HomeMy WebLinkAbout08 - Central Library, OASIS Senior Center and VJ Community Center Carpet Replacement - NOC for Contract No. 9750-1 (25F02)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
October 28, 2025
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Central Library, OASIS Senior Center and VJ Community Center
Carpet Replacement - Notice of Completion for Contract No. 9750-1
(25F02)
ABSTRACT:
On May 13, 2025, the City Council awarded Contract No. 9750-1 for the Central Library,
OASIS Senior Center and Vincent Jorgensen (VJ) Community Center Carpet
Replacement project to Commercial Interior Resources. The project replaced aging
carpets at the Central Library (1000 Avocado Ave.), OASIS Senior Center (801 Narcissus
Ave.) and VJ Community Center (1300 Irvine Ave.) The work is now complete and staff
requests City Council acceptance and closeout of the contract.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$151,070.00
$158,362.26
$7,292.26
4.8%
Allowed Contract Time + Approved
40
Actual Time Used (Days)
40
Extensions/Suspensions (Days) _
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Central Library, OASIS Senior Center and VJ Community Center Carpet Replacement -
Notice of Completion for Contract No. 9750-1 (25F02)
October 28, 2025
Page 2
This project is part of the Facilities Maintenance Master Plan (FMMP) and included the
replacement of aging carpets at the Central Library, OASIS Senior Center and VJ
Community Center providing improved aesthetic appeal and aesthetic durability by
implementing patterns which will better mask future stains.
The contracted work has been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$ 151,070.00
$ 151,070.00
$ 7,292.26
$ 158,362.26
The total contract amount was $158,362.26, approximately 4.8% higher than the original
bid amount. The additional cost resulted from a discretionary post -construction design
change to the Central Library carpet and an additional furniture moving scope beyond
that covered by the original contract.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
September 22, 2025
Actual Start of Construction Per Notice to Proceed
Varied By Location
Estimated Completion Per Annual Baseline Schedule
October 31, 2025
Substantial Completion Date Inclusive of Extra Work
September 24, 2025
FISCAL IMPACT:
The Central Library, OASIS Senior Center and VJ Community Center Carpet
Replacement project was included within the Fiscal Year 2024-25 Capital Improvement
Program Budget. Funds for the construction contract were expended from the following
account(s):
Account Description Account Number Amount
FMMP 57101-980000-25F02 $ 153,077.26
General Fund 01080801-811008 $ 5,285.00
Total: $ 158,362.26
The FMMP includes a comprehensive condition assessment of all City facilities and
prioritizes capital repairs and/or major maintenance based on a variety of factors including
current condition and age of facilities. This program funds a variety of capital repair and
maintenance projects in an effort to keep City facilities in good condition and is funded by
the General Fund.
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Central Library, OASIS Senior Center and VJ Community Center Carpet Replacement -
Notice of Completion for Contract No. 9750-1 (25F02)
October 28, 2025
Page 3
ENVIRONMENTAL REVIEW:
On May 13, 2025, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
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PROJECT LOCATIONS
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CITY YARD RE -ROOFING PROJECT
LOCATION MAP
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UNIVERSITY
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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