HomeMy WebLinkAbout17 - Budget Amendment to Accept a Check from the Newport Beach Public Library Foundation and Appropriate FundsQ �EwPpRT
c
9C/FOR
TO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
September 9, 2025
Agenda Item No. 17
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Melissa Hartson, Library Services Director - 949-717-3801,
mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager - 949-717-3819,
rightfoot@newportbeachca.gov
TITLE: Budget Amendment to Accept a Check from the Newport Beach
Public Library Foundation and Appropriate Funds to the Library's
Fiscal Year 2025-26 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the
Newport Beach Public Library Foundation. The funds would be used toward the opening
day collection at the new Balboa Library and purchasing furniture for the Mariners Library.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $40,000 from the Newport Beach Public Library
Foundation and approve Budget Amendment No. 26-023 to increase revenues and
expenditures by the same amount in Division 0106051 (Foundation).
DISCUSSION:
A donation from the Newport Beach Public Library Foundation (Foundation) in the amount
of $40,000 is intended to help fund the opening day collection for the new Balboa Branch
Library. The current building is slated to be rebuilt and will reopen in 2027. Staff is looking
forward to offering the Balboa Library patrons a brand-new collection of materials for all
ages on opening day. The Foundation is also donating funds for new computer chairs for
the patrons who visit Mariners Branch. The current building and its furnishings are
approaching 20 years old and the new chairs will provide greater comfort and flexibility
for the patrons who utilize this branch. This donation from the Library's FY 2025-26 Grant
Request to the Foundation was approved by the Board of Library Trustees at its
August 18, 2025 meeting.
17-1
Budget Amendment to Accept a Check from the Newport Beach Public Library
Foundation and Appropriate Funds to the Library's Fiscal Year 2025-26 Maintenance
and Operation Budget
September 9, 2025
Page 2
FISCAL IMPACT:
The proposed budget amendment appropriates $40,000 in additional revenue from the
Foundation and $40,000 in increased expenditure appropriations with no impact on fund
balance. The revenue will be posted in the Foundation account in the Library Services
Department, 0106051-511085, and the purchase will be expensed to the following
Foundation accounts:
Library Materials
Office Furniture and Fixtures
ENVIRONMENTAL REVIEW:
0106051-841052 $34,000
0106051-911039 $ 6,000
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Budget Amendment 26-023
17-2
ATTACHMENT A
City of Newport Beach
BUDGET AMENDMENT
2025-26
Department: Library
Requestor: Rebecca Lightfoot
❑ CITY MANAGER'S APPROVAL ONLY
El COUNCIL APPROVAL REQUIRED
ONETIME: 0 Yes ❑ No
City Clerk:
Finance Director:
Budget Manager:
BA#: 26-023
Date
Date $1=5
Date D �(J510
cAru%1VMrivry rvn ncatyrar
The Board of Library Trustees voted to accept a donation from the Newport Beach Public Library Foundation, which will ❑ from existing budget appropriations
increase revenues and expendiures. $34,000 will help fund an Opening Day Collection for the Balboa Library and $6,000 0 from additional estimated revenues
will help purchase new computer chairs for patrons who utilize the Mariners Library. ❑ from unappropriated fund balance
REVENUES
Fund #
Org
Object
Project Description
Increase or (Decrease) $
010
0106051
511085
LIBRARY FOUNDATION - NB LIBRARY FOUNDATION
40,000.00
Subtotal
$ 40,000.00
EXPENDITURES
Fund #
Org
Object
Project Description
Increase or (Decrease) $
O10
0106051
841052
LIBRARY FOUNDATION - LIBRARY MATERIALS
34,000.00
O10
0106051
911039
LIBRARY FOUNDATION - OFFICE FURNITURE/FIXTURES
6,000.00
Subtotal
$ 40,000.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
010
300000
GENERAL FUND -
FUND BALANCE CONTROL
Subtotal
$ -
No Change In Fund Balance
17-3