HomeMy WebLinkAbout07 - Ocean Pier Maintenance — Award of Contract No. 9759-3 (25H03)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 27, 2026
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Ocean Pier Maintenance — Award of Contract No. 9759-3 (25H03)
ABSTRACT:
The City of Newport Beach received construction bids for the 2025-2026 Ocean Pier
Maintenance project and requests City Council approval to award the construction
contract to Jilk Heavy Construction, Inc. of Brea. This project maintains the Newport Pier
and Balboa Pier by replacing aging, damaged and missing components.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because this project has no potential to have
a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract 9759-3 to Jilk Heavy Construction, Inc., for the total bid price of
$549,240 for the 2025-2026 Ocean Pier Maintenance project, and authorize the Mayor
and City Clerk to execute the contract; and
d) Establish a contingency of $165,000 to cover the cost of unforeseen work not included
in the original contract.
DISCUSSION:
Along with regular routine maintenance, the City undertakes a significant capital
maintenance project on its two ocean piers every other year to ensure the public's
continued safe use and enjoyment of the piers. This capital maintenance replaces aging,
damaged and missing components (such as piles, timbers, brackets/braces, etc.) that are
relentlessly battered by strong ocean forces and the corrosive marine environment.
1
Ocean Pier Maintenance — Award of Contract No. 9759-3 (25H03)
January 27, 2026
Page 2
At 2 p.m. on December 17, 2025, the city clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
Jilk Heavy Construction, Inc.
$549,240.00
2nd
Connolly -Pacific Company
$616,561.55
The City received two bids. The low bidder, Jilk Heavy Construction, Inc., possesses a
California State Contractor's License Classification "A", as required by the project
specifications. A review of references for Jilk Heavy Construction shows satisfactory
completion of similar contracts for other public agencies including the Cities of Oceanside,
Los Angeles, Hermosa Beach, Redondo Beach, Santa Monica, Ventura, San Diego, Long
Beach, Avalon and Santa Cruz, and for the Port of Long Beach.
Jilk's bid was approximately 16% over the engineer's estimate of $475,000. Pursuant to
the contract specifications, the contractor will have 100 consecutive working days to
complete the project. Work is scheduled to start in Winter 2026.
A larger than normal contingency of 30% is requested for this project. Since receiving and
opening the project bids, the piers have experienced additional damage, including a broken
support pile, due to the December 2025 storms. The damage must be addressed with this
cycle of pier maintenance and therefore a higher contingency allowance is necessary.
The project plans and specifications will be available for review at the January 27, 2026,
City Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The following funds will be expended:
Account Description
Account Number
Amount
Tidelands Maintenance
10001-980000-25H03
$
483,023
Tidelands Capital
10101-980000-17H03
$
40,233
Tidelands Maintenance
10001-980000-25H09
$
35,842
Tidelands Maintenance
10001-980000-24H09
$
145,778
Tidelands Maintenance
10001-980000-23H09
$
12,124
Total:
$
717,000
Proposed fund uses are as follows:
Vendor
Jilk Heavy Construction
Jilk Heavy Construction
Various
Purpose Amount
Construction Contract $ 549,240
Construction Contingency $ 165,000
Printing & Incidentals $ 2,760
Total: $ 717,000
Ocean Pier Maintenance — Award of Contract No. 9759-3 (25H03)
January 27, 2026
Page 3
Tideland's revenue is generated from the operation of the City's tidelands including rents
from moorings, piers and leases, as well as income from parking lots. Currently, the
operating expenditures for the tidelands exceed the revenue generated and costs are
subsidized by the General Fund. The Tidelands Capital Fund was created to allow for the
sequestration of incremental increases from tidelands rent adjustments solely to finance
critical capital improvements, like sea walls repair, dredging, piers and important
amenities.
Staff recommends establishing $165,000 (approximately 30% of the total bid) for
contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
Attachment A
17
_)TH
CITY OF COSTA
MESA
PROJECT LOCATIONS
JOHN WAYNE
AIRPORT
\iir IKIITV RAAD
NOT TO SCALE
CITY YARD RE -ROOFING PROJECT
LOCATION MAP
- olp
CITY OF
IRVINE
P�
UNIVERSITY
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7719-1 1 08/25/20