HomeMy WebLinkAboutCity Arts Commission 08-14-2025 Meeting - Agenda PacketCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach Civic Center – Council Chambers
100 Civic Center Drive, Newport Beach, CA 92660
Thursday, August 14, 2025 – 5:00 PM
City Arts Commission Members:
Heather Ignatin, Chair
Vanessa Moore, Vice Chair
Melissa Kandel, Secretary
David Anastos, Commissioner
John Blom, Commissioner
Tiare Meegan, Commissioner
Laurel Tippett, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Rebecca Lightfoot, Library Services Manager
Camille Escareal-Garcia, Cultural Arts Assistant
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission
agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items
before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may
limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library
Services Department at ArtsCommission@newportbeachca.gov by Wednesday, August 13, 2025 at 5:00 p.m. to give the City Arts Commissioners
time to consider your comments. All emails will be made part of the record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at
this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner.
Please contact Rebecca Lightfoot, Library Services Manager, at least forty-eight (48) hours prior to the meeting to inform us of your particular
needs and to determine if accommodation is feasible at (949) 717-3801 or rlightfoot@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior
to the scheduled meeting.
Page 1
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PLEDGE OF ALLEGIANCE
IV.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of
the card is not required in order to address the City Arts Commission. If the optional sign-in card has
been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community participation.
Public comments are generally limited to three (3) minutes per person to allow everyone to speak.
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Written comments are encouraged as well. The City Arts Commission has the discretion to extend or
shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or
set them in the silent mode.
V.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes.
Before speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided
the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off
or set them in the silent mode.
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted
by one motion in the form listed below. City Arts Commissioners have received detailed staff reports
on each of the items recommending an action. There will be no separate discussion of these items
prior to the time the City Arts Commission votes on the motion unless members of the City Arts
Commission request specific items to be discussed and/or removed from the Consent Calendar for
separate action. Members of the public who wish to discuss a Consent Calendar item should come
forward to the lectern upon invitation by the Chair.
A.Approval of Minutes of July 10, 2025, City Arts Commission Meeting
1.Draft of 07/10/2025 Minutes
B.Consent Calendar Items
2.Financial Report
Review of financial information.
3.Cultural Arts Activities
Monthly review of cultural arts activities from the Library Administrative Office for upcoming
Library and City arts events and services.
VII.CURRENT BUSINESS
A.Items for Review and Possible Action
4.Annual Budget Overview
Staff will present an overall view of the Cultural Arts Division’s annual budget andanticipated spending based on trends from the previous two years for a receive and file.
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5.Marina Park Family Fun Night Holiday Ornament Design
Review and approve the Music and Live Entertainment Ad Hoc Subcommittee’s designidea for a holiday ornament and have it produced for the City of Newport Beach Family
Fun Night to be held in December 2025. The ornament will be given, one per household,at the Family Fun Night event.
6.Proposed Art Week August 9-15, 2026
The Music and Live Entertainment Ad Hoc Subcommittee is recommending the City Arts
Commission approve plans to host an Art Week from August 9-15, 2026.
B.Monthly Reports
Monthly reports will be provided by active ad hoc subcommittees.
7.Art in Public Places Ad Hoc Subcommittee
Commissioner Blom, Vice Chair Moore
8.Art Week Ad Hoc Subcommittee
Secretary Kandel, Chair Ignatin, Vice Chair Moore
9.Music and Live Entertainment Ad Hoc Subcommittee
Secretary Kandel, Chair Ignatin
10.Newport Beach Art Exhibition Ad Hoc Subcommittee
Commissioner Blom, Vice Chair Moore
11.Public Relations and Marketing Ad Hoc Subcommittee
Secretary Kandel, Commissioner Blom, Chair Ignatin
12.Sculpture Exhibition Ad Hoc Subcommittee
Secretary Kandel, Commissioner Blom, Chair Ignatin
13.Student Art Exhibition Ad Hoc Subcommittee
None
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14. Newport Beach Arts Foundation Liaison
Vice Chair Moore
15. Historical Resources Liaison
Commissioner Blom
VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject matter
jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before
speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda
items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn
cell phones off or set them in the silent mode.
X. ADJOURNMENT
4
CITY OF NEWPORT BEACH
CITY ARTS COMMISSION MINUTES
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, July 10, 2025 – Regular Meeting
City Arts Commission Members:
Melissa Kandel, Chair
John Blom, Vice Chair
Heather Ignatin, Secretary
David Anastos, Commissioner
Tiare Meegan, Commissioner
Vanessa Moore, Commissioner
Laurel Tippett, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Rebecca Lightfoot, Library Services Manager
Camille Escareal-Garcia, Cultural Arts Assistant
DRAFT
I.CALL MEETING TO ORDER
Chair Melissa Kandel called the City Arts Commission Regular Meeting to order at
5:00 P.M.
II.ROLL CALL
Commissioners Present:Chair Melissa Kandel Secretary Heather Ignatin
Commissioner David Anastos Commissioner Tiare Meegan Commissioner Vanessa Moore Commissioner Laurel Tippett
Commissioners Absent: Vice Chair John Blom (excused)
Staff Present: Rebecca Lightfoot, Library Services Manager Camille Escareal-Garcia, Cultural Arts Assistant
III.PLEDGE OF ALLEGIANCE
Chair Kandel led the Pledge of Allegiance.
IV.ELECTION OF OFFICERS
The City Arts Commission shall nominate and elect commissioners to serve as Chair, Vice
Chair, and Secretary for Fiscal Year 2025-26.
