newport Beach Public Library. We offer a variety of volunteer positions for students in seventh through twelfth grade. To apply, please compete the online application. A link to the online application is available at ... For information about other Newport Beach Public Library volunteer opportunities, please visit our website ... If you have any further questions, I welcome you to email me directly. My name is … and I was wondering if you have any job positions available, particularly in the children's library? Please let me know. Thank you so much. Thank you for your interest in working for the library! All our job openings are posted on the City’s website here ... You can also fill out a job interest card on the City’s website to be notified by email whenever a new job in the library is posted ... I hope that helps! Please let me know if you have any other questions. Thank you. I have some old books I don’t use anymore. Does the library take donations? If not, where could I donate these books? Thank you. Thank you for thinking of us for your donations. The Friends of the Library accept donations on our behalf. You can find a list of items they accept on our website ... I hope that helps! If you have any questions regarding the donation process, you can reach the Friends at 949-759-9667. Thank you. I would like to pass on some sad news, and I know there are people there who would want to know. [A person] worked in the literacy program for several years, and was really devoted to helping people. Well, he died on March 8th, suddenly and unexpectedly. I am a hot mess, and not ok, so would appreciate any prayers from anyone. We moved to Alaska, which is why he stopped doing the program, but he really loved helping people there. Thank you for your time. I’m so sorry for your loss. Please accept our deepest condolences on behalf of Project Adult Literacy and the Newport Beach Public Library as a whole. [He] will be deeply missed. Take care. 14 14 LIBRARY EXPENDITURES FY 2024‐25 (April 3, 2025) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET MONTHLY EXPENDED YTD 2024‐25 EXPENDED AVAILABLE BUDGET YTD 2024‐25 % EXPENDED YTD 2023‐24 EXPENDED I SALARY & BENEFITS SALARY FULL‐TIME REGULAR 3,346,020 3,346,020 253,819 2,269,569 1,076,451 67.8%685,514 SALARY PART‐TIME 1,419,780 1,424,882 40,642 663,134 761,748 46.5%201,635 BENEFITS 2,305,496 2,459,924 195,121 1,683,748 776,175 68.4%534,809 SALARY & BENEFITS TOTAL 7,071,297 7,230,826 489,582 4,616,452 2,614,375 63.8%1,421,958 II MAINT & OPERATION PROFESSIONAL SERVICE*215,453 247,711 80,108 208,889 38,822 84.3%36,656 UTILITIES 383,009 383,009 44,262 261,281 121,728 68.2%132,347 PROGRAMMING 2,000 2,500 251 1,658 842 66.3%1,656 SUPPLIES**82,800 81,300 9,785 69,580 11,720 85.6%21,426 LIBRARY MATERIALS 669,740 690,424 24,144 652,280 38,144 94.5%298,500 FACILITIES MAINTENANCE 248,450 270,681 15,989 166,832 103,849 61.6%42,768 TRAINING AND TRAVEL 10,681 10,681 651 3,645 7,036 34.1%47 GENERAL OPERATING EXPENSES***24,202 33,476 3,427 31,633 1,843 94.5%3,991 PERIPHERALS & SOFTWARE 5,000 4,500 1,156 1,306 3,194 29.0%‐ INTERNAL SERVICE FUNDS 1,849,173 1,704,825 284,137 1,420,687 284,137 83.3%423,349 OFFICE EQUIPMENT 2,000 2,000 ‐64 1,936 3.2%‐ MAINT & OPERATION TOTAL 3,492,508 3,431,106 463,910 2,817,856 613,250 82.1%960,739 LIBRARY BUDGET TOTAL 10,563,804 10,661,932 953,492 7,434,308 3,227,625 69.7%2,382,697 *PROFESSIONAL SERVICES ‐ INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 15 15 FY 2024-25 (April 7, 2025) DATE FUNDED AMOUNT PURPOSE AMT EXPENDED YTD NOTES JULY 2024 WISH LIST 150,000 NEW MATERIALS 90,048 IN PROGRESS 50,000 PROGRAMMING 7,435 IN PROGRESS TOTAL 200,000 97,483 DATE FUNDED AMOUNT PURPOSE AMT EXPENDED YTD NOTES JULY 2024 WISH LIST 21,500 LIBRARY MATERIALS 3,892 IN PROGRESS 6,000 FURNITURE 6,206 SPENDING IS COMPLETE 15,000 HARDWARE MONITOR/PRINTER 7,987 IN PROGRESS TOTAL 42,500 18,086 FRIENDS FOUNDATION 16 16 Previous Agenda Date Scheduled Agenda Date Ongoing Ongoing Apr 15, 2024 Apr 21, 2025 Apr 15, 2024 Apr 21, 2025 May 20, 2024 Apr 21, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 Jul 15, 2024 Jun 16, 2025 Jun 17, 2024 Jun 16, 2025 Jul 15, 2024 Jul 21, 2025 Jul 15, 2024 Jul 21, 2025 Aug 19, 2024 Aug 18, 2025 Aug 19, 2024 Aug 18, 2025 Sep 16, 2024 Sep 15, 2025 Oct 21, 2024 Oct 20, 2025 Oct 21, 2024 Oct 20, 2025 Nov 18, 2024 Nov 17, 2025 Jan 21, 2025 Jan 20, 2026 Feb 24, 2025 Feb 17, 2026 Feb 24, 2025 Feb 17, 2026 Mar 17, 2025 Mar 16, 2026 LAST REVIEWED Jun 19, 2023 NBPL 4 Children in the Library Policy Jun 16, 2025 Aug 21, 2023 NBPL 14 The Friends Meeting Room Aug 18, 2025 Dec 11, 2023 NBPL 10 Laptop Borrowing Policy Dec 15, 