HomeMy WebLinkAbout26 - Bristol Street North, Spyglass Hill Road, and Von Karman Avenue Pavement Rehabilitation — Award of Contract No. 8895-3 (25R11, 25R15, and 23R15)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
August 26, 2025
Agenda Item No. 26
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Principal Civil Engineer - 949-644-3315,
atran@newportbeachca.gov
TITLE: Bristol Street North, Spyglass Hill Road, and Von Karman Avenue
Pavement Rehabilitation — Award of Contract No. 8895-3 (25R11,
25R15, and 23R15)
The City of Newport Beach received construction bids for the Bristol Street North,
Spyglass Hill Road and Von Karman Avenue Pavement Rehabilitation project and
requests City Council approval to award the construction contract to R.J. Noble Company
of Orange. This project will reconstruct deteriorated concrete improvements and cold mill
and overlay the existing asphalt pavement on Bristol Street North from Jamboree Road
to Campus Drive, Spyglass Hill Road from San Joaquin Hills Road to San Miguel Drive,
and Von Karman Avenue from MacArthur Boulevard to Campus Drive. Proposed
improvements will also include construction of a new landscaped median and a subdrain
system on Spyglass Hill Road.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities
involving negligible or no expansion of use) of the CEQA Guidelines, because this
project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Approve Budget Amendment No. 26-016 appropriating $95,850 in new revenue to
Account No. 13501-431220-23R15 and expenditures to Account No.
13501-980000-23R15 from Irvine Ranch Water District and $18,500 in new revenue to
Account No. 13501-431075-23R15 and expenditures to Account No.
13501-980000-23R15 from Orange County Sanitation District;
d) Award Contract No. 8895-3 to R.J. Noble Company for the total bid price of
$4,579,033.59 for the Bristol Street North, Spyglass Hill Road and Von Karman
Avenue Pavement Rehabilitation project, and authorize the Mayor and City Clerk to
execute the contract; and
e) Establish a contingency of $458,000 (approximately 10% of total bid) to cover the cost
of unforeseen work not included in the original contract.
26-1
Bristol Street North, Spyglass Hill Road, and Von Karman Avenue Pavement
Rehabilitation — Award of Contract No. 8895-3 (25R11, 25R15, and 23R15)
August 26, 2025
Page 2
DISCUSSION:
This project is located on Bristol Street North from Jamboree Road to Campus Drive,
Spyglass Hill Road from San Joaquin Hills Road to San Miguel Drive, and Von Karman
Avenue from MacArthur Boulevard to Campus Drive. These three street rehabilitation
projects have been combined into one bid package to save time and possibly construction
costs due to economies of scale. The proposed project includes reconstructing
deteriorated concrete curbs, gutters, sidewalks, driveways and access ramps; cold milling
and overlaying the existing asphalt pavement with rubberized asphalt concrete; modifying
and installing street signs and pavement striping; adjusting utilities to grade; and
performing other appurtenant and incidental items of work as required. Proposed
improvements will also include constructing a new landscaped median and installing a
subdrain system on Spyglass Hill Road.
At 4 p.m. on July 29, 2025, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
R.J. Noble Company
$ 4,579,033.59
2nd
All American Asphalt
$ 4,698,396.40
3rd
Hardy & Harper, Inc.
$ 4,771,000.00
4th
TORO ENTERPRISES, INC.
$ 4,799,304.00
5th
Excel Paving
$ 4,878,260.00
6th
Aster Construction Services
$ 5,467,000.50
7th
LCR Earthwork & Engineering, Corp.
$ 6,693,715.00
8th
VSI Technologies
$ 76,371,375.00
The City received eight bids.. The low bidder, R.J. Noble Company, possesses a
California State Contractor's License Classification "A", as required by the project
specifications. A review of references for R.J. Noble Company shows satisfactory
completion of similar contracts for the City and other municipalities.
R.J. Noble Company's bid was 10% below the engineer's estimate of $5,100,000. The
minor difference between the low bid and the engineer's estimate was attributed to lower
unit prices for asphalt concrete and concrete bid items. A note regarding the eighth
highest bid from VSI Technologies, it appears that the contractor mistakenly inputted
$250 per square foot instead of $2.50 per square foot for the cold milling bid item, which
led to an extremely high total bid amount.
Pursuant to the contract specifications, the contractor will have 120 consecutive working
days to complete the project. Work is scheduled to start in September 2025. Portions of
the work on Bristol Street North and Von Karman Avenue will be completed at night to
minimize public inconvenience.
The project plans and specifications will be available for review at the August 26, 2025,
City Council meeting or upon request.