Chair Kandel nominated Secretary Ignatin for Chair.
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Page 2 Motion made by Chair Kandel, seconded by Commissioner Moore, to close nominations for Chair and carried 6-0-0-1 (with Vice Chair Blom absent)
Chair Ignatin nominated Commissioner Moore for Vice Chair. Motion made by Chair Ignatin, seconded by Commissioner Kandel, to close nominations for Vice Chair and carried 6-0-0-1 (with Vice Chair Blom absent) Chair Ignatin nominated Commissioner Kandel for Secretary. Motion made by Chair Ignatin, seconded by Vice Chair Moore, to close nominations for Secretary and carried 6-0-0-1 (with Commissioner Blom absent)
V. NOTICE TO THE PUBLIC - Waived VI. PUBLIC COMMENTS
None VII. CONSENT CALENDAR A. Approval of Minutes of June 12, 2025, City Arts Commission Meeting 1. Draft of 06/12/2025 Minutes Chair Ignatin requested edits, changes, or deletions of the minutes. There were none. B. Consent Calendar Items 2. Financial Report Review of financial information. 3. Cultural Arts Activities
Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services.
Chair Ignatin opened the item for Public Comment, and there were none. Motion made by Vice Chair Moore, seconded by Secretary Kandel, to approve the
minutes of the June 12, 2025, meeting and carried 6-0-0-1 (with Commissioner Blom absent) Library Services Director Hartson noted that the motion made was only for the minutes and not the balance of the Consent Calendar. Motion made by Vice Chair Moore, seconded by Secretary Kandel, to accept the balance of the Consent Calendar and carried 6-0-0-1 (with Commissioner Blom absent).
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Page 3 VIII. CURRENT BUSINESS A. Items for Review and Possible Action 4. 2025 Halloween Spooktacular Painting Event
Review, discuss, and approve the Music and Live Entertainment Ad Hoc
Subcommittee’s proposal to host a pumpkin painting booth at the City’s Halloween
“Spooktacular” event in October at Mariners Park.
Library Services Manager Lightfoot reported that the Commission hosted a booth at the Halloween Spooktacular at Mariners Park for the first time last year, where people could paint miniature pumpkins. She stated that staff is looking for approval of the Music and Live Entertainment Ad Hoc Subcommittee’s proposal to have a booth at this year’s event on October 25th. Secretary Kandel commended last year’s event, which was fun and well-attended.
In response to Secretary Kandel’s inquiries, Library Services Manager Lightfoot reported that the budget of $1,750 is higher than last year in anticipation of likely needing more supplies, including pumpkins. She confirmed that staff can reach out to their Recreation
and Senior Services peers to see if there is the ability to create a space for attendees to leave their pumpkins while they dry with corresponding signage. Chair Ignatin added that last year’s event was largely successful, and they went through 100 pumpkins in the first 11 minutes. She endorsed increasing the budget to double the number of pumpkins. She noted the booth was recognized at the City Council meeting. In response to Secretary Kandel’s inquiry, Library Services Manager Lightfoot confirmed staff saved last year’s banner. Chair Ignatin opened the item for Public Comment, and there were none. Motion made by Vice Chair Moore, seconded by Secretary Kandel, to approve the item as recommended and carried 6-0-0-1 (with Commissioner Blom absent)
5. Family Fun Night Holiday Ornament
Review, discuss, and approve the Music and Live Entertainment Ad Hoc
Subcommittee’s proposal to design and produce a holiday ornament for the City’s
Family Fun Night during the Christmas Boat Parade viewing in December at Marina
Park.
Library Services Manager Lightfoot reported that the City hosts an annual Family Fun Night at Marina Park during the Christmas Boat Parade. She added that the Music and Live Entertainment Ad Hoc Subcommittee recommends the Commission design and produce a holiday ornament to hand out at the event, adding that the ornament’s design would be brought to the Commission for final approval. In response to Vice Chair Moore’s inquiries, Chair Ignatin stated that the budget of $1,000 will cover at least 100 and possibly 150 ornaments, based on to-be-determined factors, such as the design and materials. She added that she supports the item because the
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Page 4 Family Fun Night is a highly attended family event, and an ornament would be a fantastic way to connect with the community. She added that participation would also allow the
Commission to partner with other departments across the City while continuing the trend of participating in family-friendly events. She noted the ornament would have a low cost, leading to a big impact, and it could become an annual tradition with residents starting collections. She reported that several hundred people attended last year’s Family Fun Night and added that the strategy would be to provide one ornament per family. In response to Commissioner Anastos’ inquiry, Secretary Kandel confirmed that the Commission would design the ornament. In response to Commissioner Anastos’ inquiry, Chair Ignatin stated that community design options could be considered.
In response to Commissioner Anastos’ inquiry, Library Services Manager Lightfoot reported that the information about the $1,000 budget is included in the staff report.
Chair Ignatin opened the item for Public Comment.
Jim Mosher, Newport Beach resident, stated it is unclear how an ornament will create awareness for the City’s cultural arts programs. He inquired if the ornament distribution booth would have literature about cultural arts events because residents will not display the ornaments year-round. He agreed with Commissioner Anastos’ call to engage the community to design the ornament. Chair Ignatin closed Public Comment. In response to Chair Ignatin’s inquiry, Library Services Manager Lightfoot agreed that ways the ornament will be used to promote cultural arts events can be worked out by the Subcommittee. She added that staff will do whatever is called upon them when a design
is finalized. In response to Commissioner Tippett’s inquiry, Vice Chair Moore stated the Commission
can move to send the subject back to the Subcommittee for further discussion, or it can create a new subcommittee focused on the ornament’s design.
