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HomeMy WebLinkAbout4895 - Personnel Policies EstablishmentL Copy WWC: 12A 1 2 3 4 5 6 7 0 01 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 (5) RESOLUTION No. 4895 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING PERSONNEL POLICIES FOR ALL EMPLOYEES OF THE CITY WHEREAS, Section 2200 of the Municipal Code provides that the City Council by resolution, shall establish personnel policies for all City employees upon recommendation of the City NWaager, and; WHEREAS, the City Manager has recommended that the fol- lowing personnel policies be adopted by the City Council; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach does hereby adopt the followings SECTION I. INTENT. It is the intent of this resolution to recognise the following principles: A, Employment Standards. The City Council and all the citizens of Newport Beach have the rightto expects that the City will employ the best qualified persons available, with preference to the citizens of Newport Beach, qualifications being otherwise equal; that the tenure of every City employee will be based on a demonstrated need for the work performed, availability of funds, faithful and effective performance, proper personal conduct, and continuing fitness for his posi- tion; and that each employee will be enecuraged, trained, and developed to assure optimum performance. 8. City's Responsibility to Employee. Each employee of the City of Newport Beach has the right to expects that he wi] be fully informed of his duties and responsibilities; that he will be provided with adequate administrative and supervisory direction; that he will be informed of how well he::is per- forming his duties and his level of performance; that promo- tions will be made on the basis of merit and ability; that progressively improved work performance over an extended perm will be recognised and rewarded and that incompetence will not 28 L 29 30 31 32 (5) RESOLUTION No. 4895 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING PERSONNEL POLICIES FOR ALL EMPLOYEES OF THE CITY WHEREAS, Section 2200 of the Municipal Code provides that the City Council by resolution, shall establish personnel policies for all City employees upon recommendation of the City NWaager, and; WHEREAS, the City Manager has recommended that the fol- lowing personnel policies be adopted by the City Council; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach does hereby adopt the followings SECTION I. INTENT. It is the intent of this resolution to recognise the following principles: A, Employment Standards. The City Council and all the citizens of Newport Beach have the rightto expects that the City will employ the best qualified persons available, with preference to the citizens of Newport Beach, qualifications being otherwise equal; that the tenure of every City employee will be based on a demonstrated need for the work performed, availability of funds, faithful and effective performance, proper personal conduct, and continuing fitness for his posi- tion; and that each employee will be enecuraged, trained, and developed to assure optimum performance. 8. City's Responsibility to Employee. Each employee of the City of Newport Beach has the right to expects that he wi] be fully informed of his duties and responsibilities; that he will be provided with adequate administrative and supervisory direction; that he will be informed of how well he::is per- forming his duties and his level of performance; that promo- tions will be made on the basis of merit and ability; that progressively improved work performance over an extended perm will be recognised and rewarded and that incompetence will not 1 be tolerated; and that he will not be subject to dismissal 2 without justification. 3 SECTION II. CLASSIFICATION PLAN. 4 A. Preparation of Classification plan. 5 1. Classification of Positions. All positions 6 in the City service shall be grouped into classes. Each 7 class shall include those positions sufficiently similar 8 in duties and responsibilities to require similar stand - 9 ards of education, experience, abilities, and perscnal 10 traits. 11 20 Preparation and Content of ClassAp�pcifioations 12 The City Manager shall be responsible for preparing and 13I maintaining class specifications for all positions. 14 When the positions in any class are under Civil Service, 151 the specifications shall be subject to approval by the 161 Civil Service Board. The specifications shall include, 171 but not be limited to, a list of typical duties and a 18 statement of the minimum qualifications required for 19 appointment. It shall be understood that all positions 20 require the ability to read, write, and speak the 21 English language; to follow written and oral instruc- 22 tions; to maintain satisfactory relations with co- 231 workers and the public; and reliability, sobriety, I 241 integrity, loyalty, and a record of orderly, law- abiding 25' citizenship. 26I 3,t Interpretation of Class Specifications, All 27 class specifications shall describe typical duties which 28I employees occupying positions in the class may properly 29 be required to perform. Class specifications are explan- 730�i atory, but not restrictive. The listing of particular 311 tasks shall not preclude the assignment of others of ,i 32 It related kind or character or requiring lesser skills. I 2. j (� lei? 1 B. Adoption of Classification Plan. Classes of poei- 2 tions in the Classification Plan shall be established and 3 listed by resolution of the City Council. 4 C, Administration and Maintenance of Classification 5 Plan, The City Manager shall be responsible for, but may 6 delegate, the administration and maintenance of the Clasaifi- 7 cation Plan. The City Manager shall direct necessary reviews 8 to assure that the Classification Plan is effectively main - 9 tained and that it reflects any significant changes in duties 10 and responsibilities of positions. 11 The classification and reclassification of positions 12 shall be the responsibility of the City Manager, subject to 13I budgetary authorization and to Civil Service Board approval i 14 when Civil Service positions are involved. No reclassiflea- 15 tion of a position shall be made without the prior knowledge 16 of the employee in the position. 17 SECT7,ON III. APPOINTMENTS. The following types of ap- 18 pointment may be either full -time or part -time in relation to work 19 weeks established by resolution of the City Council. 20 A. Probationary Appointment. A probationary appoint - 21 rent is for a specified period of time, during which job 22 performance is evaluated as a basis for a subsequent regular 23 appointment. 29 B. Regular Appointment. A regular appointment follows 25 successful completion of a probationary period, when applio- 26 able, and signifies satisfactory performance of duties and I 27 responsibilities in the position to which the employee is 28 assigned. 