HomeMy WebLinkAbout18 - Budget Amendment to Accept a Check from the Friends of the Newport Beach LibraryQ �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
September 23, 2025
Agenda Item No. 18
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Melissa Hartson, Library Services Director - 949-717-3801,
mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager — 949-717-3819,
rightfoot@newportbeachca.gov
TITLE: Budget Amendment to Accept a Check from the Friends of the
Newport Beach Library and Appropriate Funds to the Library's Fiscal
Year 2025-26 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Friends of the
Newport Beach Library (Friends) to enhance the collections and programs of the
Newport Beach Public Library.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $250,000 from the Friends of the Newport Beach
Library and approve Budget Amendment No. 26-025 to increase expenditures by the
same amount in Division 0106052.
DISCUSSION:
A donation from the Friends in the amount of $250,000 is intended to fund materials and
programs from the Library's Wish List for Fiscal Year 2025-26, which was approved by
the Board of Library Trustees at its July 21, 2025, regular meeting.
The Friends' mission is to enhance the excellent services that the City of Newport Beach
already supports. This gift will augment the Library's collections at all locations, in all
formats and for all age groups. The funds will also sponsor a variety of programming,
such as Summer Reading, Sunday Musicales, National Library Week, and Young Adult
Programs. The funds will also help fund an Opening Day Collection at the new
Balboa Branch Library.
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Budget Amendment to Accept a Check from the Friends of the Newport Beach Library
and Appropriate Funds to the Library's Fiscal Year 2025-26 Maintenance and Operation
Budget
September 23, 2025
Page 2
FISCAL IMPACT:
The Budget Amendment appropriates $250,000 in additional revenue from the Friends
and $250,000 in increased expenditure appropriations with no impact on fund balance.
The revenue will be posted to the Friends account in the Library Services Department,
0106052-511080, and the purchases will be expensed to the following Friends accounts:
Library Materials 0106052-841052 $200,000
Programming 0106052-841004 $ 50,000
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING -
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Budget Amendment 26-025
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ATTACHMENT A
City of Newport Beach
BUDGET AMENDMENT
2025-26
Department: Library
Requestor: Rebecca Lightfoot
❑ CITY MANAGER'S APPROVAL ONLY
COUNCIL APPROVAL REQUIRED
ONETIME: ❑ Yes ❑ No
BA#: 26-025
City Clerk: Date Finance Director: 9*0 alf;i� Date Oftoll
Budget Manager: Date
EXPLANATION FOR REQUEST:
The Board of Library Trustees voted to accept a donation from the Newport Beach Friends of the Library, which will ❑ from existing budget appropriations
increase revenues and expendiures. $100,000 will help fund General Materials, $50,000 will help fund its current ❑' from additional estimated revenues
program offerings as well as introduce new programs, and 5100,000 will fund the purchase of new, popular collections ❑ from unappropriated fund balance
for the Blaboa Branch Library,
REVENUES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
0106052
511080
FRIENDS OF THE LIBRARY - FRIENDS OF THE LIBRARY
250,000.00
Subtotall
$ 250,000.00
EXPENDITURES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
0106052
841052
FRIENDS OF THE LIBRARY- LIBRARY MATERIALS
200,000.00
010
0106052
841004
FRIENDS OF THE LIBRARY - PROGRAMMING
50,000.00
Subtotal
$ 250,000.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
O10
300000
GENERAL FUND - FUND BALANCE CONTROL
Subtotal
$
No Change In Fund Balance
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