In response to Library Services Director Hartson’s inquiry, Mr. Mosher reported that at City Council meetings, if there is a substitute motion, it is voted on ahead of the original motion, and the original motion is not voted upon unless the substitute motion fails. Commissioner Tippet called for clarification on whether they are looking to form a new Ad Hoc Subcommittee to approve the ornament’s design or if they are looking to send the whole matter back to the Music and Live Entertainment Subcommittee. Library Services Manager Lightfoot clarified that Vice Chair Moore’s suggestion was to move the matter into the Art in Public Places Subcommittee, but stated it may be cleaner to send the subject back to the Music and Live Entertainment Subcommittee because this
is where the idea originated. Commissioner Tippett stated her impression is the current discourse aims to send the
matter back to the Music and Live Entertainment Subcommittee for further discussion.
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Page 5
Secretary Kandel inquired if there could be language to approve the funding amount so
this component does not have to return to the Commission.
In response to Chair Ignatin’s inquiry, Secretary Kandel confirmed that she is proposing approval of the concept of an ornament with further details to come from the Subcommittee, including the possibility of public collaboration.
In response to Commissioner Tippett’s inquiries, Library Services Manager Lightfoot pointed out the portion of the staff report from which motion language is often derived and how that text would become the core of a motion to approve as recommended.
Motion made by Commissioner Tippet, seconded by Secretary Kandel, to approve the
Music and Live Entertainment Ad Hoc Subcommittee’s proposal to produce a holiday ornament for Newport Beach’s Family Fun Night during the Christmas Boat Parade at Marina Park with further details to come from the Subcommittee for CAC approval and
carried 6-0-0-1 (with Commissioner Blom absent)
B.Monthly Reports
Chair Igantin reported that new members will be appointed to these Subcommittees soonand requested the Commissioners email her any requests.
6.Art in Public Places Ad Hoc SubcommitteeVice Chair Moore, Commissioner Blom
Vice Chair Moore reported they reviewed three pieces of art and recommended the artist submit more pieces for review due to changes at the library.
7.Art Week Ad Hoc SubcommitteeChair Ignatin, Vice Chair Moore, Secretary Kandel
Vice Chair Moore reported that the Subcommittee identified August 9-15, 2026, as a
preferred window for Art Week.
8.Music and Live Entertainment Ad Hoc Subcommittee
Chair Ignatin, Secretary Kandel
Secretary Kandel reported that everything from their meeting has been covered in this
meeting.
In response to Chair Ignatin’s inquiry, Secretary Kandel confirmed that the Subcommittee’s discussions were reflected in Item Nos. 4-5 of the Agenda.
9.Newport Beach Art Exhibition Ad Hoc SubcommitteeVice Chair Moore, Commissioner Blom
Vice Chair Moore reported that 18 pieces of art were sold, netting $1,141 for the Newport Beach Arts Foundation, which is the most in recent memory. She added that the event received strong reviews and having the band led to people spending time together and
enjoying themselves. She reported collecting feedback to have the band play until 5:00
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City Arts Commission Meeting July 10, 2025
Page 6 p.m. in the future, doing the awards ceremony later in the day, and having better signage about the closing of the Artists’ Choice, along with keeping it open later if awards are
announced later. She added that the artists loved their water and snack bags. She commended staff for the snack bags and thanked them for their work on a great event. Secretary Kandel thanked staff and lauded the work of Vice Chair Moore. She agreed to the idea of having the Artists’ Choice close later. Chair Ignatin also commended staff and Vice Chair Moore for all of their efforts, adding it is one of the best Art Exhibitions the City has conducted. 10. Public Relations and Marketing Ad Hoc Subcommittee Chair Ignatin, Secretary Kandel, Commissioner Blom
Secretary Kandel reported meeting with representatives from the Pacific Symphony to discuss marketing, adding that there needs to be a follow-up arranged by staff for future
meetings with the Pacific Symphony’s marketing team. 11. Sculpture Exhibition Ad Hoc Subcommittee
Chair Ignatin, Secretary Kandel, Commissioner Blom No report given. 12. Student Art Exhibition Ad Hoc Subcommittee None Chair Ignatin reported that there are no updates as all Subcommittee members are no longer on the Commission. 13. Newport Beach Arts Foundation Liaison
Vice Chair Moore Vice Chair Moore reported that 62 artists and $2,500 in sponsorship are lined up for Art in
the Park and the Foundation is preparing a marketing campaign. She added that there will be a beer and wine bar using the same caterer as the Newport Beach Art Exhibition, and the Boy Scouts will assist at the event in exchange for a booth to sell popcorn.
Chair Ignatin added that she has fliers for the September 20th event. 14. Historical Resources Liaison Commissioner Blom Commissioner Blom was absent, so there was no report. IX. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION, OR REPORT (NON-DISCUSSION ITEM) None.
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Page 7 X. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jatiw Sharma reported he and other Newport Beach parents spend a lot of time taking
their children to perform at theatres in many other area municipalities, as those facilities
are priced at a level appealing to non-profits. He lamented how similar organizations in
Newport Beach cannot afford to put on shows there. He encouraged the Commission to
find a way for the City’s children to help showcase their talent, noting that next summer is
the United States’ semi quincentennial.
