HomeMy WebLinkAbout15 - Alley Reconstruction (Assessment District 111, Underground Utility District 22 Phase 2 and Assessment District 124 Phase 0 Areas) - NOC for Contract No. 8820-2 (23R07)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
August 26, 2025
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer - 949-644-3342,
msinacori@newportbeachca.gov
TITLE: Alley Reconstruction (Assessment District 111, Underground Utility
District 22 Phase 2 and Assessment District 124 Phase 0 Areas) —
Notice of Completion for Contract No. 8820-2 (23R07)
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On November 28, 2023, the City Council awarded Contract No. 8820-2 for the Alley
Reconstruction (AD 111, UUD 22 Phase 2 and AD 124 Phase 0 Areas) project to
Grigolla & Sons Const. Co. Inc. (Grigolla). The project removed existing asphalt or
concrete streets and alleys, alley approaches, sidewalks, curb and gutter, and driveways
and reconstructed these improvements with concrete as well as adjusted utility boxes to
grade. The work is now complete and staff requests City Council acceptance and
close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$3,481,384.00
$3,632,205.70
$150,821.70
4.3%
Allowed Contract Time + Approved
125
Actual Time Used (Days)
125
Extensions (Days) =
This project was the final step in the utility undergrounding process after power pole
removal and associated water main replacement efforts in the AD 111 area. The contract
included the AD 111 area on the Balboa Peninsula (alleys between 31 st and 22nd Streets
along Balboa Boulevard) and AD 124 Phase 0 area on Balboa Island (North Bayfront
alley between Collins and Marine Avenues).
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Alley Reconstruction (Assessment District 111, Underground Utility District 22 Phase 2
and Assessment District 124 Phase 0 Areas) — Notice of Completion for Contract No.
8820-2 (23R07)
August 26, 2025
Page 2
Although the poles along North Bayfront alley have not been removed, the alley surface
and street intersections have been greatly improved by this pavement reconstruction. As
noted in the award of contract staff report, alley restoration related only to UUD 22
Phase 2 was not awarded with this contract and was completed under separate efforts
with the utility undergrounding contractor.
The contracted work has been completed to the satisfaction of the
Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$ 3,481,384.00
$ 3,201,792.50
$ 430,413.20
$ 3,632,205.70
The total contract amount was $3,632,205.70, approximately 4.3% higher than the
original bid amount. This cost increase was primarily due to change orders required in
various parts of the city which included replacing a damaged v-ditch along
Superior Avenue, replacing concrete in West Newport Park, replacing curb & gutter on
Port Edwards Circle, installing a curb ramp in the city right of way at Corona del Mar
High School, which was requested by Newport Mesa Unified School District, installing
additional water meter boxes and utility conduit, and adjusting utility boxes. All this
additional work was offset by the savings incurred due to lower quantities of several bid
items.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule December 4, 2023
Actual Start of Construction Per Notice to Proceed April 1, 2024
Estimated Completion per Annual Baseline Schedule May 24, 2024
Substantial Completion Date Inclusive of Extra Work May 23, 2025
The City of Newport Beach was not ready for Grigolla to begin the AD 111 portion of the
project until April 2024 and the contractor completed that work in June 2024. The
contractor proceeded to work on a different City contract (AD 113 alley restoration on
Balboa Island) in the fall of 2024 and did not begin the AD 124 Phase 0 portion until
February 2025. AD 124 Phase 0 was substantially completed in May 2025.
FISCAL IMPACT:
The Alley Reconstruction (AD 111, UUD 22 Phase 2 and AD 124 Phase 0 Areas) was
funded by a combination of Assessment District (AD), Water Enterprise,
Wastewater Enterprise and various City General Funds. AD funding is through property
owner contributions and bond financing secured by property assessments. Water and
Wastewater Enterprise Funds generate revenue primarily through water and wastewater
rates collected by service users. The Parks Maintenance Master Plan (PMMP) is funded
through the General Fund (GF).
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Alley Reconstruction (Assessment District 111, Underground Utility District 22 Phase 2
and Assessment District 124 Phase 0 Areas) — Notice of Completion for Contract No.
8820-2 (23R07)
August 26, 2025
Page 3
The utility company contributions are administration fees assessed to various utility
companies for work completed on behalf of the utility company within the UUD 22 —
Phase 2. The Neighborhood Enhancement Fund is used for projects that enhance
neighborhood aesthetics and functionality and is funded via surplus general funds. Funds
for the construction contract were expended from the following account(s):
Account Description
Water Enterprise Capital Fund
GF — CIP
Storm Drain Sys Repair GF CIP
AD 124 Funding
Water System Rehab
Wastewater (Sewer CIP)
PMMP
Contributions (Utility Companies)
Neighborhood Enhancement
AD 111 Funding
Neighborhood Enhancement
General Fund — CIP
Account Number
Amount
70201931-980000-24R07
$
1,213,539.86
01201927-980000-25R06
$
17,285.00
01201926-980000-25D02
$
138,090.00
67502-941032
$
688,158.00
701201931-980000-24W05
$
50,050.00
71101-980000-25503
$
20,611.00
57001-980000-24P02
$
63,700.00
13501-980000-21 A11
$
474,461.59
53601-980000-23R07
$
312,095.41
66002-941032
$
307,872.00
53601-980000-22R11
$
231,950.55
01201927-980000-23R07
$
114,392.29
Total:
$
3,632,205.70
Accounts were added to the project since additional work needed to be performed in
various parts of the city.
ENVIRONMENTAL REVIEW:
On November 28, 2023, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance
of existing highways and streets, sidewalks, and gutters involving no expansion of use)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
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BALBOA PENINSULA
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BAY FRONT A�
PARK
AVENUE
BALBOAISLAND
BAY FRONT ALLEY N
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AD-111 AREA BOUNDARY
AD 124 PHASE 0 AREA BOUNDARY
ALLEY RECONSTRUCTION (AD-1 11 AREA AND AD 124 PHASE 0) CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP C-8820-2 7 8/26/2025
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