HomeMy WebLinkAbout08 - Amendment to PSA for the Old Newport Boulevard and West Coast Highway Modifications Project (Contract No. 5244-1) (15R19)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
September 9, 2025
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Principal Civil Engineer - 949-644-3315,
atran@newportbeachca.gov
TITLE: Approval of Amendment No. One to Professional Services
Agreement with Kreuzer Consulting Group for the Old Newport
Boulevard and West Coast Highway Modifications Project (Contract
No. 5244-1) (15R19)
ABSTRACT:
On May 14, 2013, the City of Newport Beach entered into a professional services
agreement (PSA) with Kreuzer Consulting Group (KCG) of Irvine, to provide professional
engineering and environmental services for the Old Newport Boulevard and West Coast
Highway Modifications project. This agreement expired and the City entered into a second
PSA with KCG on October 22, 2024, Contract No. 5244-1, to prepare grant funding
documents for the right-of-way and construction phases of this project. Staff requests
City Council approval of Amendment No. One to Contract No. 5244-1 to provide for
additional engineering and right-of-way services.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Amendment No. One to the professional services agreement with Kreuzer
Consulting Group for Engineering and Right -of -Way Services for the Old Newport
Boulevard and West Coast Highway Modifications project to increase the agreement
amount by $286,059 for a total not -to -exceed amount of $306,655, and authorize the
Mayor and City Clerk to execute the amendment.
DISCUSSION:
This project is located at the intersection of Old Newport Boulevard and West Coast
Highway, an area of the highway within the jurisdiction of the California Department of
Transportation (Caltrans). A location map is provided as Attachment A. Currently, there
are three westbound and two eastbound lanes on West Coast Highway in the vicinity of
the proposed project. The third westbound lane terminates into a right -turn lane at
Old Newport Boulevard.
8-1
Approval of Amendment No. One to Professional Services Agreement with Kreuzer
Consulting Group for the Old Newport Boulevard and West Coast Highway
Modifications Project (Contract No. 5244-1) (15R19)
September 9, 2025
Page 2
The proposed improvements include widening the north side of West Coast Highway to
continue the third westbound thrudane, adding a bike lane, a right -turn pocket, and a
sidewalk. Additional improvements include implementing storm drain modifications;
constructing concrete curbs, gutters and sidewalks; constructing site improvements to
two adjacent private properties impacted by the roadway widening; constructing a
retaining wall; installing landscape and irrigation improvements; relocating and adjusting
utilities; and modifying signing and striping. Partial right-of-way acquisition will be required
from two adjacent parcels to facilitate the improvements.
On October 17, 2024, the City entered into a new PSA (Contract No. 5244-1) with KCG
to prepare grant funding documents for an Orange County Transportation Authority
(OCTA) Comprehensive Transportation Funding Program grant application. In April 2025,
OCTA informed the City that it will receive up to $4,327,881 in Measure M grants for the
right-of-way and construction phases.
With the success of the grant application, staff recommends the approval of
Amendment No. One with KCG to prepare site improvement plans for the two impacted
parcels, design a new retaining wall along the back of the two parcels, and provide right-
of-way acquisition services. Upon further evaluation of the Old Newport Boulevard
realignment option, the design team decided to revert to the existing Old Newport
Boulevard alignment option due to right-of-way constraints and existing infrastructure
conflicts. Amendment No. One (Attachment B) includes additional engineering services
needed to finalize the construction documents for the existing alignment option.
FISCAL IMPACT:
The adopted budget includes sufficient funding for this service. It will be expensed to the
Capital Improvement Program Project Budget Gas Tax account in the Public Works
Department, 12101-980000-15R19. The consultant's proposed not -to -exceed fee for this
additional service is $286,059. Gas Tax revenue is received through State -imposed taxes
on fuel and motor vehicle registration dedicated to transportation purposes.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
8-2
Approval of Amendment No. One to Professional Services Agreement with Kreuzer
Consulting Group for the Old Newport Boulevard and West Coast Highway
Modifications Project (Contract No. 5244-1) (15R19)
September 9, 2025
Page 3
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Amendment No. One
8-3
a
Attachment B
AMENDMENT NO. ONE TO
PROFESSIONAL SERVICES AGREEMENT
WITH RAK DEVELOPMENT, INC. DBA KREUZER CONSULTING GROUP FOR
OLD NEWPORT BOULEVARD AND WEST COAST HIGHWAY MODIFICATIONS
THIS AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT
("Amendment No. One") is made and entered into as of this 9th day of September, 2025
("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and RAK DEVELOPMENT, INC., a
California corporation doing business as ("DBA") KREUZER CONSULTING GROUP
("Consultant"), whose address is 18872 MacArthur Blvd, Suite 210, Irvine, CA 92612, and
is made with reference to the following: _
RECITALS
A. On October 17, 2024, City and Consultant entered into a Professional Services
Agreement (Contract No. C-5244-1) ("Agreement") for engineering support
services for the Old Newport Boulevard and West Coast Highway Intersection
Improvement ("Project").
