HomeMy WebLinkAbout13 - Budget Amendment to Accept a Check from the California Library Literacy Services and Appropriate the Funds to the Library's Fiscal Year 2025-26 BudgetQ �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 13, 2026
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Melissa Hartson, Library Services Director - 949-717-3801,
mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager - 949-717-3819,
rightfoot@newportbeachca.gov
TITLE: Budget Amendment to Accept a Check from the California Library
Literacy Services and Appropriate the Funds to the Library's Fiscal
Year 2025-26 Budget
ABSTRACT:
The Newport Beach Public Library's (NBPL) Project Adult Literacy program is funded by
the City of Newport Beach General Fund, grants, donations and the fundraising efforts of
the Newport Beach Public Library Foundation. One of the major funding sources is
through the California Library Literacy Services' annual grant program. Staff requests
approval of a budget amendment to accept a check from California Library Literacy
Services to support the NBPL's Project Adult Literacy program.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $41,935 from the California Library Literacy Services
and approve Budget Amendment No.26-040 to increase expenditure by the same
amount in the Literacy accounts.
DISCUSSION:
The Project Adult Literacy (PAL) program has offered one-on-one tutoring and small
group classes to patrons with low literacy skills for nearly 40 years. These services
currently support over 70 learners and make a significant difference in the lives of the
participants, both learners and volunteers. One of the goals of the program is to assist
the participants in becoming more engaged citizens and active members of the
community.
The grant funds will be used towards staffing to ensure that the high -quality program that
the community has come to expect continues.
Budget Amendment to Accept a Check from the California Library Literacy Services and
Appropriate the Funds to the Library's Fiscal Year 2025-26 Budget
January 13, 2026
Page 2
The Fiscal Year 2025-26 City contribution for PAL is $120,930. Program expenses are
augmented by the California Library Literacy Services (CLLS) grant program and through
private donations and other grants. The CLLS grant funds to literacy programs annually
based on an application submitted in August.
There are three parts to the program's funding formula:
• Each approved California literacy program receives a base grant amount of
$25,000;
• A per capita amount per adult learner served; and
• Additional funding based on local funds raised and expended for adult literacy
services.
As a result, PAL received a total award of $41,935. Ninety percent of the award, $37,742,
is given upfront in November. The remaining 10 percent is eligible for distribution after
PAL has completed mid -year reporting to CLLS and spent 75 percent of the total award.
FISCAL IMPACT:
The budget amendment appropriates $41,935 in additional revenue from CLLS and
$41,935 in increased expenditure appropriations with no impact on fund balance. The
revenue will be posted to the California Literacy Campaign account in the Library Services
Department, 01060005-431070 and the purchases will be expensed to the following
Library PAL accounts:
Salaries P/T
Retirement Part-Time/Temp
Medicare
TOTAL
ENVIRONMENTAL REVIEW:
01060604-711003 $37,036.99
01060604-723004 $4,289.95
01060604-727016 $608.06
$41,935.00
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Budget Amendment
Attachment A
� agW ART
City of Newport Beach
U — BUDGET AMENDMENT
c�t'KOR'`r 2025-26 BA#: 26-040
Department: Library
ONETIME: ❑ Yes ❑ No
Requestor: Rebecca Lightfoot
❑ CITY MANAGER'S APPROVAL ONLY
Clerk:
El COUNCIL APPROVAL REQUIRED lFinance Director:
Date
Date
Date I '�-/ b f
�nr�ruvnnv�r run nLMyL�i.
Increase revenue and expenditure appropriations from California State Library Literacy Services (CLLS). Funds will be ❑ from existing budget appropriations
allocated to various Library Literacy Services accounts. 90% of the grant has been received, the remaining 10% will arrive from additional estimated revenues
in the Spring of 2026.
❑ from unappropriated Fund balance
REVENUES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
01060005
431070
LIBRARY ADMIN -CALIF LITERACY CAMPAIGN
41,935.00
Subtotal $ 41,935.00
EXPENDITURES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
01060604
711003
LITERACY SERVICES- SALARIES PART TIME
37,036.99
010
01060604
723002
LITERACY SERVICES - PENSION ER NORMAL COST MISC 4,289.95
010
01060604
727016
LITERACY SERVICES - MEDICARE FRINGES
608.06
Subtotall 41,935.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
010
300000
GENERAL FUND - FUND BALANCE CONTROL
Subtotalf $
No Change In Fund Balance