2025 Mar 18, 2024 NBPL 3 Library Gift and Donor Policy Mar 16, 2026 Jun 17, 2024 NBPL 2 Collection Development Policy Jun 15, 2026 Jul 15, 2024 CC I-1 Library Services Policy (Council Policy I -1)Jul 20, 2026 Sep 16, 2024 NBPL 9 Expressive Use Areas Sep 21, 2026 Nov 18, 2024 NBPL 1 Library Use Policy Nov 16, 2026 Nov 18, 2024 NBPL 6 Media Lab Use Policy Nov 16, 2026 Nov 18, 2024 NBPL 7 Sound Lab Use Policy Nov 16, 2026 Jan 21, 2025 NBPL 12 Circulation Policy Jan 19, 2027 Jan 21, 2025 NBPL 5 Internet Use Policy Jan 19, 2027 Jan 21, 2025 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 19, 2027 Feb 24, 2025 NBPL 8 Display and Distribution of Materials Policy Feb 16, 2027 Mar 17, 2025 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Mar 15, 2027 BOARD OF LIBRARY TRUSTEES MONITORING LIST Policy Review (See List Below) Branch Update - Mariners Review Holidays / Meeting Schedule Performance Review of Library Services Director (Closed Session) Annual Budget - Preliminary Review Information Technology Update Marketing Update & Social Networking Update Media Lab Update Proposed Library Closures for Winter Holidays AGENDA ITEM POLICY REVIEW Adult and Reference Services Update Branch Update - Balboa Literacy Program Update Youth Services Update Election of Board of Library Trustees Officers/Trustee Liaisons Arts & Cultural Update Financial Report Comparison of Beginning Budget to End of the Year Amended Budget Newport Beach Public Library eBranch, Database and Downloadable Services Review Annual Budget - Approval Library Material Selection Branch Update - Corona del Mar 17 17 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT April 21, 2025 Agenda Item No. 5 ABSTRACT: The goal of the Newport Beach Public Library is to provide a balanced, well-rounded collection on a wide variety of topics of interest to our community, regardless of the medium. To achieve this goal, staff use an assortment of different collection development tools, including Newport Beach Public Library Policy NBPL 2, Collection Development Policy to help guide purchasing decisions. DISCUSSION: Patrons drive the Library’s selection process. Selectors look at circulation statistics to determine which subject matters are the most popular to ensure the Library is up to date on the highest demand titles while still maintaining items in various subject matters, ensuring a broad collection with something for everyone. Patrons make recommendations for purchase through the website and in person, and the selectors evaluate and add these items on a weekly basis. Selectors also rely upon professional reviews, publicity and advertising, current events, curriculum needs, and literary prizes to assist in selecting items for the collection. In accordance with Library Policy NBPL 2, Collection Development Policy, patrons have the right to request an evaluation of library resources by completing Attachment I of the policy. Library staff will evaluate the material in question and a recommendation will be provided by the Library Services Director in writing to the patron. Any unresolved concerns shall be referred to the Board of Library Trustees for final decision. Collection HQ: The Library implemented Collection HQ in March 2019. Collection HQ is a powerful tool that provides rich data to help libraries better allocate funds. Collection HQ also makes suggestions for purchase based on lending patterns and comparing the collection to similar sized libraries. Collection HQ allows selectors to see which areas of the collection are “understocked”, meaning selectors should concentrate on buying more items for those collections. Collection HQ recommends that less than 10% of a library’s collection be in “collection check”, meaning it has not circulated in more than four years. Newport Beach is well below that 10% mark. As of March 2025, the Library has 2.92% in collection check, down from 6.29% in January 2025. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Library Materials Selection 18 18 Library Materials Selection April 21, 2025 Page 2 “Dead” items are items that have not circulated in over a year. For some collections this is a very short timeframe in which to judge titles. Selectors are evaluating these titles regularly to determine their useful lifespan. “Dead on Arrival” refers to the number of times an item circulates the first year after it is added to the collection. It is considered “dead on arrival” if it has circulated only once or not at all. The Newport Beach Public Library has around 10% of “dead on arrival” items as of September 2024. Selectors are diligently working to ensure that items being purchased are relevant to our community and are being used and enjoyed. “Grubby” items have circulated more than 40 times. Collection HQ recommends replacing these heavily used items with newer and more current items. Selectors evaluate each grubby item to determine if they need to be replaced due to condition. The percentage remains largely unchanged from December 2024, slightly under 30%. Many of our heavily circulated items continue to be in good condition thanks to careful handling by our patrons so we are fortunate that we can keep these items on the shelf longer than anticipated. 