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HomeMy WebLinkAboutC-9962-1 - On-Call PSA for On-Call Water Quality / Total Maximum Daily Load (TMDL) Compliance ProgramsON -CALL PROFESSIONAL SERVICES AGREEMENT WITH MOFFATT & NICHOL FOR ON -CALL WATER QUALITY / TOTAL MAXIMUM DAILY LOAD (TMDL) COMPLIANCE PROGRAMS THIS ON -CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into as of this 15th day of August, 2025 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and MOFFATT & NICHOL, a California corporation ("Consultant"), whose address is 4225 E. Conant Street Suite 101, Long Beach, CA 90808, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide On -Call Water Quality/Total Maximum Daily Load (TMDL) Compliance Programs ("Project"). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on August 15, 2028, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Consultant shall perform the on -call services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Upon written request from the Project Administrator as defined herein, Consultant shall provide a letter proposal for Services requested by the City (hereinafter referred to as the "Letter Proposal"). The Letter Proposal shall include the following: 2.1.1 A detailed description of the Services to be provided; 2.1.2 The position of each person to be assigned to perform the Services, and the name of the individuals to be assigned, if available; and 2.1.3 The estimated number of hours and cost to complete the Services; 2.1.4 The time needed to finish the specific project. 2.2 No Services shall be provided until the Project Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Letter Proposal and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed One Hundred Twenty Thousand Dollars and 00/100 ($120,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. Moffatt & Nichol Page 2 4.2 On January 1 st of each calendar year, the billing rates set forth in Exhibit B ("Billing Rates") may be adjusted by an increase not to exceed 2.0%. Contractor shall notify City in writing of any requests for adjustment pursuant to this Section at least thirty (30) days prior to the Effective Date of such adjustment and provide updated billing rates. Adjusted billing rates shall be approved in writing by City prior to use. The maximum adjustment increase to the Billing Rates, for any year where an adjustment is made pursuant to this Section, shall not exceed 2.0% of the Billing Rates in effect immediately preceding such adjustment. 4.3 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.4 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved in writing in advance by City. 4.5 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B and the Letter Proposal. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Michelle Anghera to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. Moffatt & Nichol Page 3 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. City's Public Works Director or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards and with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and legally recognized professional standards. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, Moffatt & Nichol Page 4 fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any Work performed or Services provided under this Agreement including, without limitation, defects in workmanship or materials or Consultant's presence or activities conducted on the Project (including the negligent, reckless, and/or willful acts, errors and/or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them). 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence orwillful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. Moffatt & Nichol Page 5 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced, including but not limited to, websites, blogs, social media accounts and applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Additionally, all material posted in cyberspace by Consultant, its officers, Moffatt & Nichol Page 6 employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents, including all logins and password information to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 20. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. Moffatt & Nichol Page 7 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 22. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et seq., which (1) require such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibit such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act and/or Government Code §§ 1090 et seq., Consultant shall conform to all requirements therein. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. Moffatt & Nichol Page 8 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Public Works Director Public Works Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 25.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn: Michelle Anghera Moffatt & Nichol 4225 E. Conant Street Suite 101 Long Beach, CA 90808 26. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Moffatt & Nichol Page 9 Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28. STANDARD PROVISIONS 28.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 28.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 28.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 28.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. Moffatt & Nichol Page 10 28.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] Moffatt & Nichol Page 11 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date::�Zql 5 By: Q o UI ( lz A ron C. Harp City Attorney ATTEST: �� .� r ,- Dal By: CITY OF NEWPORT BEACH, a California municipal corporation Date:, 2d' By: Gr e Leung Ci y anager CONSULTANT: MOFFATT & NICHOL, a California corporation Date: Signed in Counterpart By: Michelle Anghera Vice President [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Moffatt & Nichol Page 12 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date:�') 131 / 2,!