XI. ADJOURNMENT – 5:37 P.M. Chair Ignatin adjourned the meeting.
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As of August 1, 2025
ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES
Programming 60,500.00$
07/11 DJE Sound and Lighting 4,337.67 56,162.33 COTG Sound -07-21-2024 (Radio Rebels)
07/11 Rebel Music Entertainment 3,250.00 52,912.33 COTG Band - 07-21-2024 (Radio Rebels)
07/25 Mr. Rock N' Roll Inc.3,250.00 49,662.33 COTG Band - 08-11-2024 (Wilbury Super
Group)
07/25 DJE Sound and Lighting 4,337.67 45,324.66 COTG Sound - 08-11-2024 (Wilbury SuperGroup)
07/31 Paul's Flowers 258.60 45,066.06 2024 Art Exhibition - Flowers
07/31 FEDEX Office 90.47 44,975.59 Concerts on the Green signs
08/01 Alliant Insurance Services 2,506.00 42,469.59 Insurance for Concerts on the Green
08/01 Tracy Kiggen (ARTovator)958.00 41,511.59 Children's Activities - 07-21-2024 (Radio Rebels) & Business License Fee
08/01 Tracy Kiggen (ARTovator)615.00 40,896.59 Children's Activities - 08-11-2024 (Wilbury Super Group)08/08 Amazon.com 26.93 40,869.66 Concerts on the Green supplies
08/08 Amazon.com 19.66 40,850.00 Concerts on the Green supplies
08/23 WESTAF (CallforEntry.org)525.00 40,325.00 CallforEntry.org 2024 Art Exhibition
Processing Fee08/23 Tracy Kiggen (ARTovator)615.00 39,710.00 Children's Activities - 09-22-2024 (AbSOULute)08/30 DJE Sound and Lighting 4,337.67 35,372.33 COTG Sound -09-22-2024 (AbSOULute)
08/30 Leon Chalnick 3,250.00 32,122.33 COTG Band - 09-22-2024 (AbSOULute)
10/03 Kleenway Services Inc.134.70 31,987.63 COTG Dayporters 07-21-2024 (Radio Rebels)
10/03 Kleenway Services Inc.134.70 31,852.93 COTG Dayporters 08-11-2024 (Wilbury SuperGroup)10/03 Kleenway Services Inc.134.70 31,718.23 COTG Dayporters 09-22-2024 (AbSOULute)
10/17 Amazon.com 14.97 31,703.26 Halloween Spooktacular supplies
10/17 Amazon.com 37.60 31,665.66 Halloween Spooktacular supplies
10/17 Amazon.com 34.90 31,630.76 Halloween Spooktacular supplies
10/17 Amazon.com 114.20 31,516.56 Halloween Spooktacular supplies
10/17 Amazon.com 23.97 31,492.59 Halloween Spooktacular supplies
10/24 Amazon.com 63.88 31,428.71 Halloween Spooktacular supplies
10/24 Amazon.com 28.00 31,400.71 Halloween Spooktacular supplies
10/31 Gotprint.com 48.44 31,352.27 Halloween Spooktacular banner
10/31 Trader Joe's 467.16 30,885.11 Halloween Spooktacular supplies
10/31 Costco 39.98 30,845.13 Halloween Spooktacular supplies
10/31 Amazon.com 10.71 30,834.42 Halloween Spooktacular supplies
10/31 Creative West 60.00 30,774.42 CallforEntry.org Account Renewal
10/31 Creative Market 10.20 30,764.22 Font for Spooktacular Banner
12/05 Amazon.com 171.29 30,592.93 Art cleaning supplies
12/05 Amazon.com 33.27 30,559.66 Library Gallery exhibit supplies
03/27 Amazon.com 25.20 30,534.46 Art Exhibition Supplies
03/27 Amazon.com 10.69 30,523.77 Art Exhibition Supplies
03/27 Amazon.com 28.03 30,495.74 Art Exhibition Supplies
03/27 Amazon.com 14.52 30,481.22 Art Exhibition Supplies
03/27 Amazon.com 17.76 30,463.46 Art Exhibition Supplies
03/31 Creative West 350.00 30,113.46 CallforEntry.org E-blast Marketing Package
04/03 Bene-Marc Insurance 1,322.00 28,791.46 Art Exhibition Event Insurance
04/04 Arts Orange County 300.00 28,491.46 SparkOC e-mail blast package
05/09 James Samimi 834.00 27,657.46 Art Exhibition Guitarist
05/23 Karen Pino (Arts in Motion)650.00 27,007.46 Art Exhibition children's activities
05/23 Capture Imaging Inc 825.00 26,182.46 Art Exhibition Photographer
05/23 Art Installation Remedies 2,357.00 23,825.46 Art Exhibition Exhibit Installer
05/23 Food Masters Inc.608.00 23,217.46 Art Exhibition food - Mario's Pizza
05/23 Nikrez LLC 1,043.44 22,174.02 Art Exhibition - Balloon arches and columns
06/05 Bside Band 1,420.00 20,754.02 Art Exhibition - Food & Wine Pavilion band
04/30 Hodges Badge Company 102.76 20,651.26 Art Exhibition - Award ribbons
04/30 Gotprint.com 454.90 20,196.36 Art Exhibition - rack cards & banners
06/27 Signature Party Rentals 3,197.88 16,998.48 Art Exhibition - Event Rentals Friday drop-off
06/27 Signature Party Rentals 8,277.80 8,720.68 Art Exhibition - Event Rentals Saturday drop-
off
06/27 Food Masters Inc.322.10 8,398.58 Art Exhibition - OC Health permit & boxed lunches06/27 Kleenway Services Inc.89.80 8,308.78 Art Exhibition - Day Porters
06/27 Beer Bros LLC.423.00 7,885.78 Art Exhibition - Beverage Services
06/27 Art Exhibition Winner 300.00 7,585.78 Art Exhibition Winner
06/27 Art Exhibition Winner 200.00 7,385.78 Art Exhibition Winner
06/27 Art Exhibition Winner 100.00 7,285.78 Art Exhibition Winner