26-2
Bristol Street North, Spyglass Hill Road, and Von Karman Avenue Pavement
Rehabilitation — Award of Contract No. 8895-3 (25R11, 25R15, and 23R15)
August 26, 2025
Page 3
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The following funds will be expended:
Account Description
General Fund
General Fund
General Fund
General Fund
Gas Tax
Gas Tax
Gas Tax
Measure M Fairshare
Irvine Ranch Water District (IRWD)
Contribution
Orange County Sanitation District
(OCSD) Contribution
General Fund - Storm Drain Repair
Water Capital
Wastewater Enterprise
Proposed fund uses are as follows:
Vendor
R.J. Noble Company
R.J. Noble Company
Harrington Geotechnical
Various
Account Number
Amount
01 201927-980000-25R1 5
$
1,277,484.33
01201927-980000-25R11
$
225,000.00
01 201927-980000-23R1 5
$
500,000.00
01201927-980000-25T01
$
77,000.00
12101-980000-25R15
$
125,000.00
12101-980000-25R11
$
1,388,000.00
12101-980000-23R15
$
359,415.67
12201-980000-23R15
$
740,000.00
13501-980000-23R15
$
95,850.00
13501-980000-23R15
01201926-980000-25D02
70201-980000-26R09
71101-980000-26R09
Total:
Purpose
Construction Contract
Construction Contingency
Materials Testing
Printing & Incidentals
Total:
$ 18,500.00
$
138,750.00
$
107,000.00
$
64,000.00
$
5,116,000.00
Amount
$
4,579,033.59
$
458,000.00
$
75,716.00
$
3,250.41
$
5,116,000.00
Gas Tax revenue is received through State -imposed taxes on fuel and motor vehicle
registration dedicated to transportation purposes. The Orange County Transportation
Authority provides Measure M funding, generated through a'/2 cent sales tax, to the City
for transportation improvements projects. (IRWD and OCSD contributions will be used to
reimburse the City for improvements to their facilities.) Water and Wastewater
Enterprise Funds generate revenue primarily through water and sewer rates collected
from service users.
Staff recommends establishing $458,000 (approximately 10% of total bid) for
contingency purposes and unforeseen conditions associated with construction.
26-3
Bristol Street North, Spyglass Hill Road, and Von Karman Avenue Pavement
Rehabilitation — Award of Contract No. 8895-3 (25R11, 25R15, and 23R15)
August 26, 2025
Page 4
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
26-4
ATTACHMENT A.1
LIMITS OF WORK -
y
SCALE: 1 " 500'
500 1000 1500
VON KARMAN AVE FROM CAMPUS DR TO
MACARTHUR BLVD
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C-8895-3 231R15 08/26/25
26-5
ATTACHMENT A.2
LIMITS OF WORVKT,4f4
74%
"J/7;
SCALE: 1 ..
•• 1000 1500
BRISTOL ST NORTH FROM CAMPUS DR TO
JAMBOREE RD
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C-8895-3 25R11 08/26/25
26-6
ATTACHMENT A.3
P"
t;l
Spy`
�SS
X
O
D
0
SPYGLASS HILL RD FROM SAN MIGUEL DR
TO SAN JOAQUIN HILLS RD
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C-8895-3 25R15 08/26/25
26-7
ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2025-26
Department: Public Works
Requestor: Theresa Schweitzer
❑ CITY MANAGER'S APPROVAL ONLY
0 COUNCIL APPROVAL REQUIRED
ONETIME: f7] Yes ❑ No
City Clerk:
Finance Director:
Budget Manager:
aw Alf
BA#: 26-016
Date
Date
Date
To increase revenue and expenditure appropriations related to the Von Karman Avenue Pavement Rehabilitation project ❑ from existing budget appropriations
231115. Increase in revenues are from Irvine Ranch Water District and Orange County Sanitation District. 0 from additlenal estimated revenues
❑ from unappropriated fund balance
REVENUES
Fund #
Org
Object
Project
Description
Increase or (Decrease) $
135
13501
431220
231115
CONTRIBUTIONS FUND CIP - IRVINE RANCH WATER DIST
95,850,00
135
13501
431075
231115
CONTRIBUTIONS FUND CIP - OC SANITATION DST CONTRIB
18,500.00
Subtotal
$ 714,350.00
EXPENDITURES
Fund #
Org
Object
Project
Description
Increase or (Decrease) $
135
13501
980000
23R15
CONTRIBUTIONS FUND CIP - CIP EXPENDITURES FOR GL
114,350.00
Subtotal
$ 114,350.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
135
300000
CONTRIBUTIONS
FUND -
FUND BALANCE CONTROL
Subtotal
$
No Change In Fund Balance
26-8