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Home My WebLink About06 - Street Pavement Repair Program Fiscal Year 2025-26 — Award of Contract No. 9946-1 (26R03)Q �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report March 10, 2026 Agenda Item No. 6 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Andy Tran, Assistant City Engineer - 949-644-3315, atran@newportbeachca.gov TITLE: Street Pavement Repair Program Fiscal Year 2025-26 — Award of Contract No. 9946-1 (26R03) ABSTRACT: The City of Newport Beach received construction bids for the Street Pavement Repair Program Fiscal Year 2025-26 project and requests City Council approval to award the construction contract to Onyx Paving Company, Inc. of Yorba Linda. The project will remove and replace deteriorated asphalt pavement in the Eastbluff, North Ford, Santa Ana Heights, Bayview Heights and Airport Area communities, in addition to various City parks. RECOMMENDATIONS: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications; c) Approve Budget Amendment No. 26-057 appropriating $224,200.15 in increased expenditures in Account No. 01201927-980000-26R03 from the General Fund CIP unappropriated fund balance, $3,333 in new revenue and expenditures from Irvine Ranch Water District to Account Nos. 13501-431220-26R03 and 13501-980000- 26R03, respectively and $18,666 in new revenue and expenditures from Orange County Sanitation District to Account Nos. 13501-431075-26R03 and 13501-980000- 26R03, respectively; d) Award Contract No. 9946-1 to Onyx Paving Company, Inc. for the total bid price of $1,082,000 for the Street Pavement Repair Program FY 2025-26 project, and authorize the Mayor and City Clerk to execute the contract; and e) Establish a contingency of $110,000 (approximately 10% of the total bid) to cover the cost of unforeseen work not included in the original contract. Street Pavement Repair Program Fiscal Year 2025-26 — Award of Contract No. 9946-1 (26R03) March 10, 2026 Page 2 DISCUSSION: The proposed project is located in the Eastbluff, North Ford, Santa Ana Heights, Bayview Heights and Airport Area communities, in addition to various City parks. Proposed improvements include reconstructing isolated portions of deteriorated asphalt concrete pavement, lowering and raising manhole frames, replacing utility boxes and lids, replacing and resetting survey monument boxes, and installing new traffic striping. These improvements are needed to prepare for the upcoming annual slurry seal program, which will be in the same communities. At 10 a.m. on February 10, 2026, the City Clerk opened and read the following bids for this project: BIDDER TOTAL BID AMOUNT Low Onyx Paving Company, Inc. $ 1,082,000 2nd LCR Earthwork & Engineering, Corp. $ 1,186,850 3rd Hardy & Harper, Inc. $ 1,332,000 4th All American Asphalt, Inc. $ 1,334,720 5th R.J. Noble Company $ 1,427,945 6th Sequel Contractors, Inc. $ 1,447,400 7th Van Engineering, Inc. $ 1,620,800 8th Excel Paving $ 1,874,530 9th Paveco Construction $ 1,967,530 The City received nine bids. The low bidder, Onyx Paving Company, Inc., possesses a California State Contractor's License Classification "A", as required by the project specifications. A review of references for Onyx Paving Company, Inc. shows satisfactory completion of similar contracts for other municipalities. Onyx Paving Company, Inc.'s bid was 4% below the engineer's estimate of $1,127,000. The difference between the low bid and the engineer's estimate is negligible. Pursuant to the contract specifications, the contractor will have 40 consecutive working days to complete the project. Work is scheduled to start in April 2026. The project plans and specifications will be available for review at the March 10, 2026, City Council meeting or upon request. FISCAL IMPACT: Upon approval of the proposed budget amendment, the adopted Capital Improvement Program budget includes sufficient funding for the award of this contract. The budget amendment appropriates $224,200.15 in increased expenditures from the General Fund Capital Improvement Program (CIP) unappropriated fund balance, $3,333 in contributions from the Irvine Ranch Water District (IRWD), and $18,666 in contributions from the Orange County Sanitation District (OC San). The following funds will be expended: Street Pavement Repair Program Fiscal Year 2025-26 — Award of Contract No. 9946-1 (26R03) March 10, 2026 Page 3 Account Description General Fund CIP General Fund CIP Water Capital Water Capital Wastewater Enterprise OC San Contribution Fund IRWD Contribution Fund Proposed fund uses are as follows: \/Pnrinr Onyx Paving Company, Inc. Onyx Paving Company, Inc. Harrington Geotechnical, Inc. Various Account Number Amount 01201927-980000-25R03 $ 73,186.16 01201927-980000-26R03 $ 1,092,818.84 70201-980000-24R09 $ 20,470.32 70201-980000-26R09 $ 2,860.68 71101-980000-24R09 $ 16,665.00 13501-980000-26R03 $ 18,666.00 13501-980000-26R03 $ 3,333.00 Total: $ 1,228,000.00 Purpose Amount Construction Contract $ 1,082,000.00 Construction Contingency $ 110,000.00 Materials Testing $ 33,400.00 Printing & Incidentals $ 2,600.00 Total: $ 1,228,000.00 Water and Wastewater Enterprise funds generate revenue primarily through water and sewer rates collected from service users. The Orange County Sanitation District and Irvine Ranch Water District contributions will be used to reimburse the City for improvements to their facilities. Staff recommends establishing $110,000 (approximately 10% of the total bid) for contingency purposes and unforeseen conditions associated with construction. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment ATTACHMENT A PROJECT LOCATIONS A UPPER n� BACK BAY I o STREET PAVEMENT REPAIR PROGRAM FY 2025-26 LOCATION MAP CITY OF -•- BEACHPUBLIC O-KS DEPARTM .'1 1 1 1 . Attachment B F CtiW Fp'T City of Newport Beach 0 � z BUDGET AMENDMENT `94FOR``r 2025-26 Department: Public Works Requestor: Theresa Schweitzer ❑ CITY MANAGER'S APPROVAL ONLY 0 COUNCIL APPROVAL REQUIRED ONETIME: ❑ Yes ❑ No City Clerk: Administrative Services Director: /-') Budget Manager: If; /'\�%� BA#: 26-057 Date wo &A~ Date ZiZ31 r Date J I EXPLANATION FOR REQUEST: To increase revenue and expenditure appropriations related to contributions from the Irvine Ranch Water District and ❑ from existing budget appropriations Orange County Sanitation District for the Street Pavement Repair Program project 26R03. Additionally, expenditure ❑ from additional estimated revenues appropriations would increase for the project from the General Fund CIP unappropriated fund balance. 0 from unappropriated fund balance REVENUES Fund # Org Object Project Description Increase or (Decrease) $ 135 13501 431220 26R03 CONTRIBUTIONS FUND CIP - IRVINE RANCH WATER DIST 3,333.00 135 13501 431075 26R03 CONTRIBUTIONS FUND CIP - OC SANITATION DST CONTRIB 18,666.00 Subtotal $ 21,999.00 EXPENDITURES Fund # Org Object Project Description Increase or (Decrease) $ 012 01201927 980000 26R03 STREET - CIP EXPENDITURES FOR GL 224,200.15 135 13501 980000 261103 CONTRIBUTIONS FUND CIP - CIP EXPENDITURES FOR GL 21,999.00 Subtotal $ 246,199.15 FUND BALANCE Fund # Object Description (Decrease) $ or Increase ( 012 300000 GENERAL FUND CAPITAL PROJECTS - FUND BALANCE CONTROL (224,200.15) 135 300000 CONTRIBUTIONS FUND - FUND BALANCE CONTROL Subtotal $ (224,200.15) Fund Balance Change Required