HomeMy WebLinkAbout09 - Fiscal Year 2025-26 Citywide Park Fence Rehabilitation — Award of Contract No. 9837-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
October 28, 2025
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Fiscal Year 2025-26 Citywide Park Fence Rehabilitation — Award
of Contract No. 9837-1 to Dash Construction Company, Inc.
(25P02)
ABSTRACT:
The City of Newport Beach received construction bids for the Fiscal Year 2025-26
Citywide Park Fence Rehabilitation project and staff requests City Council approval to
award the construction contract to DASH Construction Company, Inc. of Woodland Hills.
This project is part of the Park Maintenance Master Plan (PMMP) and involves removing
and replacing chain link fencing and fence painting at Bonita Canyon Sports Park, Buffalo
Hills Park, Mariners Park and West Newport Park.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no
expansion or an existing use) of the CEQA Guidelines, California Code of Regulations,
Title 14, Chapter 3, because this project has no potential to have a significant effect
on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 9837-1 to DASH Construction Company, Inc. for the total bid price
of $392,500 for the Fiscal Year 2025-26 Citywide Park Fence Rehabilitation project,
and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $39,250 (10% of the total bid) to cover the cost of
unforeseen work not included in the original contract.
DISCUSSION:
As part of the PMMP, City parks are periodically inspected for maintenance and repair
issues.
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Fiscal Year 2025-26 Citywide Park Fence Rehabilitation — Award of Contract No. 9837-
1 to Dash Construction Company, Inc. (25P02)
October 28, 2025
Page 2
The PMMP evaluation includes irrigation controllers, amenities, park equipment and
fencing. Staff prioritize the various capital maintenance needs with an emphasis on items
that keep parks in service.
This project focuses on fencing repairs, and the project locations are Bonita Canyon
Sports Park, Buffalo Hills Park, Mariners Park and West Newport Park. The project
addresses the fencing at the baseball fields, pickleball courts and tennis courts, which
have deteriorated due to weathering, age and heavy use.
At 10 a.m. on September 3, 2025, the City Clerk opened and read the following bids for
this project:
BIDDER
TOTAL BID AMOUNT
Low
DASH Construction Company, Inc.
$ 392,500.00
2nd
Golden West Fence
$ 490,627.57
3rd
J & A Fence
$ 499,000.00
4th
Armor Fence Concepts
$ 767,632.00
5th
Quality Fence Co Inc
$ 818,888.00
6th
RED HAWK SERVICES, INC.
$ 1,644,405.00
The City received six bids for this project. Staff recommends awarding to the lowest
bidder, DASH Construction Company, Inc., which is registered with the Department of
Industrial Relations and possesses a valid and current California State Contractor's
License Classification "C-13", as required by the project specifications. A check of DASH
Construction Company, Inc. references indicates satisfactory completion of similar
projects for other public agencies.
DASH Construction Company, Inc.'s bid amount was approximately 7.3% under the
engineer's estimate of $470,700. The lower bid is attributed to a very competitive bid
environment.
Pursuant to the contract specifications, the contractor will have 30 consecutive working
days to complete the project. Work is scheduled to begin in the fall of 2025.
The project plans and specifications will be available for review at the October 28, 2025,
City Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The project will be expensed to the PMMP.
The following funds will be expended:
Account Description
PMMP
Account Number Amount
57001-980000-25P02 $ 432,750
Total: $ 432,750
9-2
Fiscal Year 2025-26 Citywide Park Fence Rehabilitation — Award of Contract No. 9837-
1 to Dash Construction Company, Inc. (25P02)
October 28, 2025
Page 3
Proposed fund uses are as follows:
Vendor
DASH Construction Company, Inc
DASH Construction Company, Inc
Various
Purpose
Construction Contract
Construction Contingency
Printing & Incidentals
Total:
Amount
$
392,500
$
39,250
$
1,000
$
432,750
The PMMP includes a comprehensive condition assessment of all City parks and
prioritizes capital repairs and major maintenance based on a variety of factors including
current condition and age of parks. This program funds a variety of capital repair and
maintenance projects in an effort to keep City parks in good condition and is funded
through the General Fund.
Staff recommends establishing $39,250 (10% of the total bid) for contingency purposes
and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of
existing facilities involving no expansion of an existing use) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because this project has no potential
to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
9-3
ATTACHMENT A
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2025-2026 CITYWIDE PARK FENCE REHABILITATION CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP C-9837-1 25P02 10/14/25
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