� By: �, of f�,� Am/ Akron C. Harp City Attorney ATTEST: Date: -31 Molly Perry Interim City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: Grace K Leung City Manager CONSULTANT: MOFFATT & NICHOL, a California corporation Date: By: 1 7fl_ Michel Anghe Vice President [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Moffatt & Nichol Page 12 EXHIBIT SCOPE OF SERVICES Moffatt & Nichol Page A-1 SCOPE OF SERVICES WATER QUALITY / TMDL COMPLIANCE PROGRAMS Consultant shall provide the following on -call services for the City: • Provide as -needed technical support of water and sediment quality services related to Total Maximum Daily Loads for areas including, but not limited to, San Diego Creek, Upper Newport Bay, Lower Newport Bay and the ocean adjacent Areas of Special Biological Significance (ASBS); • Provide as -needed services to support the City and its staff in efforts to comply with water quality compliance programs, specifically for the Organochlorine Compounds, Selenium, Nutrients and the proposed Copper TMDL; • Provide as -needed services to support the City and its staff in efforts to comply with water quality compliance programs, specifically for the Sediment and Fecal Coliform TMDLs; • Provide as -needed services to support any water/sediment quality special studies; • Conduct monitoring/sampling as directed, including but not limited to, selenium (Se), fecal indicator (FIB), copper (Cu), dry and wet weather and dry weather stormwater to sewer diversions; and • Attend TMDL and related water quality meetings as required. ��,rtion 5 Scope of Services Approach to Conducting the Work As an incumbent, M&N has recent and ongoing experience with water quality and TMDL compliance programs with the City. Each scope item executed under this contract will have a variety of different objectives that require unique technical approaches using specific expertise of each team member. Shelly Anghera will work with the City's staff in confirming the scope of work. Shelly will determine the appropriate task leader and team members for the work involved.The selected team will be tailored to provide the City with the highest level of expertise at the most efficient level of effort. To summarize the anticipated scope of work developed by the City, this proposal has organized the scope of work into the following sections, discussed in the following pages. • Provide Technical Support of theTMDLs; • Conduct Field Sampling, Monitoring, and Reporting • Attend TMDL and Related Water Quality Meetings Dr. Anghera has assisted the City in these scope items, specifically for the OrganochlorineTMDL and the CopperTMDL. GSI has been leading these efforts for bacteria -related technical studies for the County and Newport BayTMDL Funding Partners. Our approach is to continue to be an extension of staff and provide information and guidance when needed and provide immediate support for time -critical needs. This team combines expert technical support services with experienced field and laboratory support. This section also includes a summary of how we plan to include innovative technologies and help the City address potential emerging contaminants of concern. Provide Technical Support to the TMDLs TheTMDLs are in varying stages of compliance, and include: • ToxicsTMDLs - Revised Organochlorine Compounds (OCs) approved in 2013 - Revised selenium TMDL approved in 2019 - Revised CopperTMDL approved in 2022 (Pending State/ EPA approval) • Fecal ColiformTMDL There are two additional TMDLs actively being monitored by the County, technical aspects of that program are not included within this scope.They include the Sediment TMDL and the NutrientTMDL. Based on the specific compliance support needed, the M&N team will support the following general support tasks: • Assist City staff in reviewing regulatory documents and the development of technical comments. The CopperTMDL will be going to the SWRCB and there will be an opportunity to comment again. Perhaps the State will evaluate the conflict between Water Boards and DPR differently. • Develop and lead technical presentations for public meetings. • Design of special studies to fill data gaps, ongoing data review, and coordination with other Newport BayTMDL Funding Partner consultant teams. • Assist the City with TMDL and Time Schedule Order (TSO) compliance and implementation. ,", m o f f a 11 & n i c h o I Water Quality /Total Maximum Daily Load (TMDL) Compliance Programs I Scope of Services 116 Review and comment on the County's work products related to sediment and water quality characterization in the Upper and Lower Newport Bay. Develop compliance strategies — For all existing and pending TMDLs, our goal is to assist City staff in developing environmentally effective and fiscally responsibleTMDL compliance strategies. — Provide technical and strategic support for all Sediment Quality Objective (SQO) assessment related studies, including stressor identification studies. The Newport Bay Funding Partners are engaged in the 1326710 to determine sediment quality in the Upper and Lower Newport Bay using the State's recently updated SQO. Assist the City in the SQOs assessment method to determine TMDL compliance for sediment conditions. — Advise City and provide studies and recommendations regarding the latest developments and trends with non - point source pollutants. — Provide support where needed for selecting, siting, engineering, designing, and operating stormwater BMPs to target contaminants of concern including BMP effectiveness studies. — Assist the City in the implementation of city specific tasks identified in the pollution prevention plan (PPP) required by the TSO for Fecal Coliform TMDL. — Assist the City in conducting as needed special studies to reduce potential fecal contaminations within its jurisdiction for Fecal Coliform TMDL. Conduct Field Sampling, Monitoring, and Reporting • Conduct field sampling studies for the various TMDLs as required and/or as requested. • Conduct or assist City staff in completing required monitoring and reporting requirements for currentTMDLs Organochlorine Compounds TMDL • Status: The TMDL has not been updated to include the States updated Sediment Quality Provisions. It is anticipated the results of the 13276 will be included in an updated TMDL. • Anticipated Effort: The 2018 report developed by Shelly Anghera and Susan Paulson (see Organochlorine TMDL project description on page X) needs to be updated and promoted to serve as the Implementation Plan for the this TMDL. The SQO analyses conducted by the County should be reviewed and Toxicity Identification Evaluation tools applied to demonstrate