19 19 Library Materials Selection April 21, 2025 Page 3 The following slide, provided by Collection HQ, shows how Newport Beach compares to peer libraries in Southern California as well as across the country (peer libraries are of a similar population). NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 20 20 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT April 21, 2025 Agenda Item No. 6 OVERVIEW: The Newport Beach Public Library’s Media Lab opened to the public in November 2013 as part of the City Hall project and library expansion. The Media Lab equipment and software provide professional-grade services to meet the needs of the community. Staff continually look for ways to improve the patrons’ experience by recommending new software and hardware and offering classes. Media Lab The Media Lab, which is comprised of computer workstations and the Sound Lab, provides specialized software and equipment. The age range of the primary users is 15-35 years old. The Media Lab introduces a segment of the population to public libraries that are generally less inclined to rely on library services. The use of the Media Lab resources is free, thanks to generous funding from the Newport Beach Public Library Foundation. The Media Lab offers equipment and computer software designed to make digital copies of VHS and audio cassettes, vinyl, photos, slides, film (stills only), and negatives. The photo scanner that is used by patrons looking to archive materials like photos and slides is so popular that we are adding another scanner to the Lab to meet the needs of our produc�ve patrons. Patrons have access to specialized software such as the complete Adobe Creative Cloud – which includes Premiere Pro, Photoshop, Illustrator, After Effects, InDesign, Lightroom, Audition, and Dreamweaver – as well as Pro Tools, GarageBand, Final Cut Pro, iMovie, iPhoto, Adobe Contribute, and AutoCAD. Children’s staff are planning to offer another popular Coding for Kids program in April. Project Adult Literacy regularly uses the room to offer training and orientation for their volunteers on their America Learns software. Both programs are usually at capacity and offer a unique opportunity to expose new patrons to our Media Lab. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Media Lab Update 21 21 Media Lab Update April 21, 2025 Page 2 Sound Lab The Sound Lab at the Newport Beach Public Library is usually booked up to two weeks in advance with patrons recording music, podcasts, conducting voice-over work, learning music, editing, and sharing projects. We are hoping to add specialized podcast and video equipment to the Sound Lab, thanks again to the generosity of the Foundation. Tech Toys The Tech Toys collection of circulating equipment launched in May 2016 and continues to circulate well. The Library recently added a GoPro 13 as well as two Nintendo Switch gaming consoles, preloaded with popular games. Both new Tech Toys have been very popular with our patrons. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 22 22 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT April 21, 2025 Agenda Item No. 7 MELISSA HARTSON, LIBRARY SERVICES DIRECTOR Kit Coffee In 2013, as part of the Newport Beach Civic Center project, the Central Library was expanded to include a small retail concession space. When the last tenant vacated the concession space in 2023, it was advertised for lease, and the City of Newport Beach collected proposals from interested food-service operators. After evaluating the proposals, Kit Coffee, a locally owned coffee and tea house, was determined to meet the needs of the site for operation of the concession space in the Central Library for an initial term of 5 years. Kit Coffee, which has existing locations in Newport Beach and Irvine, will have a focused food menu that includes avocado toasts, sandwiches, and several salads. The menu may change seasonally and based on customer feedback. