HomeMy WebLinkAbout13 - Fiscal Year 2025-26 Facilities Roofing Project — Award of Contract No. 9860-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
October 28, 2025
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer— 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Fiscal Year 2025-26 Facilities Roofing Project — Award of Contract
No. 9860-1 to AME Builders, Inc. (26F02)
ABSTRACT:
The City of Newport Beach received construction bids for the Fiscal Year 2025-26
Facilities Roofing Project as part of the Facilities Maintenance Master Plan (FMMP). Staff
requests City Council approval to award the construction contract to AME Builders, Inc.
dba AME Roofing of Upland. The project includes the removal and disposal of existing
roof systems and the installation of new built-up roofing systems at the Mariners Library
and Fire Station No. 7.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(d), Class 1 (restoration or rehabilitation of deteriorated
facilities involving negligible or no expansion of existing use) of the CEQA Guidelines,
California Code of Regulations, Title 14, Division 6, Chapter 3, because this project
has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 9860-1 to AME Builders, Inc. dba AME Roofing for the total bid
price of $423,400 for the Fiscal Year 2025-26 Facilities Roofing Project, and authorize
the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $42,340 (10% of the total bid) to cover the cost of
unforeseen work not included in the original contract.
DISCUSSION:
As part of the FMMP, City buildings are periodically inspected for maintenance and repair
issues. Staff prioritizes the various capital maintenance needs of the facilities with an
emphasis on scopes that will keep them in service. Staff has identified the existing roof
systems at Mariners Library and Fire Station No. 7 as needing replacement. These roof
systems are nearing 20 years old and are experiencing deterioration due to their age.
13-1
Fiscal Year 2025-26 Facilities Roofing Project — Award of Contract No. 9860-1 to AME
Builders, Inc. (261`02)
October 28, 2025
Page 2
At 1 p.m. on September 25, 2025, the City Clerk opened and read the following bids for
this Project:
BIDDER
TOTAL BID AMOUNT
Low
AME Builders, Inc. dba AME Roofing
$423,400
2nd
Letner Roofing
$431,000
3rd
Chapman Coast Roof Co., Inc.
$442,368
4th
AOS Inc., dba Superior Roofing
$460,010
5th
Bishop, Inc.
$515,948
6th
Southland Roofing, Inc.
$666,000
7th
Rite -Way Roof Corporation
$691,000
8th
Best Contracting Services, Inc.
$720,830
9th
C.I. Services, Inc.
$824,000
The City received nine bids for this project. Staff recommends awarding to the lowest
bidder, AME Builders, Inc. dba AME Roofing, which is registered with the Department of
Industrial Relations and possesses a California State Contractor's License Classification
"C-39", as required by the project specifications. A review of references for AME Builders,
Inc. dba AME Roofing shows satisfactory completion of similar contracts for several
school districts and public agencies, including the Newport -Mesa Unified School District,
Los Alamitos School District, Montebello Unified School District, and the City of Redlands.
AME Builders, Inc.'s total bid amount was approximately 42% under the engineer's
estimate of $727,000. The difference between the low bid and the engineer's estimate
was primarily due to the lower than anticipated cost to remove the existing roof system
and install a new roof system at Mariners Library and a more competitive bid environment.
Pursuant to the contract specifications, the contractor will have 80 consecutive working
days to complete the project. Work is scheduled to begin in the fourth quarter of 2025 or
first quarter of 2026.
The project plans and specifications will be available for review at the October 28, 2025,
City Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The project will be expensed to the FMMP.
The following funds will be expended:
Account Description Account Number Amount
FMMP 57101-980000-26F02 $ 465,740
[Type here]
13-2
Fiscal Year 2025-26 Facilities Roofing Project — Award of Contract No. 9860-1 to AME
Builders, Inc. (261`02)
October 28, 2025
Page 3
Proposed fund uses are as follows:
Vendor Purpose Amount
Contractor Construction Contract $ 423,400
Contractor Construction Contingency $ 42,340
Total: $ 465,740
The FMMP includes a comprehensive condition assessment of all City facilities and
prioritizes capital repairs and/or major maintenance based on a variety of factors including
current condition and age of facilities. This program funds a variety of capital repair and
maintenance projects in an effort to keep City facilities in good condition and is funded by
the General Fund.
Staff recommends establishing $42,340 (10% of the total bid) for contingency purposes
and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15303(d), Class 1 (restoration or
rehabilitation of deteriorated facilities involving negligible or no expansion of existing use)
of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3,
because this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
[Type here]
13-3
ATTACHMENT A
OPROJECT LOCATION
0
COAST
SPY
7
ve
2025-2026 FACILITIES ROOFING PROJECT CITY OF NEWPORT BEACH
LOCATION MAP PUBLIC WORKS DEPARTMENT
C-9860-1 1 26 F02 1 10/28/25