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Home My WebLink About01-06-2014-BLT-AGENDA PACKET1 CITY OF NEWPORT BEACH Board of Library Trustees AGENDA Newport Beach Public Library – 1000 Avocado Avenue, Newport Beach Monday, January 6, 2014 – 5:00 p.m. Board of Library Trustees Members: Jill Johnson-Tucker, Chair of the Board Jerry King, Vice-Chair of the Board Eleanor Palk, Secretary of the Board Robyn Grant John Prichard Staff Members: Tim Hetherton, Library Services Director (Acting) Melissa Kelly, Support Services Coordinator Debbie Walker, Branches and Youth Services Coordinator Natalie Basmaciyan, Adult Services Coordinator Elaine McMillion, Administrative Assistant ___________________________________________________________________________________________ 1) CALL MEETING TO ORDER – 5:00 p.m. 2) ROLL CALL 3) PUBLIC COMMENTS REGARDING CLOSED SESSION Public comments are invited on agenda items. Speakers must limit comments to five (5) minutes. Before speaking, please state your name for the record. 4) CLOSED SESSION A. PUBLIC EMPLOYEE APPOINTMENT/PUBLIC EMPLOYMENT (Government Code § 54957)(B)(1) Title: Library Services Director 5) RECONVENE FOR REGULAR SESSION 6) ROLL CALL 7) CLOSED SESSION REPORT 8) PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to five (5) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in silent mode. 9) APPROVAL OF MINUTES – December 2, 2013, Regular Meeting December 16, 2013, Closed Session 10) CURRENT BUSINESS All matters listed under CONSENT CALENDAR (1 - 4) are considered to be routine and will all be enacted by one motion in the form listed below. The Board of Library Trustees has received detailed staff reports on each of the items. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees, staff or the public request specific items to be discussed and/or removed from the Consent Calendar for separate action. 2 A. CONSENT CALENDAR 1. Customer Comments - Monthly review of evaluations of library services through suggestions and requests received from customers. 2. Library Activities - Monthly update of library events, services and statistics. 3. Expenditure Status Report - Monthly expenditure status of the Library’s operating expenses; services, salaries and benefits by department. Quarterly report on expenditures from the Support Group donations. 4. Board of Library Trustees Monitoring List - List of agenda items and dates for monthly review of projects by the Board of Library Trustees. B. ITEMS FOR REVIEW AND POSSIBLE ACTION 1. Library Services Director Recruitment Update - Human Resources staff member Rebecca Redyk will give this update. 2. Critical Review of Online Database Resources & Services / Database Usage Report – Staff review of the Library’s provision of online subscription database resource. 3. Possible Meeting Date Change from the first Monday to the third Monday of every month - Discussion of and possible action to revise Board of Library Trustees By-Laws to change the regularly scheduled meeting dates from the first Monday of every month to the third Monday of every month. C. MONTHLY REPORTS - No written reports created prior to the Board of Library Trustees Meeting 1. Library Services Director Report - Report of Library issues regarding services, customers and staff. 2. Friends of the Library Liaison Report – Vice-Chair Jerry King’s update of the most recently attended Friends of the Library Board’s monthly meeting. 3. Library Foundation Liaison Report – Trustee Robyn Grant’s update of the most recently attended Newport Beach Public Library Foundation Board monthly meeting. 4. DSLS Liaison Report - Trustee Eleanor Palk’s update of the most recently attended Distinguished Speakers Lecture Series Committee’s monthly meeting. 11) BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) 12) PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. 13) ADJOURNMENT This Board of Library Trustees is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Board of Library Trustees and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Board of Library Trustees may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. If requested, this agenda will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Please contact the City Clerk’s Office at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3005 or cityclerk@newportbeachca.gov. DRAFT 1 CITY OF NEWPORT BEACH Board of Library Trustees MINUTES Regular Meeting December 2, 2013 – 5:00 p.m. _________________________________________________________________________________ The agenda for the Regular Meeting was posted on Wednesday, November 27, 2013, at 2:40 p.m. on the City's website; at 2:23 p.m. on the City Hall Electronic Bulletin Board located in the entrance of the City Council Chambers at 100 Civic Center Drive; and at 2:30 p.m. in the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic Center Drive. CONVENED AT 5:00 p.m. 1) CALL MEETING TO ORDER – Chair Johnson-Tucker called the meeting to order. 