06/27 Art Exhibition Winner 300.00 6,985.78 Art Exhibition Winner
06/27 Art Exhibition Winner 200.00 6,785.78 Art Exhibition Winner
FY 2024-25Cultural Arts Division
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As of August 1, 2025
ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES
FY 2024-25Cultural Arts Division
06/27 Art Exhibition Winner 100.00 6,685.78 Art Exhibition Winner
06/27 Art Exhibition Winner 300.00 6,385.78 Art Exhibition Winner
06/27 Art Exhibition Winner 200.00 6,185.78 Art Exhibition Winner
06/27 Art Exhibition Winner 100.00 6,085.78 Art Exhibition Winner
06/27 Art Exhibition Winner 300.00 5,785.78 Art Exhibition Winner
06/27 Art Exhibition Winner 100.00 5,685.78 Art Exhibition Winner
06/27 Art Exhibition Winner 200.00 5,485.78 Art Exhibition Winner
06/27 Art Exhibition Winner 200.00 5,285.78 Art Exhibition Winner
05/31 Gotprint.com 100.03 5,185.75 Art Exhibition Library entrance banner
05/31 Gotprint.com 65.73 5,120.02 Art Exhibition - Sculpture Exhibition sign
06/30 Facebook/Instagram 30.00 5,090.02 Art Exhibition call for entry ads
06/30 Gotprint.com 191.16 4,898.86 Concerts on the Green rack cards
06/30 Facebook/Instagram 55.68 4,843.18 Art Exhibition - Public invitation ads
06/30 Smart and Final 186.39 4,656.79 Art Exhibition - Artist snack bags
06/30 LA Times Media Group 410.20 4,246.59 Art Exhibition - Public invitation ads
06/30 LA Times Media Group 820.41 3,426.18 Art Exhibition - Public invitation ads
06/30 2S P LLC 450.00 2,976.18 Art Exhibition - Public invitation ads
06/30 2S P LLC 450.00 2,526.18 Art Exhibition - Public invitation ads
06/30 Staples 14.00 2,512.18 Art Exhibition Supplies
06/30 Orange County Environmental Health 140.00 2,372.18 Art Exhibition - Special Event Food Permit
06/30 Bristol Farms 141.03 2,231.15 Art Exhibiiton - Flowers
TOTAL $60,500.00 $58,268.85 $2,231.15
City Grants 30,000.00$
05/01 Friends of the Newport Theatre
Arts Center 5,000.00 25,000.00 FY 2024-25 Cultural Arts Grant Recipient
05/01 Baroque Music Festival, CdM 4,000.00 21,000.00 FY 2024-25 Cultural Arts Grant Recipient
05/01 South Coast Repertory 3,500.00 17,500.00 FY 2024-25 Cultural Arts Grant Recipient
05/01 Balboa Island Improvement Association 3,000.00 14,500.00
FY 2024-25 Cultural Arts Grant Recipient
05/01 Pacific Symphony 5,000.00 9,500.00 FY 2024-25 Cultural Arts Grant Recipient
05/01 Pacific Chorale 3,500.00 6,000.00 FY 2024-25 Cultural Arts Grant Recipient
05/01 Emerald Magic Events 2,000.00 4,000.00 FY 2024-25 Cultural Arts Grant Recipient
06/26 Backhausdance 4,000.00 0.00 FY 2024-25 Cultural Arts Grant Recipient
TOTAL $30,000.00 $30,000.00 $0.00
Professional Services 23,000.00$ 08/15 TAVD Virtual Assistant 159.75 22,840.25 Transcription of Minutes (07/11)
08/23 Svartifoss Corp 75.00 22,765.25 Art Installation (Indivisible - Sister City Artwork)
08/23 Svartifoss Corp 400.00 22,365.25 Art Installation (Christopher Evans exhibit)
08/30 Crown Building Services 825.00 21,540.25 Sculpture Maintenance (Sphere 112)
09/13 TAVD Virtual Assistant 76.50 21,463.75 Transcription of Minutes (08/08)
09/27 Svartifoss Corp 350.00 21,113.75 Art Installation (Shant Beudjekian)10/17 TAVD Virtual Assistant 85.50 21,028.25 Transcription of Minutes (09/12)
10/31 Image360 186.62 20,841.63 Plaque for Indivisible artwork
11/22 TAVD Virtual Assistant 85.50 20,756.13 Transcription of Minutes (10/10)
11/29 Svartifoss Corp 250.00 20,506.13 Art Installation (Faro Mohajedi exhibit)
12/12 Crown Building Services 825.00 19,681.13 Sculpture Maintenance (Sphere 112)
12/19 TAVD Virtual Assistant 130.50 19,550.63 Transcription of Minutes (11/14)01/16 TAVD Virtual Assistant 33.75 19,516.88 Transcription of Minutes (12/12)
01/30 Svartifoss Corp 325.00 19,191.88 Art Installation (Tianyi Wang)
02/21 Crown Building Services 825.00 18,366.88 Sculpture Maintenance (Sphere 112)
03/13 Gerard Basil Studios 2,025.00 16,341.88 Annual bronze sculpture cleanings
03/27 Lisa Mackenzie 112.50 16,229.38 Transcription of Minutes (02/13)
04/03 Svartifoss Corp 350.00 15,879.38 Art Installation (Liberty Dickinson)
04/03 Lisa Mackenzie 75.00 15,804.38 Transcription of Minutes (03/07)
05/08 Lisa Mackenzie 37.50 15,766.88 Transcription of Minutes (04/10)
05/22 Svartifoss Corp 225.00 15,541.88 Art Installation (Joan Gladstone)
05/30 Restoration ARTechs 2,385.00 13,156.88 Bronze Sculptures Restoration Cleaning
05/30 Lisa Mackenzie 75.00 13,081.88 Transcription Minutes (05/08)
06/06 Crown Building Services 825.00 12,256.88 Sculpture Maintenance (Sphere 112)
06/27 Restoration ARTechs 1,660.00 10,596.88 Bronze Sculptures Restoration Cleaning 06/27 Svartifoss Corp 350.00 10,246.88 Art Installation (Kathy Bambeck)