B. The parties desire to enter into this Amendment No. One to reflect additional
Services not included in the Agreement, to extend the term of the Agreement to
October 16, 2029 and to increase the total compensation.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on October 16, 2029, unless terminated earlier as set forth herein."
2. SERVICES TO BE PERFORMED
Exhibit A to the Agreement shall be supplemented to include the Scope of
Services, attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). Exhibit A to the Agreement and Exhibit A to this Amendment No. One shall
collectively be known as "Exhibit A." The City may elect to delete certain Services within
the Scope of Services at its sole discretion.
3. COMPENSATION TO CONSULTANT
Exhibit B to the Agreement shall be supplemented to include the Schedule of
Billing Rates, attached hereto as Exhibit B and incorporated herein by reference. Exhibit
B to the Agreement and Exhibit B to Amendment No. One shall collectively be known as
"Exhibit B."
M
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, shall not exceed Three Hundred Six
Thousand Six Hundred Fifty Five Dollars and 001100 ($306,655.00), without prior
written authorization from City. No billing rate changes shall be made during the term of
this Agreement without the prior written approval of City."
The total amended compensation reflects Consultant's additional compensation
for additional Services to be performed in accordance with this Amendment No. One,
including all reimbursable items and subconsultant fees, in an amount not to exceed Two
Hundred Eighty Six Thousand Fifty Nine Dollars and 001100 ($286,059.00).
4. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
Rak Development, Inc. DBA Kreuzer Consulting Group Page 2
:.
IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: F,
By: ( .�
Aa n C. Harp
City Attorney r c
ATTEST:
Date:
Molly Perry
Interim City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Joe Stapleton
Mayor
CONSULTANT: Rak Development, Inc.,
a California corporation DBA Kreuzer
Consulting Group
Date:
By:
Richard Andrew Kreuzer
Chief Executive Officer, Chief Financial
Officer
Date:
By:
Kelsey A Jaap
Secretary
(END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B Schedule of Billing Rates
Rak Development, Inc. DBA Kreuzer Consulting Group Page 3
8-7
EXHIBIT
SCOPE OF SERVICES
Rak Development, Inc. DBA Kreuzer Consulting Group Page A-1 8.8
Task 1.0 - Project Management, Administration and Meetings
Under this task, Consultant will manage the subconsultant team and coordinate project
activities and tasks with the City of Newport Beach. Consultant will attend all project
related meetings for the duration of the Project.
Task 2.0 - Field Reviews
Under this task, Consultant will conduct field reviews, as required, to ensure base map
accuracy and to evaluate and resolve design issues in the field.
Task 3.0 - Utility Coordination
Due to the Project being on hold for over 2 years, Consultant will need to reestablish and
maintain utility coordination activities which will consist of the following efforts:
• Review plans showing location and size of all utility lines and appurtenances within
the Project area.
• Cross check plotted locations above with detailed topographic survey information
to ensure that existing lines are shown in proper location. Field checks will be
performed as necessary.
• Based on the proposed improvements, determine where potential utility conflicts
exist and where utility relocation is warranted.
• Coordinate with affected utility companies regarding conflicts, relocations and
improvements. This coordination effort will require providing updated plans to the
utility agencies for the proposed improvements and also meeting with the various
utility service planners on the Project site, as necessary, to discuss conflicts and/or
relocations.
Task 4.0 -Additional Field Survey
Consultant has assumed that there will likely be a need to pick up additional field survey
points to support the detailed design of the wall and on -site improvements on the back
side of A's as well as some points on the Pacific Imaging site. Consultant has included
provisions for 3 days of additional surveying, as needed.
Task 5.0 - Undated Base Plan
Based on the results of tasks 2.0, 3.0 and 4.0, Consultant will modify the Project base plan.
Task 6.0 - Utility Potholin
As reflected on Exhibit A on the following page, Consultant has identified the need for 4
utility potholes for the Project.
:•,
Bess Test Labs (BST) will conduct these potholes per their proposal which is included
herein as Attachment 1.
Task 7.0 -Wall Geotechnical Report
A geotechnical investigation and report are required to support the design of the soldier pile
retaining wall along Santa Ana Avenue on the back side of the A's property.
Albus Associates will complete this work in conformance with their proposal which is
included herein as Attachment 2.
Task 8.0 - Pacific Imaging Site Lavout and Preliminary Design
City staff are currently having discussions with the Pacific Imaging property owner. Based
on these discussions, the parties anticipate the need to develop some options and
alternatives for this Project site to facilitate further discussion and, ultimately, the owner's
approval of improvements on his property. Consultant will develop preliminary plans
and/or graphics, as requested, to facilitate this process.
Task 9.0 -A's Site Layout and Preliminary Design
Consultant has done a fair amount of preliminary design work to date on this site. This task
will include refinements to this design and preparation of graphics, as required, to facilitate
the City's further discussions with the property owner.
Task 10.0 - Santa Ana Wall Design
Under this task Consultant will set the wall horizontal alignment and will develop a profile
for the wall. Consultant's design will also include the removal of the existing structure on
the slope behind the Pacific Imaging site. Cross sections will be developed to depict the
wall as well as the vertical location of Santa Ana Avenue and the proposed parking lots
adjacent to the wall on the A's and Pacific Imaging sites.
