HomeMy WebLinkAbout10 - Corporation Yard, Utility Yard and Oilfield Gate Rehabilitation - NOC for Contract No. 9749-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 13, 2026
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Corporation Yard, Utility Yard and Oilfield Gate Rehabilitation —
Notice of Completion for Contract No. 9749-1
ABSTRACT:
On April 15, 2025, the City Council awarded contract No. 9749-1 for the Corporation Yard,
Utility Yard, and Oilfield Gate Rehabilitation project to Gold Coast Fence Inc. The project
replaced aging gates and gate components at the Corporation Yard (592 Superior Ave.),
Utilities Yard (949 W. 16th St.), Oilfields (5904 West Coast Highway) and Big Canyon
Reservoir (3300 Pacific View Dr.). The work is now complete and staff requests City Council
acceptance and closeout of the contract.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this
action will not result in a physical change to the environment, directly or indirectly; and
b) Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$304,768
$335,268
$30,500
10.0%
Allowed Contract Time + Approved
40
Actual Time Used (Days)
40
Extensions/Suspensions (Days) =
Corporation Yard, Utility Yard and Oilfield Gate Rehabilitation — Notice of Completion for
Contract No. 9749-1
January 13, 2026
Page 2
This project is part of the Facilities Maintenance Master Plan (FMMP) and included the
replacement of aging gates and gate components at the Corporation Yard, Utilities Yard,
Oilfields and Big Canyon Reservoir, providing improved aesthetic appeal, functionality and
reducing maintenance needs.
The contracted work has been completed to the satisfaction of the Public Works Department.
A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$ 304,768
$ 304,768
$ 30,500
$ 335,268
The total contract amount was $335,268, approximately 10% higher than the original bid
amount. The additional cost resulted from added scope items not covered by the initial
contract including catch poles, an embedded gate track, security wing panels, photo eyes,
a pedestal, knox switches, and a button to enable gate opening functionality from the
Corporation Yard offices. The security wing panels were needed to prevent unauthorized
access into the Utilities Yard. All other items were implemented to increase functionality and
durability of the gates.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
August 18, 2025
Actual Start of Construction Per Notice to Proceed
October 16, 2025
Estimated Completion Per Annual Baseline Schedule
October 17, 2025
Substantial Completion Date Inclusive of Extra Work
December 16, 2025
FISCAL IMPACT:
The Corporation Yard, Utilities Yard and Oilfield Gate Rehabilitation project was included
within the Fiscal Year 2024-25 Capital Improvement Program Budget. Funds for the
construction contract were expended from the following account(s):
Account Description
FMMP
Account Number
57101-980000-25F02 $
Total: $
Amount
335,268
335,268
The FMMP includes a comprehensive condition assessment of all City of Newport Beach
facilities and prioritizes capital repairs and/or major maintenance based on a variety of
factors including current condition and age of facilities. This program funds a variety of
capital repair and maintenance projects and is funded by the General Fund.
Corporation Yard, Utility Yard and Oilfield Gate Rehabilitation — Notice of Completion for
Contract No. 9749-1
January 13, 2026
Page 3
ENVIRONMENTAL REVIEW:
On April 15, 2025, City Council found this project exempt from the California Environmental
Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
Attachment A
17
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CITY OF COSTA
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PROJECT LOCATIONS
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CITY YARD RE -ROOFING PROJECT
LOCATION MAP
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CITY OF
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UNIVERSITY
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7719-1 1 08/25/20