06/27 Lisa Mackenzie 75.00 10,171.88 Transcription of Minutes (0612)
TOTAL 23,000.00$ $12,828.12 10,171.88$
08/11/2025 2 of 3 13
As of August 1, 2025
ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES
FY 2024-25Cultural Arts Division
Sculpture Exhibition 135,000.00$
05/30 Arts Orange County 7,500.00 127,500.00 Phase VIII Year 3 Project Management
06/30 Phase VIII Artists 25,000.00 102,500.00 Honorariums - Year 3 Extension (Encumbered)
06/30 Phase IX Artists 25,000.00 77,500.00 Honorariums - Year 3 Extension (Encumbered)
06/30 Arts Orange County 7,500.00 70,000.00 Phase IX Year 3 Project Management (Encumbered)TOTAL $135,000.00 $65,000.00 $70,000.00
Advertising $ 1,340.00
07/31 Gotprint.com 181.41 1,158.59 COTG rack card
07/31 Gotprint.com 120.78 1,037.81 COTG banners
08/31 Gotprint.com 67.38 970.43 Large Concerts on the Green banner
09/30 Gotprint.com 115.56 854.87 Marina Park rack cards
09/30 Gotprint.com 85.59 769.28 Marina Park banners
09/30 Gotprint.com 74.34 694.94 Large Marina Park banner
01/24 Creative Market 10.20 684.74 Marketing Materials for Art Exhibition
01/31 Gotprint.com 104.35 580.39 Central Library Gallery rack cards
01/31 Gotprint.com 109.69 470.70 Central Library Gallery rack cards
05/15 Gotprint.com 105.24 365.46 Art Exhibition rack cards06/16 Gotprint.com 174.14 191.32 Art Exhibition - Sculpture Exhibition sign
06/16 Instagram 8.00 183.32 Instagram Ads - Art Exhibition Call for Entries
TOTAL $1,340.00 $1,156.68 $183.32
Maintenance & Repair $4,248.00
TOTAL $4,248.00 $0.00 $4,248.00
Publication and Dues $1,000.00
01/10 ASCAP 1,068.00 -$68.00 ASCAP music licensing
06/27 Arts Orange County 300.00 -$368.00 2025 Annual Membership
TOTAL $1,000.00 $1,368.00 -$368.00
ACCT NAME BUDGET DATE VENDOR REVENUES AVAILABLE NOTES
Special Events (NBAE)$0.00
04/29 Creative West (990.62)$990.62 Art Exhibition entry fees
05/28 Creative West (2,592.64)$3,583.26 Art Exhibition entry fees06/05 Artist 35.00 $3,548.26 Art Exhibition entry refund
06/05 Artist 50.00 $3,498.26 Art Exhibition entry refund
06/05 Artist 35.00 $3,463.26 Art Exhibition entry refund
06/05 Artist 50.00 $3,413.26 Art Exhibition entry refund
06/05 Artist 15.00 $3,398.26 Art Exhibition entry refund
06/05 Artist 50.00 $3,348.26 Art Exhibition entry refund
06/12 Creative West (3,032.82)$6,381.08 Art Exhibition entry fees
TOTAL -$3,583.26 $6,381.08
BUDGET EXPENSES AVAILABLECultural Arts Totals $255,088.00 $165,038.39 $92,847.43
08/11/2025 3 of 3 14
As of August 1, 2025
ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES
Programming 60,500.00$
07/04 Bene-Marc 2,861.25 57,638.75 Concerts on the Green Insurance
07/18 DJE Sound & Lighting 6,113.19 51,525.56 07-27-25 COTG Sound (Cassie B)
07/18 CB Music Productions 3,250.00 48,275.56 07-27-25 COTG Band (Cassie B)
07/25 ARTovator (Tracy Kiggen)968.00 47,307.56 07-27-25 COTG Children's Activities (Cassie B)
08/01 Crisp Imaging 1,266.89 46,040.67 Concerts on the Green Backdrop
TOTAL $60,500.00 $14,459.33 $46,040.67
City Grants 30,000.00$
TOTAL $30,000.00 $0.00 $30,000.00
Professional Services 23,000.00$
TOTAL 23,000.00$ $0.00 $23,000.00
Sculpture Exhibition 214,000.00$
TOTAL $214,000.00 $0.00 $214,000.00
Maintenance & Repair $4,248.00
TOTAL $4,248.00 $0.00 $4,248.00
Publication and Dues $1,000.00
TOTAL $1,000.00 $0.00 $1,000.00
ACCT NAME BUDGET DATE VENDOR REVENUES AVAILABLE NOTES
Special Events (NBAE)$0.00
TOTAL $0.00 $0.00 $0.00
BUDGET EXPENSES AVAILABLECultural Arts Totals $332,748.00 $14,459.33 $318,288.67
FY 2025-26Cultural Arts Division
08/11/2025 1 of 1 15
CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
August 14, 2025
Agenda Item No. 3
CENTRAL LIBRARY GALLERTY EXHIBITS
The Newport Beach Public Library is pleased to have on
display Kathy Kehoe Bambeck’s Jigsaw Puzzle Art: Acrylic,
Gouache, and Ink Paintings. Kathy Kehoe Bambeck grew
up watching a budding amusement park, Disneyland,
transform her neighborhood in Southern California and
then beyond. That cemented her vision to be an artist at
age five. She garnered art awards through high school and
received her BA degree in Art/Art History from California
State University Long Beach. Never lacking commissions
since her teens, Kathy's work has included everything from
detailed watercolor and pen & ink home portraits to
murals, illustration & calligraphy, periods highlighted by
bird, mountain, castle, beach and botanical themes, as well as oil portraiture & plein-air. She has
participated in many juried art shows...collecting fans from all walks of life.
