HomeMy WebLinkAbout18 - Ford Road Wastewater Pump Station Improvemen NOC for Contract No. 7731-2 (23S04)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
August 26, 2025
Agenda Item No. 18
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer - 949-644-3342,
msinacori@newportbeachca.gov
TITLE: Ford Road Wastewater Pump Station Improvement Notice of
Completion for Contract No. 7731-2 (23SO4)
ABSTRACT:
On August 22, 2023, the City Council awarded Contract No. 7731-2 for the Ford Road
Wastewater Pump Station Improvement Project to Paulus Engineering, Inc. The project
removed the existing 48-inch wet well, installed a new 96-inch wet well and backup
generator and appurtenances, and replaced concrete, including curb and gutter. The work
is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$799,700
$848,787
$49,087
6.1 %
Allowed Contract Time + Approved
84
Actual Time Used (Days)
84
Extensions (Days) _
This project installed a new 96-inch diameter wet well, pipes between the wet well and
dry pit, a backup generator, an automatic transfer switch, a water line and backflow
assembly, and a gas line; relocated a vent; added a retaining wall, and replaced concrete
improvements, including curb and gutter.
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Ford Road Wastewater Pump Station Improvement
Notice of Completion for Contract No. 7731-2 (23SO4)
August 26, 2025
Page 2
The contracted work has been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 799,700
Actual Cost of Bid Items Constructed: $ 782,527
Total Change Orders: $ 66,260
Final Contract Cost: $848,787
The total contract amount was $848,787, which was approximately 6.1 % higher than the
original bid amount. This cost increase was primarily due to changing the type of pipe
between the wet well and dry pit, additional concrete required, and reimbursing the
contractor for paying SoCal Gas on behalf of the City of Newport Beach. In addition,
portions of the gas fuel lines to the generator were relocated and protected at the request
of SoCal Gas.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule April 1, 2024
Actual Start of Construction Per Notice to Proceed July 29, 2024
Estimated Completion per Annual Baseline Schedule May 23, 2025
Substantial Completion Date Inclusive of Extra Work November 21, 2024
Although this project was awarded in August 2023, there was a year -long procurement
period for the wet well and generator. The wet well was installed in August 2024, and the
generator was installed in November 2024. Coordination with SoCal Gas introduced new
requirements into the project and the installation of the new gas meter was not completed
until December 2024. Final turnover of the project involved several rounds of testing and
coordination with the contractor, electrical subcontractors, and SoCal Gas, and was not
fully completed until July 2025. A portion of the gas line and gas regulator had to be
upsized and relocated, which contributed to the extended completion time and extra cost.
The work is now complete. The pump station is operating as planned and has been
released to the Utilities Department for operation and maintenance.
FISCAL IMPACT:
The Ford Road Wastewater Pump Station Improvement was included within the Fiscal
Year 2023-24 Capital Improvement Program Budget. The Wastewater Enterprise Fund
generates revenue primarily through sewer rates collected by service users. Funds for
the construction contract were expended from the following account(s)-
Account Description Account Number Amount
Sewer Capital 71201-980000-21 SO4 $ 561,634.88
Sewer Capital 71201-980000-23SO4 $ 287,152.12
Total: $ 848,787.00
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Ford Road Wastewater Pump Station Improvement
Notice of Completion for Contract No. 7731-2 (23SO4)
August 26, 2025
Page 3
ENVIRONMENTAL REVIEW:
On August 22, 2023, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (b), Class 1 (maintenance
of existing public facilities used to provide sewerage) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant
effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
BON�T
P CANYON pR
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Fov°
0 PROJECT LOCATION
FORD ROAD WASTEWATER PUMP
STATION IMPROVEMENT
PROJECT LOCATION
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C-7731-2 25SO4 8/26/25
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