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Report of February Library Activities – April 21, 2025 Meeting 23 23 Report of March Library Activities April 21, 2025 Page 2 WHEELHOUSE LIST FOR LIBRARY TRUSTEES • Library Live: Viet Thanh Nguyen Thursday, April 24, 7 p.m. Friends Room, Central Library • Spotlight on Science: Understanding the Risks of Earthquakes with Dr. Lucy Jones Wednesday, April 30, 7 p.m. Friends Room, Central Library • PAL Volunteer Appreciation Luncheon Saturday, April 26, 11 a.m. Friends Room, Central Library • Board of Library Trustees Meeting Monday, May 19, 5 p.m. City Council Chambers, Civic Center • Medicine in Our Backyard: Managing Memory Loss Monday, April 28, 7 p.m. Friends Room, Central Library REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER Literacy We officially welcomed 22 new learners into Project Adult Literacy (PAL). Learners met with Literacy Coordinator Christina Smith where they discussed their goals and signed up for classes. The next step is to be matched with a tutor, which will be completed in April. Literacy Coordinator Smith held final eight-week check ins with new learner/tutor matches, and every match is going well. PAL had 12 learners participate in this year’s Writer to Writer to Writer Challenge. PAL staff prepped for the upcoming Volunteer Appreciation Celebration taking place in the Friends Room on Saturday, April 26. Programming In March, the Library offered the popular Storytellers 3-part series once again. There will be one more series offered in May before the program season ends. The bi-weekly Writers Group also continued with regular participants as well as newcomers each week. Genealogy Uncovered workshop discussed the topic of cemeteries and how distinct types; military, rural, church can hold critical information. March’s Sunday Musicale featured Astral Mixtape, an LA-based alternative classical ensemble mixing classical violins, cello, and piano with a synthesizer and other electronics combining R&B, jazz, and rock with classical music. Our community enjoyed something different from our usual acoustic performances, and the ensemble received a standing ovation to which they obliged with an encore. 24 24 Report of March Library Activities April 21, 2025 Page 3 ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branch Activities Mariners Branch (Mariners) hosted a variety of engaging events including a St. Paddy’s take-home craft. Additionally, the Seed Library received a full spring refresh, which led to a notable increase in engagement, with new patrons asking questions and raising awareness about the Library’s offerings. Balboa Branch hosted a Superhero Party that let kids embrace their inner heroes with comic book-style crafts and activities. Additionally, BARK: Read to a Dog returned to the branch in March and continues to be a popular program for younger students and their families. At Corona del Mar Branch (CdM), a special I Spy event was a hit and 1,046 children and caregivers enjoyed educational toys in the children’s room. CdM staff also proctored 16 tests. Youth Services In March, a variety of fun and educational events took place at the Central Library. BARK: Read to a Dog had several returning attendees; Makerspace invited participants to create colorful art; and Crafternoon saw 68 attendees making state-themed crafts like redwood trees and sea lions. STEAM Lab also engaged several returning participants who enjoyed testing paper airplanes and learning about drag through experiments. Monthly book club participants discussed A Rover’s Story and completed a fun letter-writing activity. At the end of the month, the Environmental Nature Center brought animals and interactive learning to 56 participants, who got hands-on with creatures like a toad and a snake. Each event was well attended, offering a mix of creativity, learning, and fun for the community. Special Programs On Sunday, March 2, a special event with illustrator Christina Forshay had a nice turnout. Christina led the group in a read-along of A Morning with Grandpa followed by a movement activity where participants were able to try out the different yoga poses and tai chi depicted in the book. Several new families attended, and one family came especially to "meet an illustrator" and were very excited to ask Christina about her career. Class Visits On Tuesday, March 4, Harbor Day’s first grade classes visited CdM and Fire Station 5. Students were excited to visit both locations and meet staff as they are learning about community helpers. Later in the month, 33 preschool students along with their four chaperons visited the Central Library for a field trip. The students received a behind-the-scenes look at the circulation workroom, a full tour of the children’s room, and concluded with a storytime