the agents causing toxicity. This information should inform new source reduction strategies for the watershed. — CopperTMDL • Status: The Revised TMDL has not yet been approved by the SWRCB and the EPA. Once approved, the City and County will be responsible in developing an Implementation Plan within 3 months and then conduct annual monitoring as defined in the TMDL. • Anticipated Effort: Once approved, it is expected the CopperTMDL will continue to require studies to evaluate metals in both water and sediment in various areas throughout Newport Bay to fill data gaps. Based on discussion with Water Board staff, those studies may include sediment and biological quality evaluations to better understand localized patterns of metals related to specific areas and uses in the bay. Hydrodynamic modeling studies may be recommended to estimate the effectiveness of various management alternatives. M&N will support the City's ongoing efforts to work collaboratively with DPR to further our understanding of how current copper limits in AFPs are manifested into tangible reductions in the bay. — Selenium Status: The EPA adopted the Selenium TMDL in 2019, establishing tissue -based numeric targets for fish tissue and bird eggs as site -specific objectives for the Newport Bay watershed. As part of the updated TMDL, watershed permittees developed a BMP strategic plan, which serves as the implementation plan for the Selenium TMDL.This plan includes a regional monitoring program and an offset and trading program. Anticipated Effort: We anticipate supporting the City in implementing the BMP strategic plan, specifically by assisting with monitoring and special study efforts near Big Canyon Wash and supporting the evaluation of selenium load reduction as a result of the Big Canyon Comprehensive Selenium Management Program that includes dry weather diversions of high - selenium groundwater and an infiltration wetland to treat stormwater runoff. — Fecal Indicator Bacteria Status: The Fecal Coliform TMDL is expected to be revised to align with current regulations and scientific advancements. Efforts will focus on identifying high -risk human fecal sources and implementing targeted measures to address controllable sources in identified hot spots.These actions aim to maximize the protection of recreational users in a cost-effective and scientifically defensible manner. ,", m o Hatt & n i c h o l Water Quality /Total Maximum Daily Load (TMDL) Compliance Programs I Scope of Services 117 • Anticipated Effort: GSI will lead as -needed services to support the City's compliance with Fecal Coliform TMDLs, bringing on extensive experience in addressing fecal contamination challenges in Orange County. GSI engineer Stella Shao brings over 10 years of expertise in bacteria TMDLs across North and South Orange County, including implementation monitoring, microbial source tracking (MST), comprehensive load reduction planning (CLRP),TMDL revisions, and impairment assessments. Her regular interactions with regulatory agencies, municipalities, OCPW, sanitation districts, and research institutions provide her with a deep understanding of the regional institutional framework for managing bacteria TMDLs. • We anticipate the following works will be carried out: » PPP Implementation: Assist the City in the implementation of city specific tasks (e.g. evaluation of vessel pump -out systems, waste disposal inspection for live -aboard vessels, upgrading evaluation for trash/debris capture boom) identified in the pollution prevention plan (PPP) required by theTSO for Fecal Coliform TMDL. » As needed monitoring effort: Conduct as needed MST and monitoring effort under dry and wet weather to support the City's effort in identifying and mitigating fecal contamination within city jurisdiction. » As -needed technical review of documents from regulatory agencies, other jurisdictions, and research institutions that may impact the revision of the Fecal Coliform TMDL. Support the Dry Weather Diversion Program: — Conduct monthly flow and quarterly water quality monitoring and reporting during the dry season in accordance with the discharge permits. — Analyze samples per requirements in the permit issued by Orange County Sanitation Department (OCSD) and provide flow and water quality results to OCSD. — Assist the City in conducting hydraulic and electronic meter calibrations per the requirements in the permit issued by OCSD. Area of Special Biological Significance (ASBS) Protection Monitoring — Several coastal areas in the City have been designated as ASBS and have special monitoring to demonstrate water quality conditions are maintained at the highest water quality. — Special studies may be required to evaluate stormwater discharges and the effectiveness of ongoing source control best management practices (BMPs). — Effort may include general monitoring for compliance and/or Bight ASBS programs, flow reduction effectiveness monitoring for dry weather and storm flows, monitoring to assess freshwater impacts in the ASBS receiving water. Attend TMDL and Related Water Quality Meetings as Required • Attend and represent City of Newport Bay at the monthly - Newport Bay TMDL Funding Partners Meetings • Continue supporting the City of Newport Beach Water Quality/Coastal Tidelands Committee Meetings by providing monthly updates or addressing information requests. • Attend City Harbor Commission Meetings and Parks, Beaches and Recreation Commission meetings as needed. • Attend regional Bight Planning Sessions at SCWRRP to confirm the City's interests are being met. • Attend and present testimony on behalf of City at Water Board and State Board meetings. Inclusion of Innovative Technologies Water quality regulations are continually evolving based on an increased understanding of water quality impacts, discovery of emerging contaminants of concern, and realization of new pressures related to global warming and sea level rise (SLR). Our team members stay in front of the evolving regulations by following the news, keeping in touch with local regulators, and attending scientific and professional conferences. Many of our team members are active stakeholders and contribute to the evolving regulations at hearings orthe during public comment. Due to the challenges of linking water quality numeric standards