2) ROLL CALL – Roll call by Administrative Assistant Elaine McMillion. Trustees Present: Jill Johnson-Tucker, chairing the meeting Jerry King Eleanor Palk Robyn Grant John Prichard Staff Present: Tim Hetherton, Acting Library Services Director Melissa Kelly, Support Services Coordinator Debbie Walker, Youth Services & Branch Coordinator Natalie Basmaciyan, Reference Supervisor Elaine McMillion, Administrative Assistant Rebecca Redyk, Human Resources Michael Torres, Deputy City Attorney Public Present: Jim Mosher, resident 3) PUBLIC COMMENTS REGARDING CLOSED SESSION – No Closed Session public comments. 4) CLOSED SESSION -The Closed Session was not held. 5) RECONVENE FOR REGULAR SESSION - The meeting moved directly into the Regular Session. 6) ROLL CALL - Roll Call stood as previously called. 7) CLOSED SESSION REPORT - No Closed Report. Chair Johnson-Tucker asked Rebecca Redyk to give an update on the Library Services Director Recruitment. Rebecca reported that 74 candidates have applied for this position and the applications have been screened by the recruiter. The applicants deemed most qualified were then interviewed either in person, by video or phone. The finalists have been selected to participate in testing at the assessment center where skills applicable to the job will be evaluated. This has been scheduled for Monday, December 16 beginning in the morning and ending at 5:00 p.m. The Board of Library Trustees were invited to attend that portion of the recruitment process and were asked to forward any suggestions, input they may have, or any areas they would like covered in this process through individual emails to Chair Johnson-Tucker who would then forward the emails to Rebecca Redyk. DRAFT 2 They were urged to forward their requests as soon as possible. Rebecca will then forward the suggestions to the recruiter. Prior to the assessment date the Trustees that have confirmed their attendance will receive a package via Federal Express mail with instructions and materials for use that day as well as a full briefing on the day of and prior to the assessments. Thirty responses have been received through the Library website survey. The survey will remain on the website until the recruitment is completed. A copy of the responses received so far will be forwarded by Rebecca Redyk to the Board of Library Trustees. Deputy Attorney Michael Torres reminded the Trustees to maintain the Brown Act by not conversing or sharing information among themselves. Rebecca Redyk and Michael Torres left the meeting at 5:13 p.m. 8) PUBLIC COMMENTS Prior to this meeting Jim Mosher emailed five pages of type-written remarks on five agenda items. He noted how useful and appropriate the recruitment information was. He asked if this would be the only opportunity to speak on agenda item B.2. Chair Johnson-Tucker confirmed that this would be the only time he could comment on agenda items. He spoke on the first amendment issue and noted that the Library policy is not clear on exactly what one should or should not be doing while using the Internet and will be very interested on how this item is discussed. 9) APPROVAL OF MINUTES – November 4, 2013 Regular Meeting. It was moved, seconded and passed (Trustee Prichard/Trustee King) to approve the minutes from the Monday, November 4, 2013 Board of Library Trustees meeting as amended: Page 2, paragraph 2 change this sentence, “He expressed that the first page of the brochure that was scanned and published online for the October 7 Library Board of Trustees meeting was difficult to read.” by removing “difficult to read” and replacing with “a duplicate of page 2.” 10) CURRENT BUSINESS A. CONSENT CALENDAR 1. Customer Comments – Monthly review of evaluations of library services through suggestions and requests received from customers. 2. Library Activities – Monthly update of library events, services and statistics. 3. Expenditure Status Report – Monthly expenditure status of the Library’s operating expenses, services, salaries and benefits by department. 