in the Stahr Storytime Room. Outreach Staff participated in the 41st annual Spirit Run, a community fundraiser for local schools and charities promoting youth fitness. The Library gave out prizes, including 70 cooling sport towels to race participants, and engaged with attendees about upcoming events while issuing library cards and answering questions. On Thursday, March 27, Branch and Youth Services Coordinator Annika Helmuth attended the 9th Annual Battle of the Books (BOB) at the Oasis Senior Center, where students from six Newport-Mesa Unified School District Schools (Andersen, Eastbluff, Mariners, Newport Coast, Newport El and Sonora), plus Our Lady Queen of Angels, participated in an energetic and action-packed competition. Offered as an 25 25 Report of March Library Activities April 21, 2025 Page 4 extracurricular program, participating students attend regular book club meetings throughout the school year and discuss selected books, which include a mix of popular and classic literature. During the competition, students compete using a series of supplied questions that test students on their knowledge and comprehension of the books at their grade level. The Library is working closely with BOB coordinators to ensure BOB titles are available for students to check out. Personnel The children’s librarians participated in CollectionHQ training late in the month. A CollectionHQ representative detailed several tools useful in collection maintenance that will assist staff in managing their collections more efficiently and effectively. CdM Library Clerk Daisy Hernandez participated in the City-sponsored training Transformative Customer Service & Emotional Intelligence. At Mariners, a part- time Library Page resigned. ANDREW KACHATURIAN, ADULT SERVICES COORDINATOR Teen Services There were twelve members of the Young Adult Advisory Council on Wednesday, March 12. The teens discussed what they are currently watching and reading, which included an interesting mix of newer materials such as the book Onyx Storm and the TV show Arcane, and older materials such as the DaVinci Code and the Foundation series by Isaac Asimov. Fantasy and Science Fiction remain popular. In addition to their regular monthly discussions, they provided input on the Teen Summer Reading Program, library databases in relation to their homework, and future meeting structures. Staffing Three new Library Pages started in March: Taylor Fallon, Elyssa Coon, and Princess Umayam. We are currently recruiting for one part-time Library Assistant for Mariners Branch, one vacant part-time Library Clerk position, and two Library Page positions. Facilities Public Works continues to plan for upcoming projects. They anticipate the elevator modernization project to begin in early April at the Central Library, starting with the staff elevator near the circulation workroom. Patrons will be able to continue to make use of the main public elevator and library staff are prepared to keep any resulting disturbances to a minimum throughout the project. HVAC vendor RAM Air repaired a heat pump that failed in March and has been providing regular maintenance throughout both the Central Library and Mariners Branch. 26 26 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2024 2024 2024 2024 2024 2024 2025 2025 2025 2025 2025 2025 Tracked by #searches A to Z Databases 684 644 411 436 972 419 1396 3207 547 8716 Alexander Street 730 168 478 664 93 296 79 1591 *4099 Ancestry 588 514 290 249 201 453 331 158 180 2964 AskART 14 18 15 12 11 8 13 12 7 110 Brainfuse JobNow/VetNow 158 79 15 55 13 10 29 6 27 392 Britannica School Edition 1 119 1979 50 57 8 174 95 56 2539 Exploring Race in Society 2 5 29 32 30 4 12 23 21 158 Gale Archives Unbound 23 2 154 312 33 11 6 44 29 614 Gale Directory Library 16 36 78 75 16 8 9 16 43 297 Gale in Context: Biography 14 5 316 286 56 71 100 240 74 1162 Gale in Context: Elementary 3 3 63 2 2 8 2 1 2 86 Gale in Context: Environmental 0 0 20 74 12 2 2 0 39 149 Gale in Context: Opposing View 1 2 343 233 765 40 73 4 17 1478 Gale Interactive: Science 0 0 0 0 0 0 0 0 0 0 Gale Literature Resource Center 20 18 50 89 64 67 7 70 566 951 Gale eBooks 19 29 51 154 186 18 81 235 117 890 HeritageQuest 150 50 121 55 114 58 64 20 136 768 Legal Information Ref Center 103 86 68 44 39 12 49 110 136 647 National Geographic 14 26 60 143 60 42 56 32 20 453 National Geographic Kids 8 13 30 150 35 43 38 16 20 353 NewsBank 770 1638 1939 1159 1092 1137 1988 1104 1282 12109 NoveList Plus 81 23 64 31 45 30 54 90 104 522 NoveList K-8 Plus 41 6 22 26 22 41 17 4 56 235 ProQuest 3058 3526 4107 4074 4783 19420 4186 3984 15210 62348 Proquest eLibrary 4 34 39 18 8 