to water quality impairment, we need to develop or implement new analytical tools or methods to define the linkage. With an established linkage, effective implementation strategies can be supported. Our team members have experience: • Designing and permitting water effect ratios • Applying Sediment Quality Objectives (SQOs) for TMDL compliance • Designing and conducting source tracking studies for multiple media • Conducting special studies to support the development of Fecal indicator Bacteria criteria for REC-1 and SHEL beneficial uses • Applying novel testing approaches to support microbial source tracking • Designing and conducting bioaccumulation studies • Designing and conducting Toxicity Identification Evaluations • Designing and conducting chemical fingerprinting forensic investigations ,,,, m o Hatt & n i c h o I Water Quality /Total Maximum Daily Load (TMDL) Compliance Programs I Scope of Services 118 Provide Technical Support for Emerging Contaminants GSI offers a comprehensive range of services for emerging contaminants, including site characterization, risk assessment, and regulatory review. GSI has led numerous PFAS investigations, including remedial studies and risk assessments for human health and ecological impacts at multiple confidential sites across the U.S. Key work includes developing sampling designs and conceptual site models. In addition, GSI has been entrenched in research and developments related to microplastics and has presented our findings at both national and international conferences. GSI provided a technical response during the 2024 303(d) public comment period regarding the inclusion of microplastics. The technical response was included in the statewide comment letter submitted by CASQA (California Stormwater Quality Association) on behalf of the stormwater community. GSI also provides technical support for stormwater mitigation strategies for 6PPD-Q, a degradation product of 6PPD found in rubber products. section o Proposed Labor Hours Technical Support to 1 0.5 0.5 1 3 36 108 the TMDLs Field Sampling and 1 1 1 12 12 27 324 972 Monitoring Attend TMDL and Related Water Quality 1.5 1.5 3 36 108 Meetings TOTAL 1 3.5 1 1.5 1.5 14.5 12 1 33 1 396 1 1,188 ,,,, moffatt & nichol EXHIBIT B SCHEDULE OF BILLING RATES Moffatt & Nichol Page B-1 PROFESSIONALS moffatt & niChol RATE SCHEDULE FOR PROFESSIONAL SERVICES CLASSIFICATION Principal Engineer/Scientist Supervisory Engineer/Scientist Senior Engineer/Scientist Engineer/Scientist III Engineer/Scientist II Engineer/Scientist I Engineer/Scientist I Staff II Staff II Staff I Field Tech REIMBURSABLE EXPENSES (Unless Otherwise Provided in Written Agreement) Subcontracts or Outside Services Reproductions - In House Mylar Plots (B/W) Color Plots Vellum Plots (B/W) Bond Plots (B/W) Drawing Reproduction Document Reproduction - Outside Reproduction Travel Company Auto Rental Vehicle Airfare Meals and Lodging HOURLY RATES $350.00 $330.00 $320.00 $270.00 $260.00 $220.00 $210.00 $190.00 $180.00 $160.00 $150.00 Cost +10% $2.70/S F $4.90/SF $1.70/SF $1.10/SF Cost +10% $0.17/sheet Cost +10% Prevailing IRS Cost Cost Cost Effective March 1, 2024, Until Revised PROPOSED HOURLY RATES SHEET GSI Environmental Inc. P E R S O N N E L Ro GS I ENVIRONMENTAL HOURLY RATE ProjectAssistant........................................................................................................................................... $90 AccountingSpecialist.................................................................................................................................. $125 Researcher................................................................................................................................................. $155 Environmental Technician........................................................................................................................... $100 Senior Environmental Technician................................................................................................................ $115 CADD/Graphics Specialist........................................................................................................................... $130 GIS Specialist, Senior Data Scientist, Senior Programmer, Senior Researcher ........................................... $160 Engineer/Scientist/Geologist I...................................................................................................................... $135 Engineer/Scientist/Geologist II..................................................................................................................... $155 Engineer/Scientist/Geologist III.................................................................................................................... $175 Engineer/Scientist/Geologist IV................................................................................................................... $190 Senior Engineer/Scientist/Geologist I.......................................................................................................... $215 Senior Engineer/Scientist/Geologist II.......................................................................................................... $225 SeniorAssociate......................................................................................................................................... $245 Principal..................................................................................................................................................... $290 E Q U I P M E N T FieldVehicle..........................................................................................................................................$150/day Standard Sampling and Field Equipment...............................................................................................$100/day Photoionization Detector(PID)..............................................................................................................$120/day PortableGenerator................................................................................................................................$100/day AirSampling Equipment........................................................................................................................