4. Board of Library Trustees Monitoring List – List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Chair Johnson-Tucker noted that she would like to discuss the time and date for a possible change from the first Monday to the third Monday of every month. It was noted that the three items on the list without a suggested scheduled agenda date will be established at a later date, and are acceptable to be left blank at this time. It was moved, seconded and passed (Trustee Grant/Trustee Palk) to approve the Consent Calendar Items as presented. Motion carried by all Trustees present. DRAFT 3 B. ITEMS FOR REVIEW AND POSSIBLE ACTION 1. Media Suite Update – Adult Services Coordinator Natalie Basmaciyan gave a Media Center update and distributed a report which noted hours of operation and planned use. The city has started the purchasing process for equipment for the Sound Lab which should arrive within the next one to two weeks. Staff has seen an increase in the usage in the Media Lab. They are looking into ways in which to increase usage, one of which includes the Recreation department hiring contract instructors in the spring of 2014 to teach fee based programs using specialized high-end training. The Tuesdays @ 2 training classes that have been held in the past, were explained and will resume in 2014 in this location. On November 12, two library staff members hosted the quarterly Recreation department staff meeting which was held in the Media Lab. Lynda.com and editing software were reviewed for use in video design and in creating media materials. Tim Hetherton gave an update on the planned signage in this area. 2. Public Computers – Tim Hetherton presented his written report outlining staff procedures for customers viewing graphic or disturbing images on the library’s public computers. The Newport Beach Public Library’s procedures were outlined in this report and other Orange County libraries procedures were obtained through a survey and also presented in this written report. Viewing graphic or disturbing images on public computers is considered a disruptive activity and in violation of the Library Use Policy. The library makes public areas available on an equitable basis for all customers. The City Attorney’s office has ensured staff that the current library policy and procedures in this area are sufficient. After discussion it was agreed that the current measures are working well and being handled appropriately. The Board asked staff to keep a record of the conversation with the City Attorney’s office on this issue such as a written memo. The Board also asked staff to monitor incidents for the next month and then report back to them at their next meeting. 3. Library Gift and Donation Policy – Melissa Kelly reviewed her written report on proposed donation and gift acceptance procedures. The Library’s policies on accepting gifts and donations are similar to the City’s policy. Staff recommended that the Library Services Director accept gifts from Library support groups of $10,000 or less and from other donors in the amount of $500 or less, to ensure timely acceptance. Anything larger would be brought to the Board for approval, acceptance before being recommended to City Council for their approval. If for any reason a donation is denied by the Board then it would not be presented by staff to Council for approval. This however would not prevent a donor from going directly to City Council for approval. Trustee Grant will work with staff on the wording for the proposed policy change which will be presented at the next regular Board meeting. C. MONTHLY REPORTS 1. Library Services Director Report – Acting Library Services Director Hetherton noted the recent passing of former Council Member Lucille Kuehn. He complimented her past service and noted that her name is on plaques in various areas of the Library. He gave an update on recent recruitments to fill vacancies at the Library. He noted the Lynda.com resource which is loaded on three terminals in the media lab and its abundant resources. 2. Friends of the Library Liaison Report – Trustee King noted that there is nothing new to report and that the bookstore has been very busy and doing very well. Trustee Palk noted the holiday book displays. 3. Library Foundation Liaison Report – Trustee Grant noted that the media lab and the signage were presented in the earlier staff reports at this meeting, and other than that nothing new to report. DRAFT 4 4. DSLS Liaison Report – Trustee Palk reported on the Zadie Smith lecture. Ticket sales are available online now. Their retreat will be held next Tuesday from 9:00 to 12:00pm. 6) BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Library Gift and Donor Policy Revisions Critical Review of Online Database Resources & Services / Database Usage Report Possible meeting date change from the first Monday to the third Monday of every month Library Services Director Recruitment Update Trustee King noted that City Council is looking at some possible changes in the Newport Center area by adding office and residential units in this area and this may present a service opportunity for the Library. 