The URL can be used to link to this page

Home My WebLink About07 - Approval of Amendment No. Two to Professional Services Agreement with SafeRock for Restroom Security Services (Contract No. 9576-1)Q �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report March 10, 2026 Agenda Item No-7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Kyle Brodowski, Equipment and Facilities Superintendent - 949-718-3464, kbrodowski@newportbeachca.gov TITLE: Approval of Amendment No. Two to Professional Services Agreement with SafeRock for Restroom Security Services (Contract No. 9576-1) h\ 3� d:7±Tip 6 The City of Newport Beach's agreement with SafeRock for restroom security services expires April 14, 2026, and is nearing its current not -to -exceed funding limit. Staff requests City Council approval of an amendment increasing the total contract amount by $40,000 for a new total not -to -exceed amount of $160,000 and extending the term of the agreement to September 30, 2026 (amended 03/09/2026 to reflect correct date), to finalize operations and the City's transition to automatic locks. RECOMMENDATIONS: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve Amendment No. Two to the Professional Services Agreement with SafeRock for Restroom Security Services for an additional $40,000 for a new not -to -exceed amount of $160,000 and extend the term of the agreement to September 14, 2026, and authorize the Mayor and City Clerk to execute the agreement. DISCUSSION: The City currently contracts with SafeRock to provide public restroom security services at City parks and beach locations. These services include nightly restroom patrols to inspect restrooms before and during closure to ensure that no individuals remain inside before the facilities are locked. City public restrooms are closed daily at 10 p.m. and reopen the following morning at 6 a.m. Security patrols conducted before closure have proven effective in preventing overnight occupancy and deterring vandalism. Since implementation of these services, Approval of Amendment No. Two to Professional Services Agreement with SafeRock for Restroom Security Services (Contract No. 9576-1) March 10, 2026 Page 2 incidents of restroom vandalism and unauthorized overnight use have significantly reduced. The City recently contracted with Modern General Contractors to construct and install automatic locking security gates at public restrooms in the parks and at beach locations. Once completed, these gates should eliminate the need for supplemental nightly security patrols to secure the restrooms. The automatic gate installation project is scheduled for completion in June 2026. To ensure a smooth transition to the automated system, staff requests authorization to extend the agreement with SafeRock through September 14, 2026. Staff's intent would be to stop the supplemental security services at the conclusion of the gate retrofit project, but would like to maintain the ability to use the contracted service through September should a need arise over the summer. This will also allow time for staff to evaluate the new system before fully closing out the nightly patrol services contract. FISCAL IMPACT: The adopted budget includes sufficient funding for these additional services and will be expensed to the Building Maintenance and Repair account in the Public Works Department, 0108541-811017. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section [insert exemption section number (short description of section)] of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Professional Services Agreement Attachment A AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT WITH SAFEROCK FOR RESTROOM SECURITY SERVICES THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. Two") is made and entered into as of this 10th day of March, 2026 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and SafeRock, a California corporation ("Consultant"), whose address is 26052 Marguerite Parkway, Mission Viejo, CA 92692, and is made with reference to the following: RECITALS A. On April 15, 2024, City and Consultant entered into a Professional Services Agreement (Contract No. C-9576-1) ("Agreement") to provide restroom security services ("Project"). B. On April 10, 2025, City and Consultant entered into Amendment No. One to the Agreement ("Amendment No. One") to extend the term of the Agreement to April 14, 2026. C. The parties desire to enter into this Amendment No. Two to extend the term of the Agreement to September 30, 2026, revise the Administration section, update City's contact for notices, and to increase the total compensation for additional Services to be performed. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM Section 1 of the Agreement is amended in its entirety and replaced with the following: "The term of this Agreement shall commence on the Effective Date, and shall terminate on September 30, 2026, unless terminated earlier as set forth herein." 2. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to -exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed One Hundred Sixty Thousand Dollars and 00/100 ($160,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. Two, SafeRock Page 1 including all reimbursable items and subconsultant fees, in an amount not to exceed Forty Thousand Dollars and 00/100 ($40,000.00). 3. ADMINISTRATION Section 6 of the Agreement is amended in its entirety and replaced with the following: "This Agreement will be administered by The Municipal Operations Department. City's Director of Municipal Operations or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement." 4. NOTICES Section 25.2 of the Agreement is amended in its entirety and replaced wit the following: "All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Municipal Operations Director and Director of Public Works Municipal Operation Department and Public Works 100 Civic Center Drive Newport Beach, CA 92660" 5. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] SafeRock Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: By: C&)L- Fr Aaron C. Harp City Attorney ATTEST: Date: Lena Shumway City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Lauren Kleiman Mayor CONSULTANT: SafeRock, a California corporation Date: By: Mozhgan Tabibada Chief Executive Officer, Chief Financial Officer, and Secretary [END OF SIGNATURES] SafeRock Page 3