10 9 4 11 137 Reference Solutions Business 325 359 366 211 274 294 483 352 254 2918 Reference Solutions Residential 33 9 17 5 37 15 22 6 15 159 SIRS Discoverer 2 16 120 283 410 180 292 91 3747 5141 SIRS Issues Researcher 856 740 1317 1884 549 1646 665 653 1761 10071 World Book Online 34 19 187 90 99 29 39 39 8 544 Tracked by #page views Artist Works 3 4 2 1 5 1 7 2 1 26 Consumer Reports 2442 2585 1928 2089 2527 2319 1894 1897 2446 20127 CultureGrams 23 48 183 12 108 78 31 38 3 524 Morningstar 5545 4471 3207 9879 5902 7052 3816 4098 1464 45434 RealQuest 57 29 12 32 38 59 90 255 6 578 Tumblebooks 3 126 7 10 5 38 30 14 19 252 Value Line 12179 10816 12942 14370 11729 13208 9544 8713 8124 101625 Tracked by courses LinkedIn Learning 291 257 332 405 312 252 240 323 385 2797 Tracked by books logged Beanstack 9161 3189 3875 3256 2728 1731 2713 1772 2524 30949 Tracked by Hours Used ABC Mouse 45.00 46.23 42.58 12.72 16.93 7.75 7.25 4.83 17.68 200.97 Beanstack 5385 445 280 265 144 163 163 140 155 7140 Rosetta Stone 58.01 53.38 63.06 25.70 7.23 27.50 32.97 29.67 24.77 322.29 Notes: * Data unavailable at this time. Will add when received. Database FY Comparisons YTD 24/25 Proquest Articles Retrieved 2024-2025 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 1279 1530 1636 1740 1907 4548 1849 1901 4550 2327 Newspapers--Current 1285 1161 1426 1277 1671 1266 1170 1426 1298 1331 Newspapers--Historical 3576 2019 1982 2675 2151 1601 2099 1972 3088 2351Magazines17 56 44 82 18 13 27 36 49 38 27 27 NB P L W e b s i t e U s a g e 2 0 2 4 - 2 0 2 5 Me t r i c Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l To t a l U s e r s 31 1 7 5 32 3 4 1 28 1 2 3 25 8 9 1 24 6 3 1 24 0 9 2 29 9 7 2 27 7 1 7 26 3 8 4 27 8 1 4 25 0 3 2 6 Ne w U s e r s 23 8 9 0 24 7 4 7 20 1 7 4 17 3 8 8 16 0 9 9 14 8 0 4 18 7 6 4 16 9 0 1 14 3 9 3 18 5 7 3 16 7 1 6 0 Se s s i o n s 49 4 2 6 50 6 1 6 47 0 0 8 44 4 7 0 40 5 1 9 39 3 2 9 49 7 4 9 45 8 6 2 45 3 4 1 45 8 1 3 41 2 3 2 0 Pa g e v i e w s 10 6 2 5 4 11 1 5 0 3 10 6 1 6 3 10 5 7 4 2 92 6 7 8 98 1 9 6 11 4 5 6 3 10 5 0 3 7 10 5 7 5 1 10 5 0 9 9 94 5 8 8 7 Se s s i o n s P e r U s e r 2 2 2 2 2 2 2 2 2 2 -- Pa g e s P e r S e s s i o n 2 2 2 2 2 3 2 2 2 2 -- Av g . S e s s i o n D u r . ( m i n ) 5 6 6 6 6 8 7 7 8 7 -- Bo u n c e R a t e ( % ) 60 62 59 56 61 61 61 61 62 60 -- To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l D a t a T r a n s f e r r e d ( G B ) 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 15 2 12 5 15 5 14 7 13 2 18 6 13 3 13 7 20 2 15 2 13 6 8 Cd M 19 0 13 1 16 0 24 5 13 2 18 1 25 6 33 9 24 8 20 9 18 8 1 Ma r i n e r s 20 0 0 16 4 0 19 0 0 18 7 0 15 7 0 17 8 0 17 3 0 15 4 0 17 4 0 17 5 2 15 7 7 0 Ce n t r a l 12 5 5 0 13 0 5 0 12 6 0 0 13 1 8 0 10 8 6 0 11 3 4 0 11 9 4 0 12 9 3 0 14 0 5 0 12 5 0 0 11 2 5 0 0 To t a l 14 8 9 2 14 9 4 6 14 8 1 5 15 4 4 2 12 6 9 4 13 4 8 6 14 0 5 8 14 9 4 6 16 2 4 0 14 6 1 3 13 1 5 1 9 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l U n i q u e P a t r o n s 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 38 5 32 3 28 0 29 2 26 2 33 0 27 2 27 3 35 5 30 8 27 7 2 Cd M 40 6 30 8 32 0 40 3 27 9 32 1 39 8 41 8 42 2 36 4 32 7 5 Ma r i n e r s 13 4 3 12 8 6 14 2 0 14 6 4 13 3 3 14 0 4 14 0 6 14 2 4 15 5 8 14 0 4 12 6 3 8 Ce n t r a l 86 2 4 89 1 3 93 1 4 99 2 0 85 3 9 90 9 1 98 9 6 10 3 2 5 11 4 3 7 95 6 2 86 0 5 9 To t a l 10 7 5 8 10 8 3 0 11 3 3 4 12 0 7 9 10 4 1 3 11 1 4 6 11 9 7 2 12 4 4 0 13 7 7 2 11 6 3 8 10 4 7 4 4 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e N u m b e r o f P a t r o n s P e r D a y 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 36 28 25 26 24 24 26 27 32 28 24 8 Cd M 24 20 20 26 19 22 27 30 26 24 21 4 Ma r i n e r s 11 0 10 2 12 4 13 8 10 7 10 8 11 0 10 6 12 1 11 4 10 2 6 Ce n t r a l 66 5 62 8 67 3 69 2 54 9 59 0 61 1 68 4 72 8 64 7 58 2 0 To t a l 83 5 77 8 84 2 88 2 69 9 74 4 77 4 84 7 90 7 81 2 73 0 8 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e U s a g e P e r P a t r o n ( M B ) 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 40 4 39 7 56 6 51 4 51 6 57 6 50 0 51 4 58 3 50 8 45 6 9 Cd M 47 9 43 6 51 3 62 3 48 3 57 7 65 8 83 0 60 2 57 8 52 0 0 Ma r i n e r s 15 2 0 13 0 0 13 7 0 13 1 0 12 0 0 13 0 0 12 6 0 11 1 0 11 4 0 12 7 9 11 5 1 0 Ce n t r a l 14 9 0 15 0 0 13 8 0 13 6 0 13 0 0 12 8 0 12 4 0 12 8 0 12 6 0 13 4 3 12 0 9 0 To t a l 38 9 3 36 3 2 38 2 9 38 0 7 34 9 9 37 3 3 36 5 7 37 3 4 35 8 5 37 0 8 33 3 6 9 28 28 MAR 25 YTD 24/25 YTD 23/24 BALBOA 2,702 23,558 20,882 CdM 3,777 32,862 33,365 MARINERS 23,185 186,540 191,298 CENTRAL 49,332 435,447 471,832 eBooks 8,641 72,978 70,800 eMagazines 7,373 52,140 42,718 eAudiobooks 8,065 68,359 