7) PUBLIC COMMENTS ON NON-AGENDA ITEMS Mr. Mosher agrees that staff is doing a discreet job of monitoring and enforcing the use of public computers. He noted the other libraries’ policies in this area in relation to the Library’s Cassie system which allows customers to use their personal devices to connect to the Library’s WiFi, but does not allow them use of the Library’s computers. He is unsure of why this is the case and suggested the Board may want to look into this. He also commented on Government Code in relation to court or federal order to access a customer’s library use record, and suggested the Board look into this. He also noted that per the Brown Act, the Board may respond to public comments made on agenda items at the meetings if they wish to do so, and may be different than what they have been told. Chair Johnson-Tucker reminded the Board of their meeting to be held on Monday, December 16 and the Library Services Director recruitment. 8) ADJOURNMENT – 6:16 p.m. Submitted by: _____________________________________________________________ Chair Approval of Minutes DRAFT 1 CITY OF NEWPORT BEACH Board of Library Trustees MINUTES Closed Session December 16, 2013 – 8:30 a.m. _________________________________________________________________________________ The agenda for the Closed Session was posted on Thursday, December 12, 2013, at 6:52 p.m. on the City's website; on Friday, December 13, 2013, at 8:00 a.m. on the City Hall Electronic Bulletin Board located in the entrance of the City Council Chambers at 100 Civic Center Drive; and at 8:15 a.m. in the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic Center Drive. CONVENED AT 8:35 a.m. 1) CALL MEETING TO ORDER – Chair Johnson-Tucker called the meeting to order. 2) ROLL CALL – Roll call by Chair Johnson-Tucker. Trustees Present: Jill Johnson-Tucker Eleanor Palk Robyn Grant John Prichard Trustees Absent: Jerry King Staff Present: Dave Kiff, City Manager Rebecca Redyk, Human Resources Supervisor Public Present: Jim Mosher, resident PUBLIC COMMENTS REGARDING CLOSED SESSION – Jim Mosher objected to holding a Closed Meeting and excluding the public. He would like the candidates to be asked if they are disinclined to having public present. The original City Charter notes that meetings would be public. The public needs to aid the Board in this process, not outside professionals like executive search firms. CLOSED MEETING COMMENCED – 8:45 a.m. ADJOURNMENT – 4:50 p.m. CLOSED SESSION REPORT - No report was given at the conclusion of this meeting. Submitted by: _____________________________________________________________ Chair Approval of Minutes COMMENT # Date Received Source of Comment Staff Member Assigned To Staff Member Title Date Responded to Customer 1 12/21/2013 Comment Form - Email Natalie Basmaciyan Adult Services Coordinator 12/23/2013 2 12/26/2013 Comment Form - Email Tim Hetherton Library Services Director (Acting) 12/26/2013 3 12/30/2013 Comment Form - Email Melissa Kelly Support Services Coordinator 12/31/2013 NEWPORT BEACH PUBLIC LIBRARY CUSTOMER COMMENTS NOVEMBER - DECEMBER 2013 COMMENT RESPONSE Do you have study rooms? How do I make a reservation?Natalie Basmaciyan responded via email as follows: Good morning, The Central Library has three Study Rooms available to the public. The Study Rooms may be reserved in person, on the day of use, at the 2nd floor Reference desk. The Study Rooms check out for 2 hours onto a valid Newport Beach Public Library card, and may be renewed if no other customers make a reservation. Please let me know if I may be of further assistance, and thank you for using the Library. Tim Hetherton responded via email as follows: Thanks very much for visiting NBPL and composing such a thorough blog post in regard to our facilities, services, and resources. It is useful to receive input from our guests and we are pleased that you had such a positive experience at our Library. We are fortunate that our community values us and that we understand the impact we have on the lives of our customers. Because of this relationship, we also have the strong support of the City Council, the Friends of the Library, and the Library Foundation, which is important in regard to expanding