Since 2016 Kathy's been in her element: licensing. Through her agent, many of her designs are now being
used on products worldwide, especially on jigsaw puzzles. The jigsaw puzzle has experienced ups and
downs in popularity over the past couple hundred years. Everything shifted during the pandemic as people
worldwide hungered for varied pastimes, including puzzling, which has been found to be good for the
brain and human interaction.
“BIRDS, BUILDING, BUTTERFLIES and BOTANICALS...these are a few of my favorite things. I incorporate
many of these elements in my paintings, making them perfectly suited for designs on jigsaw puzzles. My
love of detail and studying butterflies even inspired me to start raising Monarchs during the pandemic!”
“I believe that art has the power to uplift, entertain, teach and make us laugh. This is reflected throughout
history, and why I am so passionate about the arts. Art is a language that transcends boundaries and
unites us all in the beauty of the human experience."
Upcoming Installations
2025
• August 25 - October 17: Joe Cladis (Lithographs)
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3801, mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager
TITLE: Cultural Arts Activities – August 2025
16
Cultural Arts Activities – August 2025
August 14, 2025
Page 2
• October 20 - December 12: Susan Neas (Watercolor Paintings)
• December 15 - February 6, 2026: Hugo Zhang (Photography)
CONCERTS ON THE GREEN:
The first Concert on the Green of the season took place on Sunday, July 27. Approximately 2,700 fans of
all ages turned out to enjoy the Top 40 hits, original music, and Motown soul and funk of performer Cassie
B.
SISTER CITIES:
On Sunday, July 27, the Newport Beach Sister City delegation left for an eight-day trip to Tokyo and sister
city Okazaki, Japan. The students were sponsored by the Newport Beach Sister City Association and the
Newport Balboa Rotary Club. They will spend three days living with a Japanese family to be fully immersed
in the culture.
CULTURAL ARTS CALENDER OF EVENTS:
City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month.
• 2025-26 CAC Regular Monthly Meetings:
o July 10, 2025
o August 14, 2025
o September 11, 2025
o October 9, 2025
o November 13, 2025
o December 11, 2025
o January 8, 2026
o February 12, 2026
o March 12, 2026
o April 9, 2026
o May 14, 2026
o June 11, 2026
• Summer Concerts on the Civic Green:
o Sunday, August 17, 2025 – Pacific Symphony
• Musical Playground - 5 p.m. – 6 p.m.
• Concert - 6 p.m. – 7:30 p.m.
o Sunday, September 14, 2025 – Tijuana Dogs – 6 p.m. – 7:30 p.m.
• Art in the Park
Newport Beach Arts Foundation will hold its annual Art in the Park Fine Arts & Artisans Fair
o Saturday, September 20, 2025, 10 a.m. – 4 p.m.
• Fall Concert at Marina Park
17
Cultural Arts Activities – August 2025
August 14, 2025
Page 3
o Sunday, October 12, 2025 – 805 Social Club (The History of Pop) – 4 p.m. – 5:30 p.m.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
18
CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
August 14, 2025
Agenda Item No. 4
RECOMMENDATION:
Staff will present an overall view of the Cultural Arts Division’s annual budget and anticipated spending
based on trends from the previous two years for a receive and file.
DISCUSSION:
The following chart breaks down the budget allocations for this fiscal year and the previous two years
(note this year’s original budget marked the first time in several years that the original budget was
increased).
FY 2023-24 FY 2024-25 FY 2025-26
Professional Services $22,300 $23,000 $23,000
Sculpture Exhibition $135,000 $135,000 $214,080
City Grants $30,000 $30,000 $30,000
Programming $60,500 $60,500 $60,500
Maintenance and Repair $4,248 $4,248 $4,248
Advertising $1,340 $1,340 $1,340
Publications and Dues $1,000 $1,000 $1,000
Total $254,388 $255,088 $334,168
The following chart shows the expenses out of each account for the previous two years (note the savings
in FY 2024-25 was due to delaying installation of Phase X of the Sculpture Exhibition).