58,203 Streaming Films 3,770 31,811 21,789 TOTAL 106,845 903,695 910,887 APR 24 100,244 MAY 24 98,839 JUN 24 103,516 JUL 24 107,857 AUG 24 103,800 SEP 24 100,426 OCT 24 101,444 NOV 24 97,545 DEC 24 93,571 JAN 25 99,093 FEB 25 93,114 MAR 25 106,845 TOTAL 1,206,294 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - MARCH 2025 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 90,000 95,000 100,000 105,000 110,000 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 FEB 25 MAR 25 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,526 1,043,629 1,195,151 1,172,951 1,213,486 1,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 CIRCULATION 29 29 MAR 25 YTD 24/25 YTD 23/24 BALBOA 443 3,479 3,415 CdM 852 6,414 5,159 MARINERS 1,886 17,771 18,105 CENTRAL 6,799 58,612 58,295 TOTAL 9,980 86,276 84,974 12 Month Comparison APR 24 9,704 MAY 24 9,602 JUN 24 11,485 JUL 24 11,228 AUG 24 10,703 SEP 24 9,943 OCT 24 10,276 NOV 24 8,252 DEC 24 7,381 JAN 25 9,625 FEB 25 8,888 MAR 25 9,980 TOTAL 117,067 NEWPORT BEACH PUBLIC LIBRARY - MARCH 2025 REFERENCE BALBOA CdM MARINERS CENTRAL 7,000 8,000 9,000 10,000 11,000 12,000 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 FEB 25 MAR 25 168,496 162,510 157,149 156,521 163,392 131,445 78,088 105,958 108,242 115,765 70,000 90,000 110,000 130,000 150,000 170,000 190,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 REFERENCE 30 30 MAR 25 YTD 24/25 YTD 23/24 BALBOA 2,176 19,485 18,481 CdM 3,704 29,160 27,198 MARINERS 14,330 111,409 118,749 CENTRAL 41,088 335,730 325,260 TOTAL 61,298 495,784 489,688 12 Month Comparison APR 24 56,328 MAY 24 52,357 JUN 24 55,294 JUL 24 58,932 AUG 24 57,210 SEP 24 56,673 OCT 24 59,271 NOV 24 47,388 DEC 24 46,860 JAN 25 55,207 FEB 25 52,945 MAR 25 61,298 TOTAL 659,763 NEWPORT BEACH PUBLIC LIBRARY - MARCH 2025 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 45,000 50,000 55,000 60,000 65,000 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 FEB 25 MAR 25 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072 145,463 512,178 623,295 653,667 100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PATRONS SERVED IN LIBRARY 31 31 MAR 25 YTD 24/25 YTD 23/24 BALBOA 552 3,852 1,977 CdM 1,739 12,189 8,829 MARINERS 1,965 18,371 11,462 CENTRAL 6,967 65,550 54,390 TOTAL 11,223 99,962 76,658 12 Month Comparison APR 24 9,632 MAY 24 12,893 JUN 24 10,546 JUL 24 14,436 AUG 24 12,885 SEP 24 13,203 OCT 24 14,313 NOV 24 7,689 DEC 24 6,265 JAN 25 9,973 FEB 25 9,975 MAR 25 11,223 TOTAL 133,033 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - MARCH 2025 BALBOA CdM MARINERS CENTRAL 2,500 5,000 7,500 10,000 12,500 15,000 17,500 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 FEB 25 MAR 25 64,473 67,646 69,922 70,430 68,241 68,078 52,678 64,397 78,293 109,729 45,000 55,000 65,000 75,000 85,000 95,000 105,000 115,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PROGRAM ATTENDANCE 32 32 Jerold D Kappel, CEO Newport Beach Public Library Foundation Memo To: Library Trustees From: Jerold D Kappel, CEO Date: April 16, 2025 Re: Library Foundation Report 1. The April 2025 Board Meeting was held on Monday April 14. Melissa Hartson, Library Director, reviewed National Library Week events, the Balboa Branch closing and construction, and the elevator replacement in the Central Library. 2. Library Live committee added two new members: Elizabeth Manji and Elizabeth Hanauer. 3. The next Foundation Board meeting is scheduled for Monday, May 11, 2025. 4. The Development Committee reviewed the planning for the June 18 Summer Solstice Celebration event. The Summer Solstice event was inaugurated in June 2022 to celebrate new members of the Foundation that joined during the pandemic closing and to attract new members to the Foundation. Invited to the event are new members that joined in FY2025 (beginning July 1), the Library Leadership Circle donors ($1,000 plus), the Foundation Board, the Library Trustees, City Council members, and City officials. a. The event includes a reception and a speaker. This year we have Michael Hiltzik, LA Times Pulitzer Prize-winning journalist and author of the recently published history Golden State: The Making of California. b. The event will also honor the Foundation’s immediate past chair, and a former Trustee of the Library, Karen Scott Clark. 