HomeMy WebLinkAbout10 - Street Pavement Repair Program Fiscal Year 2024-25 — NOC for Contract No. 9716-1 (25R06)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
September 9, 2025
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Principal Civil Engineer - 949-644-3315,
atran@newportbeachca.gov
TITLE: Street Pavement Repair Program Fiscal Year 2024-25 — Notice of
Completion for Contract No. 9716-1 (25R06)
ABSTRACT:
On February 25, 2025, the City Council awarded Contract No. 9716-1 for the
Street Pavement Repair Program Fiscal Year 2024-25 project to Hardy & Harper, Inc.
The project removed and replaced areas of deteriorated asphalt pavement in the
Spyglass Hill, Newport Hills, Harbor View and Seawind communities. The work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$1,425,000
$1,523,758.84
$98,758.84
6.9%
Allowed Contract Time + Approved
65
Actual Time Used (Days)
64
Extensions (Days) =
This project included reconstructing isolated portions of deteriorated asphalt concrete
pavement, adjusting manhole frames to grade, replacing utility boxes and lids, replacing
and resetting survey monument boxes, and installing new traffic striping. These
improvements were completed in preparation of the annual slurry seal contract located in
the same communities.
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Street Pavement Repair Program Fiscal Year 2024-25 —
Notice of Completion for Contract No. 9716-1 (25R06)
September 9, 2025
Page 2
The contracted work has been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 1,425,000.00
Actual Cost of Bid Items Constructed: $ 1,386,558.05
Total Change Orders: $ 137,200.79
Final Contract Cost: $1,523,758.84
The final total contract amount was $1,523,758.84, which was approximately 6.9% higher
than the original bid amount. This cost increase was primarily due to encountering poor
subgrade conditions while reconstructing Point Loma Drive and Half Moon Bay Drive.
Both roadways required additional subgrade removal and treatment, and placement of
additional base course asphalt concrete prior to laying the new asphalt concrete finish
course.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule February 24, 2025
Actual Start of Construction Per Notice to Proceed March 17, 2025
Estimated Completion per Annual Baseline Schedule July 11, 2025
Substantial Completion Date Inclusive of Extra Work June 9, 2025
The project start date was delayed to allow sufficient time to complete the Concrete
Replacement Program, which was in progress in the same communities. The contractor
was able to complete all the proposed improvements within the time allotted.
FISCAL IMPACT:
The Street Pavement Repair Program FY 2024-25 was included within the FY 2024-25
Capital Improvement Program. Funds for the construction contract were expended from
the following accounts:
Account Description
General Fund FY 2021-22
General Fund FY 2023-24
General Fund FY 2024-25
Water Capital FY 2022-23
Water Capital FY 2023-24
Wastewater Enterprise FY 2023-24
Account Number
01201927-980000-22R03
01201927-980000-24R03
01201927-980000-25R03
70201-980000-23R09
70201-980000-24R09
71101-980000-24R09
Total:
Amount
$ 18,500.00
$ 61,200.49
$ 1,407,858.35
$ 412.07
$ 22,267.93
$ 13,520.00
$ 1,523,758.84
The Water Capital and Wastewater Enterprise funds generate revenue primarily through
water and wastewater rates collected by service users
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Street Pavement Repair Program Fiscal Year 2024-25 —
Notice of Completion for Contract No. 9716-1 (25R06)
September 9, 2025
Page 3
ENVIRONMENTAL REVIEW:
On February 25, 2025, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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