and enhancing services, and making the customer experience even better. Thanks very much for taking the time to share the details of your visit. Best regards and happy holidays. I'm a public librarian who recently visited your beautiful library. I did a blog post on it and just wanted to let you know it's available to view at http://jshaffner.wordpress.com/2013/12/26/notable-newport- beach/ Also, FYI everyone in the pictures gave me permission to use their photo in the post. If you have any corrections or would like any of the photos to use for whatever purpose you like, please let me know. Thank you so much for creating such a marvelous institution! Hello … we'll be in Newport Beach for several weeks in March and would like to have a library card so we could borrow books from the Balboa Branch of the library. We have a library membership in Massachusetts and in New York City. Is it possible to have a short-term membership in the Newport Beach library system? Thanks for your response. Melissa Kelly responded via email as follows: The City of Newport Beach and the Library are pleased that you will be visiting in March. The Newport Beach Public Library does issue cards with borrowing privileges to out-of-state residents, but there is an annual fee of $10.00, payable when the card is issued. You can use this card to borrow materials, use our wi-fi network, checkout downloadable e- books, magazines and audio books as well as use our numerous databases. Once you are back home, you will be able to continue using the downloadable collections from your home computers/devices during that year. Please let us know if there is anything we can help you with before or during your stay. 1 1 NEWPORT BEACH PUBLIC LIBRARY To: Board of Library Trustees From: Tim Hetherton, Acting Library Services Director Re: Report of Library Activities ____________________________________________________________________________________ TIM HETHERTON, LIBRARY SERVICES DIRECTOR (ACTING)/TECHNICAL PROC. COORD. What a year! 2013 saw the Grand opening of the Library Expansion, the Bistro and the Media Lab and the Sound Lab. The new space in Children’s Services is well used and buzzing with activity. The second floor areas for quiet study are always packed. I think that of all of our new amenities, I am most proud of the new study areas. They are functional and aesthetically pleasing. The cubicles offer a nice element of privacy, but the experience is still very communal. It is a perfect example of design complementing utility. Here’s what’s going on: Mara Cota Library Assistant Mara Cota accepted a position with the San Mateo County Library as a Community Outreach Librarian. Mara started as a part time Library Assistant, was promoted to full time, and earned an MLS degree. We will miss her initiative, enthusiasm, hard work and dedication to Young Adult Services. The Library will recruit for a full time Library Assistant to fill her position. Millennium upgrade On November 11th, we upgraded to the latest version of the Millennium Integrated Library software (ILS). We chose the 11th since it was a holiday and the impact upon customers would be minimal. There are no real exciting enhancements for this particular upgrade, but this helps keep us current with software support and enables us to integrate the RFID self check machines fully with the ILS. Public scanning The new Book Scan stations have been ordered for Central Library and Mariners. When these are installed, IT will upgrade our current scanners and move them to the CDM and Balboa branches. This is a nice customer service enhancement that works towards our goal of providing the same level of service and amenities at all of our locations. Sound Lab The Purchase Order for the Sound Lab equipment went out in early December. City IT hopes to have the equipment installed in January 2014. Book drop The Library Admin team is working with Public Works to determine the new placement of the drive up book drop. The book drop’s former placement has been ruled out due to safety concerns with traffic on Avocado Avenue, the OCTA bus stop in close proximity, and the costs associated with cutting a turn out into the existing curb. Also, the Library would like to have the book drop situated on the driver’s side for easier access. Concierge service at OASIS The Library is working with the OASIS Senior Center to provide concierge service at OASIS, Customers will be able to pick up holds and return items. This new service goes live in January. 