FY 2023-24 FY 2024-25
Professional Services $10,629 $12,828
Sculpture Exhibition $169,000 $65,000
City Grants $25,000 $30,000
Programming $50,901 $55,369
Maintenance and Repair $2,828 $4,248
Advertising $1,850 $1,156
Publications and Dues $1,341 $1,368
Total $227,549 $169,969
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3801, mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager
TITLE: Annual Budget Overview Fiscal Year 2025-26
19
Annual Budget Overview
August 14, 2025
Page 2
Sculpture Exhibition
Prior to last fiscal year, the annual cost of each phase of the Sculpture Exhibition was $173,000, resulting
in a two-year exhibition period for each phase with one phase deinstalled and a new phase installed on a
yearly basis. The City’s annual allocation for one phase of the Sculpture Exhibition was $135,000. To make
up for the difference between the total cost of $173,000 and the $135,000 allocation, funds were
transferred from the Professional Services and Programming accounts into the Sculpture Exhibition
account.
At its November 12, 2024 meeting, the City Council unanimously approved moving from a two-year
exhibition period to a three-year exhibition period for each phase of the Sculpture Exhibition. Moving to
a three-year period has an increased cost for each Phase but ultimately results in an overall savings among
the three years since an annual installation and deinstallation are no longer required. Previously, the
three-year cost was $519,000. The three-year cost for the new exhibition period is $428,160, resulting in
$90,840 savings for the City.
Sculpture Exhibition Schedule of Billing Rates
Project Management – Installation & Curation $37,500
Project Management - Holdover Year $7,500
Project Management - Deinstallation $10,260
Installation Services $50,220
Deinstallation Services $21,600
Project Contingency $8,000
Artist Honorariums $75,000
Sculpture Plaques and Brochures $4,000
Project Total $214,080
Other Budget Categories
An example of expenses that come out of the Professional Services budget are: cleaning of City owned
art, meeting minutes transcription, and gallery wall art installation. Going forward, art cleaning funds will
be moved into the Maintenance and Repair budget to better track how much the Cultural Arts Division is
spending on maintaining art. Fiscal Year 2024-25 saw several sculptures deep cleaned for the first time in
years due to not having to move funds to cover the Sculpture Exhibition.
Additionally, marketing for programs is often expensed out of the Programming budget. Going forward,
funds will be moved from Programming into Marketing to be able to clearly see event marketing
expenditures. Other examples of costs expensed out of Programming are: Concerts on the Green, the Art
Exhibition, the Student Art Exhibition, and the Halloween Spooktacular.
For FY 2025-26, staff estimate the following expenses:
FY 2025-26
Professional Services $6,500
Sculpture Exhibition $214,080
City Grants $30,000
20
Annual Budget Overview
August 14, 2025
Page 3
Programming $45,000
Maintenance and
Repair $16,000
Advertising $2,000
Publications and Dues $1,300
Total $314,880
Please note that the $45,000 Programming estimate expenditure does not include the Art Exhibition
expenses. If the Art Exhibition moves to August of 2026, expenditures associated with the event will defer
to FY 2026-27, leaving Cultural Arts with a remainder of $15,000 in Programming this FY.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
21
CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
August 14, 2025
Agenda Item No. 5
RECOMMENDATION:
Staff recommends the City Arts Commission review and approve the Music and Live Entertainment Ad
Hoc Subcommittee’s design idea for a holiday ornament and have it produced for the City of Newport
Beach Family Fun Night to be held in December 2025. The ornament will be given, one per household, at
the Family Fun Night event.
DISCUSSION:
At July 10, 2025, City Arts Commission meeting, the Commissioners discussed the details of designing an
ornament and how best to implement them. The subcommittee met to evaluate the potential logistics of
running a community contest but determined, after evaluating multiple scenarios, that it was too time
consuming at this stage in the first year of this project. Therefore, the subcommittee has proposed using
the City’s sail logo for the design on this year’s holiday ornament. Staff recommends the City Arts
Commission approve the Music and Live Entertainment Ad Hoc Subcommittee’s recommendation.
FISCAL IMPACT:
The cost to produce the ornaments is estimated at approximately $1,000, to be expensed from Fiscal Year
2025-26 Cultural Arts Division Programming Budget.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3801, mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager
TITLE: Marina Park Family Fun Night Holiday Ornament Design
22
CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
August 14, 2025
Agenda Item No. 6
RECOMMENDATION:
The Music and Live Entertainment Ad Hoc Subcommittee is recommending the City Arts Commission
approve plans to host an Art Week from August 9-15, 2026.
DISCUSSION:
The Music and Live Entertainment Ad Hoc Subcommittee is proposing a week-long event in August, from
August 9-15, 2026, starting with a Concert on the Green featuring the Pacific Symphony on Sunday, August
9 and culminating with the Art Exhibition and Grand Opening of Phase X of the Sculpture Exhibition on
Saturday, August 15, 2026.
The Ad Hoc Subcommittee further proposes partnering with local venues to collaborate in scheduling their
events to coincide with Art Week.
FISCAL IMPACT:
The Pacific Symphony concert will cost $45,000, not including marketing, janitorial, parking attendants,
and other fees. The Art Exhibition typically costs $25,000. Together, these two events alone will exceed
the anticipated $60,500 the Cultural Arts Division will have for Programming in FY 2026-27.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager
TITLE: Proposed Art Week August 9-15, 2026
23