The structural details and supporting calculations for the retaining wall will be completed
by Rende Consulting Group (RCG) in conformance with their proposal which is included
herein as Attachment 3.
Task 11.0 - Modify/Finalize Legal Descriptions and Plats
Based on the final design plans, Consultant will modify the current legal descriptions and
right of way plats for the acquisitions required from the A's site (AP #049-110-01) and the
Pacific Imaging Site (AP #049-110-29) for the Project. These documents will cover all
necessary takes, including permanent takes/easements as well as temporary construction
easements.
M
Task 12.0 - Right of Way Acquisition
Dokken Engineering will provide right of way acquisition services for the Project in
conformance with their proposal which is included herein as Attachment 4.
Task 13.0 - Prepare 90% PS&P
Under this task, the Consultant will prepare a 90% complete plan set consisting of the
following sheets:
Description Sheets Scale
Title Sheet 1 NTS
Typical Sections 1 NTS
Construction Details 2 NTS
Removal Plans 1 1 "=20'
Roadway Plan & Profile 2 1 "=20' H; 1 "=2' V
Off Site Plans 31 "=10'
Utility Plan 1 1 "=20'
Drainage Plan 1 1"=20'
Storm Drain Profiles 1 1 "=20' H; 1 "=2' V
Retaining Wall Plan & Profile 1 1 "=20' H; 1 "=4' V
Retaining Wall Details 2 Varies
Planting Plan 21 "=10'
Irrigation Plan 2 1 "=10'
Planting & Irrigation Details 2 NTS
Signing & Striping Plans 21 "=20'
Construction Staging Plans 51"=40'
Cross Sections 91 "=10' H; 1 "=1' V
Consultant will provide Construction Specifications for the Project as well as prepare and
submit quantity calculations and a construction cost estimate.
8-11
Consultant will utilize the services of Clark and Green Associates for the preparation of
planting and irrigation plans and details. Their proposal is contained in Attachment 5
herein.
Task 14.0 - Update/Finalize Water Quality Document
Under this task, Consultant will update and finalize the Draft WQMP that was prepared for
the Project in 2022. This document will be finalized in conformance with City format and
content requirements.
Task 15.0 - Respond to City Comments and Submit 100% PS&E
Under this task, Consultant will address all City comments on the 90% submittal and will
submit revised PS&E along with a response matrix which addresses all 90% comments.
Task 16.0 - Respond to City Comments and Submit Final PS&E
Under this task, Consultant will address all City comments on the 100% submittal and will
submit revised PS&E along with a response matrix which addresses all 100% comments.
Task 17.0 - Caltrans Encroachment Permit
Under this task, Consultant will package the Project plans, including traffic control plans
and required supporting documentation for submittal to Caltrans for an Encroachment
Permit. This permit application will be processed through the CEPS portal. Consultant will
address all Caltrans comments and/or requests for additional information until the permit
is obtained.
8-12
EXHIBIT B
SCHEDULE OF BILLING RATES
Rak Development, Inc. DBA Kreuzer Consulting Group Page B-1 8_13
City of Newport Beach
Exhibit B
PCH/Old Newport Intersection Improvements Fee Schedule
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hr.
IF _
hr,
S220
S140
S235
1 PM, Administration and Meetin s
50
16
$15,440
$15.440
2 Field Review
4
4
$1,440
$1,44C
3 Utilit Coordination
12
20
$5,44C
$6A40
4 Additional Field Survey
1
2
24
S6,140
$6.140
5 Update Base Files
2
12
$2,120
$2,120
6 Utility Potholing
2
4
$1,000
$11,360
$11,360
$12,360
7 Wall Geotechnical Report
2
4
$1,000
$15,400
$15A00
$16.400
8 Pacific Imaging Site Layout. Preliminary Design
and Final Design
3
12
$3,440
$3 440
9 A's Site Layout. Preliminary Design and Final
Design
4
5
$2,000
$2,000
10 Santa Ana Ave Walk Design
24
48
$12.000
$19.600
Si9,600
S31.600
11 Modify/Finalize Legal Descriptions and Plats
8
16
$4.000
$4.000
12 Right of Way Ac uistion
12
16
$4,880
$61,575
$61,575
566.455
13 Prepare 90% PS&E
60
160
$40,000
S21 924
$21,924
$51.924
14 Update/Finalize Water Quality Document
4
10
$2,280
$2,280
15 Respond to City Comments and Submit 90%
PS&E
40
80
$20,000
$20.000
16 Respond to City Comments and Submit 100%
PS&E
20
40
$10,000
$10,000
17 Caltrans Encroachment Permit
24
48
S12,000
$12,000
18 Bidding and Construction Support
24
16
$7.520
$4.000
$4.000
$11,520
Rermbursables
$1,500
$1,500
$1.500
Total Hours
331
516
24
Total Cost
$72,820
$72,240
$5,640
$1,500
$152.200
$23,600
$15,400
$11,360
$61.575
$21.924
$133,859
$286,059
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