2 MELISSA KELLY, SUPPORT SERVICES COORDINATOR Facilities The City has hired an outside agency to inspect all City facilities and give recommendations for repairs and maintenance plans. These inspectors were very professional and respectful. I spoke briefly with them to discuss a few of the issues regarding our buildings. I do not know what the result of this inspection will be, we’ll have to wait and see. Circulation Staff received training on the City’s new employee evaluation system. The session had hands on training with the new format as well as lively discussion about standards and expectations. Budget The City has introduced new budgeting software. They conducted an initial training session on the use of the software to enter projections of revenue for the balance of the current fiscal year and to forecast revenues into the next year. These figures become a part of the City-Wide budget in the coming year. Literacy Newport Mesa Pro Literacy has announced that their 2014 Gift of Literacy luncheon will be held on Friday, June 6, 2014. The speaker will be Lisa See. The date was set by the author to coincide with the release of her latest book China Dolls. The price of the luncheon ticket will include a copy of the book. DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR Branches On Sunday, December 8th CDM took part in the 34th annual Christmas Walk. Over 500 people came through the doors to enjoy refreshments and entertainment all provided by funding from The Friends of the Library. Kudos to staff-members Andrea Jason, Janice Nikula, Haidee Barker and Laurie Sanders for all of their hard work to assure that a wonderful time was had by all. Balboa’s “How the Grinch Stole Storytime” and Mariners “Elephant and Piggie Party” (based on the popular book series) helped to round out December programming. In staffing news, Annika Helmuth, the new part-time Library Assistant hired for Mariners, trained at Central the last two weeks of December and is scheduled to begin working shifts at Mariners the first week of January. Youth Services First graders from Harbor Day School visited Central on Tuesday, December 3. The classes made a lovely card that was sent to staff in appreciation of their trip (which also included a tour of Bristol Farms). Winter Craft Club was held on December 11th and included several holiday and winter themed crafts. Teen Services Staff received the news that Mara Cota, the long-time Teen Services staff person, would be leaving the library in late December with decidedly mixed feelings. Mara has been a passionate advocate of teen services and very dedicated to YAAC and other programming. Mona Kobersy, full-time Children’s Librarian, was asked to take on YAAC and other teen programming in Mara’s absence. Mona attended the December YAAC meeting on the 11th to meet the members and help ease the transition to a new phase of staff involvement. Mona is excited to take on this new assignment and looking forward to working with the group. 3 NATALIE BASMACIYAN, ADULT SERVICES COORDINATOR Sunday Musicale Pianist Vijay Venkatesh, winner of the 2013-14 Beverly Hills auditions, along with his sister violinist Priyanka Venkatesh, herself a Stanford University graduate and full scholarship student at UCI in a Masters program, performed a medley of classics for our Sunday musicale. Each performed as a soloist in addition to playing several pieces together to a most appreciative audience. Over one hundred sixty-five people were in attendance, our largest turnout ever for a Sunday musicale. This event was free and open to the public, and sponsored by the Friends of the NBPL. Manuscripts Book Discussion Group Mudlbound by Hilary Jordan was the subject of the November Foundation Book group. A story of racism and prejudice in the post World War II Mississippi delta, this debut novel won the Bellwether prize for fiction, founded by Barbara Kingsolver and awarded biennially to an unpublished debut novel that addresses issues of social justice. In addition it won a 2009 Alex Award from the American Library Association. Forty- six people attending the Foundation book group which is free and open to the public. New Databases Customers may now access three new databases, Consumer Reports, Oxford Art Online, and Ask Art. Customers may now browse the electronic version of the respected and popular Consumer Reports magazine. Oxford Art Online offers a vast collection of images, articles and biographies, while Ask Art offers marketplace information and sources. 