$120/day Low -Flow Sampling Instrumentation......................................................................................................$120/day SubmersiblePump ..................... ........................................................................................................... $220/day SamplingPumps.....................................................................................................................................$75/day Trimble T10/R1 Precision GPS Unit......................................................................................................$175/day Level C Personal Protective Equipment.......................................................................................$45/person/day Level D Personal Protective Equipment.......................................................................................$30/person/day PortableGC/MS.................................................................................................................................$1,100/day RentalEquipment Cost.......................................................................................................................cost + 10% O T H E R E X P E N S E S Outside Subcontractor Services.........................................................................................................cost + 10% Miscellaneous Expense (Travel, Shipping, Supplies, etc.) .......................................... ........................ cost+ 10% Mileage - Private Vehicles (subject to change in accordance with IRS adjustments) ........................... $0.67/mile Specialized Computer Hardware and Software Applications.................................................................. $30/hour Insurance Certificates Cost (Specific Endorsements and/or Waiver of Subrogation) ...........................cost + 10% EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Contract, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance providing statutory benefits and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each employee for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its City Council, boards and commissions, officers, agents, volunteers and employees. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary, excess/umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence, four million dollars ($4,000,000) general aggregate. The policy shall cover liability arising from bodily injury, property damage, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Contract, including coverage for any owned, hired, non -owned or rented Moffatt & Nichol Page C-1 vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of two million dollars ($2,000,000) per claim and four million dollars ($4,000,000) in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. E. Excess/Umbrella Liability Insurance. If any Excess or Umbrella Liability policies are used to meet the limits of liability required by this contract, then said policies shall be "following form" of the underlying policy coverage, terms, conditions, and provisions and shall meet all of the insurance requirements stated in this contract, including, but not limited to, the additional insured and primary & non-contributory insurance requirements stated herein. No insurance policies maintained by the City, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Consultant's primary and excess/umbrella liability policies are exhausted. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Contract shall be endorsed to waive subrogation against City, its City Council, boards and commissions, officers, agents, volunteers and employees, or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City. B. Additional Insured Status. All liability policies including general liability, products and completed operations, excess/umbrella liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City, its City Council, boards and commissions, officers, agents, volunteers and employees shall be included as additional insureds under such policies. C. Primary and Non -Contributory. Consultant's insurance coverage shall be primary insurance and/or the primary source of recovery with respect to the City, its City Council, boards and commissions, officers, agents, volunteers and employees. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self - Moffatt & Nichol Page C-2 insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days' notice of cancellation or nonrenewal of coverage (except for nonpayment for which ten (10) calendar days' notice is required) for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. All of the executed documents referenced in this Contract must be returned to City within ten (10) regular City business days after the date on the "Notification of Award". Insurance certificates and endorsements must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Contract. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. The City reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving Consultant ninety (90) calendar days' advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Right to Review Subcontractors. Consultant agrees that upon request, all agreements with subcontractors with whom Consultant enters into contracts with on behalf of City will be submitted to City for review. Failure of City to request copies of such agreements will not impose any liability on City, or its employees. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format at least as broad as Moffatt & Nichol Page C-3 CG 20 38 04 13. D. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. E. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Consultant. Any available proceeds in excess of specified minimum limits of insurance and coverage shall be available to the City. F. Self -Insured Retentions. Any self -insured retentions must be declared to and approved by City. City reserves the right to require that self - insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these requirements unless approved by City. G. City Remedies for Non -Compliance. If Consultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. H. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Contract, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. 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