33 33 2 c.Because the courtyard will be under construction and the Friends Room will have limited occupancy, the Summer Solstice Celebration will be held in the Civic Center Community Room and adjoining lawn. 5.Project Adult Literacy: The Library will present its grant request to the Foundation at the Literacy Committee meeting on April 22. The request will then be presented to the Foundation Board at its May Meeting; upon approval it will be incorporated into the FY2026 budget. The grant funding will be remitted to the Library in early July. 6. Programming a. The final Witte Lecture Series for 2025 will be with M. Chris Fabricant, author of Junk Science, on April 18 and 19. The Witte Lectures have been sold out all season. b. The final Library Live lecture by Viet Thanh Nguyen, author of The Sympathizer, on April 24 is sold out. All Library Live lectures this season have been to capacity Friends Room attendance. c.The final free Medicine in Our Backyard lectures are on April 28 and May 19. The April lecture is on Managing Memory Loss, and the May lecture on Melanoma. i.Due to the Courtyard construction, the May lecture will be in the Community Room. d.The six Spring free Finance Literacy Workshops focus on estate planning. The final workshops are on April 21 and April 28. The workshops began a month earlier this year in order to avoid the courtyard construction Friends Room limitations. i.Reminder that the Foundation funds a program called FreeWill for which anyone can make a totally free will or simple estate plan. The program is available for any library patron on the Foundation website under the Ways to Give/Estate Planning tab. It is not required to leave a legacy to the Foundation by using this free service. This is one way the Foundation can support financial literacy for all Library patrons. e. The final free Book Discussion Group is May 14 to discuss The Book of Goose: A Novel by Yiyun Li. Because the Book Discussion Group has about 40 participants, it will still be held in the Friends Room. f.The final free Spotlight on Science with Dr. Lucy Jones, the renowned seismologist, speaking about California’s seismic activity, will be on April 30. It will be the last major program in the Friends Room until the construction of the Hall and Courtyard is finished. 7.The Foundation will have a hybrid home/library work schedule during the Central Library closing because of the HVAC replacement and other renovations during the September closing. a.All Foundation programs, including the fall Library Leadership Reception, will be moved to the Community Room during September and October 2025. 34 34 3 8. The Foundation is still monitoring the funding impact of what the potential loss of IMLS funding in the Grants to States program will have on all of California libraries and the services that the State Library offers free of charge to all libraries across the state. a. All IMLS staff have been furloughed. The newly appointed IMLS interim director is attempting to claw back and/or rescind all IMLS grants that have already been granted, both to libraries and museums. b. Federal grants are primarily a reimbursement of funds already expended for a project once a grant is given. This means that many libraries and museums that receive grants, including statutory Grants to States, have already spent project funds with the expectation that the agency will reimburse those expenditures according to the grant agreement. 9. Beyond Books capital campaign has raised cash and future gifts of over $11,100,000 as of 4/16/2025. This includes interest on the account. 10. Witte Hall Grand Opening: There is a sub-committee working on the donor appreciation event which will be the Thursday of Grand Opening weekend. a. Public Works (Peter Tauscher), Recreation and Senior Services (Sean Levin), the Library (Rebecca Lightfoot), Kunga Wangmo and Jerold Kappel had the first meeting about the Grand Opening weekend. As planning progresses, the Foundation will seek corporate sponsors for that weekend. b. It is planned that the Foundation will publish a program book for the entire weekend that will include a full listing of Hall donors, programs and notes, and sponsor recognition. 11. The ribbon-cutting of Witte Hall is currently scheduled for December 9, 2025, prior to the final City Council meeting of 2025. The Grand Opening weekend is scheduled for March 20-22, 2026. There will be a special event for donors at the $25,000 and up level on Thursday, March 19, 2026. 12. Orange County Business Journal Giving Guide has been published. The Library Foundation has a two-page spread. One side has general information about the Foundation and the other side is an ad for the Beyond Books Campaign for Witte Hall. 13. Jerold Kappel, the CEO of the Foundation, gave an informative presentation on the Hall to the Board of Visit Newport Beach. The Newport Beach Film Festival stated that it cannot wait to have the Hall as a presentation site for its films, especially documentaries and short films. 35 35