4 Database Nov-13 Nov-12 Nov-11 YTD 13/14 YTD 12/13 YTD 11/12 Tracked by #searches Ancestry 1477 939 4092 6168 17966 14447 Career Transitions N/A 7 58 168 BioResCtr*79 154 70 256 1646 1158 FoF Ancient Hist 34 121 59 120 619 338 GDL 5 17 28 129 264 178 GVRL 127 125 91 362 1807 2119 HeritageQuest 849 79 169 4705 4735 3222 Kids InfoBits 30 23 5 58 326 125 LitResCtr 187 174 53 348 9620 3786 Opposing Vpts*55 494 113 214 3035 725 Nat Geo 33 24 109 399 0 Nat Geo Kids 24 46 27 0 NoveList 75 143 159 862 2722 2032 NoveList K-8 28 57 216 152 544 863 ProQuest 2826 3927 3953 13676 51336 40227 Ref USA Bus.3209 2395 10630 59879 50546 Ref USA Res.*168 97 330 2587 8453 Tumblebooks 1097 976 613 5579 10584 7797 World Book Online 97 67 115 265 1156 1148 Tracked by #sessions Cypress Resume 12 10 12 71 226 132 LiveHomework 22 98 327 162 785 2263 Testing & EdRefCtr 46 48 43 246 446 498 Universal Class 45 45 57 313 1055 640 Tracked by #page views CultureGrams 201 122 391 525 5973 2239 Morningstar 9507 3875 1970 28159 100148 23463 NetAdvantage 211 1038 671 8552 30584 8200 RealQuest 41 1003 74 4708 13127 7368 Rocket Languages 16 20 24 274 514 755 Value Line 27920 16,432 8907 114641 224744 118996 5 6 SUNGARD PENTAMATION PAGE NUMBER: 1 DATE: 12/30/2013 CITY OF NEWPORT BEACH EXPSTA11 TIME: 15:22:18 EXPENDITURE STATUS REPORT SELECTION CRITERIA: orgn.orgn2=’4000’ and expledgr.key_orgn between ’4010’ and ’4060’ ACCOUNTING PERIOD: 6/14 SORTED BY: DEPARTMENT,1ST SUBTOTAL,ACCOUNT TOTALED ON: DEPARTMENT,1ST SUBTOTAL PAGE BREAKS ON: DEPARTMENT DEPARTMENT-4000 LIBRARY SERVICES 1ST SUBTOTAL-700 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 7000 SALARIES - MISC 2,607,028.06 186,328.75 .00 1,242,149.29 1,364,878.77 47.65 7020 SALARIES - PART TIME 654,598.29 42,572.25 .00 303,304.68 351,293.61 46.33 7030 SALARIES - SEASONAL 203,622.01 13,836.42 .00 83,017.28 120,604.73 40.77 7040 OVERTIME, MISC & 1/2 TIM 1,883.00 344.97 .00 380.37 1,502.63 20.20 7062 NIGHT DIFF, MISC 10,050.00 706.25 .00 4,901.50 5,148.50 48.77 7066 BILINGUAL PAY 1,800.00 138.46 .00 899.99 900.01 50.00 7110 CAR ALLOWANCE 4,800.00 .00 .00 1,476.96 3,323.04 30.77 7114 CELL PHONE STIPEND EXP 3,000.04 156.94 .00 1,315.55 1,684.49 43.85 7210 HEALTH/DENTAL/VISION 673,104.00 46,661.96 .00 307,600.66 365,503.34 45.70 7211 HEALTH/DENTAL/VISION PT 5,000.00 4,916.26 .00 35,430.15 -30,430.15 708.60 7223 ANNUAL OPEB COST 130,386.75 10,865.55 .00 65,193.30 65,193.45 50.00 7227 RHS $2.50 CONTRIB 40,872.98 2,019.24 .00 28,785.08 12,087.90 70.43 7290 LIFE INSURANCE 3,771.31 307.28 .00 1,850.68 1,920.63 49.07 7295 EMP ASSISTANCE PROGRAM 848.04 68.76 .00 414.47 433.57 48.87 7370 WORKERS’ COMP, MISC 69,174.00 5,764.50 .00 34,587.00 34,587.00 50.00 7373 COMPENSATED ABSENCES 91,088.45 7,590.72 .00 45,544.32 45,544.13 50.00 7425 MEDICARE FRINGES 48,799.75 3,787.00 .00 25,404.64 23,395.11 52.06 7439 PERS MISC EE CNTRBN 32,868.08 5,060.85 .00 33,738.75 -870.67 102.65 7440 PERS MISC ER CNTRBN 452,089.15 32,897.03 .00 217,855.95 234,233.20 48.19 7445 MISC RETIRE CONTRIB .00 -2,773.04 .00 -17,042.61 17,042.61 .00 7460 RETIREMENT PART TIME/TEM 20,417.08 1,195.21 .00 8,381.85 12,035.23 41.05 TOTAL SALARIES & BENEFITS 5,055,200.99 362,445.36 .00 2,425,189.86 2,630,011.13 47.97 1ST SUBTOTAL-800 OPERATING EXPENSES 8010 ADVERT & PUB RELATIONS 6,500.00 .00 .00 1,223.09 5,276.91 18.82 8012 PROGRAMMING 13,500.00 1.08 .00 4,982.67 8,517.33 36.91 8020 AUTOMOTIVE SERVICE 6,000.00 .00 .00 1,018.64 4,981.36 16.98 8022 EQUIP MAINT ISF 7,061.16 588.43 .00 3,530.58 3,530.58 50.00 8024 VEHICLE REPLACE ISF 5,492.40 457.70 .00 2,746.20 2,746.20 50.00 8030 MAINT & REPAIR - EQUIP 12,600.00 79.65 .00 8,158.09 4,441.91 64.75 8031 MAINTENANCE - COPIERS 4,000.00 .00 .00 879.27 3,120.73 21.98 8033 PRINTER MAINT/SUPPLIES 4,000.00 .00 .00 .00 4,000.00 .00 8040 MAINT & REPAIR - BUILDIN 105,000.00 3,056.44 .00 31,520.70 73,479.30 30.02 8050 PSTGE,FREIGHT,EXPRESS NO 15,000.00 .00 .00 4,118.88 10,881.12 27.46 8060 PUBLICATIONS & DUES NOC 8,000.00 1,000.00 .00 1,979.00 6,021.00 24.74 8070 RENTAL/PROP & EQUIP NOC 400.00 18.00 .00 126.23 273.77 31.56 8080 SERVICES-PROF & TECH NO 3,000.00 .00 .00 350.00 2,650.00 11.67 8081 SERVICES - JANITORIAL 92,000.00 13,441.85 .00 46,279.29 45,720.71 50.30 8089 SVCS-CITY PRINT CONTRACT 5,425.00 .00 .00 83.03 5,341.97 1.53 8100 TRAVEL & MEETINGS NOC 5,625.00 .00 .00 3,107.42 2,517.58 55.24 8105 TRAINING 5,500.00 .00 .00 49.50 5,450.50 .90 8112 UTILITIES - TELEPHONE 5,425.00 133.68 .00 1,668.94 3,756.06 30.76 8114 UTILITIES - NATURAL GAS 14,850.00 681.19 .00 1,779.03 13,070.97 11.98 8116 UTILITIES - ELECTRICITY 187,500.00 13,252.90 .00 106,182.00 81,318.00 56.63 8118 UTILITIES - WATER 18,400.00 1,157.25 .00 10,036.70 8,363.30 54.55 8140 SUPPLIES- OFFICE NOC 24,300.00 687.99 .00 7,883.98 16,416.02 32.44 SUNGARD PENTAMATION PAGE NUMBER: 2 DATE: 12/30/2013 CITY OF NEWPORT BEACH EXPSTA11 TIME: 15:22:18 EXPENDITURE STATUS REPORT SELECTION CRITERIA: orgn.orgn2=’4000’ and expledgr.key_orgn between ’4010’ and ’4060’ ACCOUNTING PERIOD: 6/14 SORTED BY: DEPARTMENT,1ST SUBTOTAL,ACCOUNT TOTALED ON: DEPARTMENT,1ST SUBTOTAL PAGE BREAKS ON: DEPARTMENT DEPARTMENT-4000 LIBRARY SERVICES 1ST SUBTOTAL-800 OPERATING EXPENSES PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 8143 OFFICE SUPPLIES-CHILD PR 2,650.00 .00 .00 1,146.62 1,503.38 43.27 8144 SUPPLIES- COPY MACHINE 12,220.00 693.52 .00 4,737.92 7,482.08 38.77 8150 SUPPLIES- JANITORIAL NOC 26,050.00 307.25 .00 13,597.87 12,452.13 52.20 8160 MAINT & REPAIR NOC 8,500.00 14.58 .00 2,464.54 6,035.46 28.99 8200 SPECIAL DEPT SUPPLIES NO 15,500.00 .00 .00 12,672.27 2,827.73 81.76 8204 UNIFORM EXPENSE 100.00 4.62 .00 33.29 66.71 33.29 8260 LIBRARY MATERIALS 631,640.00 16,531.76 38,050.80 324,554.54 269,034.66 57.41 8311 HARDWARE-MONITOR/PRINTER 2,500.00 .00 .00 93.40 2,406.60 3.74 8318 IT ISF OPERATING CHARGE 303,262.66 25,271.89 .00 151,631.34 151,631.32 50.00 8319 IT ISF STRATEGIC CHARGE 85,361.94 7,113.50 .00 42,681.00 42,680.94 50.00 8340 GENERAL INSURANCE 103,335.00 8,611.25 .00 51,667.50 51,667.50 50.00 8716 SPECIAL EVENT LIABILITY 4,500.00 .00 .00 362.60 4,137.40 8.06 TOTAL OPERATING EXPENSES 1,745,198.16 93,104.53 38,050.80 843,346.13 863,801.23 50.50 1ST SUBTOTAL-900 CAPITAL OUTLAY 9000 OFFICE EQUIPMENT 14,541.65 445.16 .00 39,303.11 -24,761.46 270.28 TOTAL CAPITAL OUTLAY 14,541.65 445.16 .00 39,303.11 -24,761.46 270.28 TOTAL LIBRARY SERVICES 6,814,940.80 455,995.05 38,050.80 3,307,839.10 3,469,050.90 49.10 TOTAL REPORT 6,814,940.80 455,995.05 38,050.80 3,307,839.10 3,469,050.90 49.10 FOUNDATION FY 13-14 Date of Gift Amount Purpose Amt Expended YTD Notes Designated Gifts 7/13 5,350$ Balboa Collections $ 5,000 In Progress 600$ Central Library Books $ 600 Complete - Adult Non-Fiction 1,000$ Corona del Mar - general $ 1,000 Complete 2,000$ Mariners - general $ 1,575 In Progress 500$ Homebound Services $ 500 Complete - Large Print books 3,100$ Literacy $ 3,100 Complete - Literacy salaries and programming 9/13 5,000$ Balboa - general $ 415 Complete - WSJ subscription $ 4,500 On Order - Bibliotecha selfcheckout kiosk Wish List 9/13 10,000$ Making Memories Pending Programming Needs 3,000$ SCORE Workshop Sponsorship $ 2,100 In Progress 7,500$ ULC Membership $ 6,000 Dues paid, balance to be used for membership meeting 5,200$ Consumer Reports $ 5,202 Complete 5,000$ Zinio Content $ 4,571 Complete 3,700$ Grove Art Online $ 3,690 Complete 3,500$ AskArt $ 3,495 Complete 14,000$ BookScan Stations On Order 15,000$ Digital Signage Working with IT 7,000$ Book Drops Waiting for placement approval from Public Works 15,100$ Sound Lab Hardware/Software On Order 18,000$ Media Suite Software On Order 5,000$ Literacy Program $ 5,000 Complete - Literacy salaries and programming 50,000$ Pitch an Idea FRIENDS FY 13-14 Date of Gift Amount Purpose Amt Expended YTD Notes Wish List 7/13 65,000$ eBooks $ 13,500 In Progress 60,000$ New Releases $ 29,000 In Progress 30,000$ Childrens & Teen Books $ 28,000 In Progress 35,000$ Audio Books, DVD, CD $ 20,000 In Progress 5,000$ Literacy $ 5,000 Complete 45,000$ Programming $ 11,288 In Progress 15,000$ Pitch an Idea May 7, 2012 Review / Possible Revisions to the City Council Policies for the Library (ongoing) Ongoing Nov 4, 2013 Review of Library Expansion Donor Wall Naming / NBPL Foundation Nov 4, 2013 Library Material Selection Nov 4, 2013 Arts & Cultural Update Dec 2, 2013 Media Suite Update May 6, 2013 Critical Review of Online Database Resources & Services / Database Usage Report Jan 6, 2014 Feb 4, 2013 Annual Budget Update Feb 3, 2014 Feb 4, 2013 Downloadable Services Feb 3, 2014 Branch Update - Balboa Mar 3, 2014 Apr 1, 2013 Marketing Update Apr 7, 2014 May 6, 2013 Library Wish Lists (Friends of the Library & Foundation)May 5, 2014 Branch Update - Corona del Mar Jun 2, 2014 Adult Services Update Jun 2, 2014 Information Technology Update Jul 7, 2014 Jul 8, 2013 Election of Board of Library Trustees Officers Jul 7, 2014 Aug 5, 2013 Review FY 2013/ 2014 Holidays / Meeting Schedule Aug 4, 2014 Branch Update - Mariners Sep 2, 2014 Children Services Update Sep 2, 2014 Aug 5, 2013 Newport Beach Public Library Website & Social Networking Update Sep 2, 2014 Oct 7, 2013 Literacy Program Update Oct 6, 2014 AGENDA ITEM Previously Scheduled Agenda Date Suggested Scheduled Agenda Date BOARD OF LIBRARY TRUSTEES MONITORING LIST Revised 12/30/2013