29I C,� Actin; Appointment. An acting appointment occurs 30 when an employee is temporarily assigned to and perform all 31 the duties of a position other than the position he normally 32' occupies. I i �I 3 li jlI 1 D. Temporary Appointment, A temporary appointment is 2 made when performance of the duties of a position by an 3 employee is expected to be temporary or seasonal in character. 4 Unless approved by the City Manager, no person may be employed 5 for more than 120 calendar days in a calendar year under one 6 or more temporary appointments. 7 SECTION IV. COMPENSATION PLAN. 8 A. Salary Ranges and Salary Rates. The establishment 9 of salary ranges and salary rates and the allocation of classe 10 thereto shall be by resolution of the City Council. 11 The type of his appointment shall determine whether an 12 employee's salary rate shall be on a biweekly or hourly basis. 13 1, Full -tune Regulars Probationaryaand Acting. 141 Appointments. An employee having a regular, probatian- 15i ary, or acting appointment that is on a full-time basis 16 shall be compensated at a biweekly rate. 17� 2, other AMointments. An employee having any 181 other type of appointment shall be compensated at an 1911 hourly rate. 20 B, Responsibilities of City Manager. Employees shall 21 be paid at biweekly or hourly rates as determined by the City 22 Manager, subject to the provisions of this section. 23 At least annually the City Manager shall review the 29 existing Compensation Plan and recommend to the City Council 25 a salary range and salary rates for each class for which he 26i is the appointing authority. In determining salary ranges and 27 salary rates, consideration shall be given to both basic pay 28 and working conditions in comparable public and private ems - 29 1 pioyment in the recruitment area. 301 C. Administration of Comapensation, Plan. 31 1. Entrance Salary Rates, 321 a. general. Except as otherwise provided j� 4. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2511 261 271 28I 29 i 30, 31 321 1 `1 herein, all new employees shall be appointed at the first step of the salary range in effect for the class in which the appointment is made. The City Manager may, however, authorise initial City employment at a salary rate up to and including the third step of the salary range. b. Temporary Appointees. Persona employed or re- employed for temporary or seasonal service may, upon written recommendation by the department head and approval by the City Manager, be compensated at any rate established for the class. o. Debartment lietads and other Key Perieomel. The provisions of the Compensation Plant with respect, to entrance salary rates shall not apply to depart - went heads and other key personnel positions to Whid appointments are made by the City Manager. Such po- sitions shall be listed from time to time by resolu- tion of the City Council on recommendation of the City Rianager. 2, Advancemnt Within Salary Range. Except as herein provided, the advancement of an employeels salary within the salary range for his class shall be based on the type of his appointment. a. Probationary and Regular Appointees. Probationary appointees in positions to which they have been initially or promotionally appointed ahW upon satisfactory completion of their probation periods, as evidenced in writing by the department head and approved by the City Amager, advance to the next higher step in the range and beoom9e regal+ appointees. They shall receive a new salary anal - versary date upon such advance. 5. i 1 Regular appointees who demonstrate oontimied 2 satisfactory, performance shall earn eligibility for 3 subsequent annual merit salary advancements within 4 the range upon written recommendation by the depart - 5 went head and approval by the City Munager. 6 b. Department Heads and Other Rey Persotyl. 7 The provisions of the Compensation Plan with respect 8 to advancements within salary ranges shall not apply 9 to department heads and other key personnel. 10 30 Compensation on Probation. Ate employee who is 11 promoted to a class with a higher salary range shall i 121 receive the nearest higher salary in the new range. Sub- 131 salary advancements within the range shall be 141 granted in accordance with the provisions of Section Ids 15 D, 2 hereof. 16 4. Compensation on Demotion, Any employee who is 171 demoted to a class having a lower salary range shall have 18 his salary reduced to the nearest lower salary in the 19' i range. Subsequent salary advancements within the 201 range shall be granted in accordance with.t6he provisions 21! of Section N, D, 2 hereof. 22I Probation Period. A six months probation per! 23� shall apply to all appointments except temporary and act - 24I ing appointments, 251 a. Compensation on Failure to Complete Prmba- 26 I tionn Period, The compensation of an i employee whtl 27 tails to complete a probation period in a class and 28 who is assigned to a class having a lower salary 29� range shall be as fonowst 30 If the employee had previously owVleted a pro -'i 31 bation period in the lower class he shall not be 32i required to serve another onej his last salary I II 6. f� I anniversary date in the lower class shall be his 2 new salary anniversary date upon reassignment to 3 that class; and he shall earn eligibility to re- 4 oeive subsequent annual salary advancements in 5 accordance with Section IV, D, 2 hereof. 6 If the employee had not previously completed a 71 probation period in the lower class the effective 8 date of his reassignment to that class shall be his 9 new salary anniversary date; he shall be required 10 to serve a probation period{ and he shall earn 11 eligibility to receive subsequent salary advance - 12 ments in accordance with Section IV, D, 2, hereof. 13 b. Extension of Probation Period. Temporary 14� military leave or any leave of absence without pay 151 exceeding fifteen calendar days shall cause the 16 employee's probation period to be extended by the 17� number of calendar days of such leave that are in 18 excess of fifteen calendar days. 19 SEC'T'ION V. SPECIAL CMEMATION PROVZSXM. 20 A. go-ayensaticn on Reinstatement. The compensation of 21 a former City employee who is reinstated in the class he a*- 22 copied at termination shall be as determined by the City 23 Manager. 24I D. C elsation on Position Reclassification. The 251 salary of an employee in a position that is reclassified shall 26 be determined as follows: 27 2. Class with Same §LaM Ranas. If the position 28 is reclassified to a class with the same salary range as 29 the previous class, and if the enoumbent is appointed to I 30 the reclassified position, the salary and the salary I 3111 anniversary date of the employee shall not change. 32I 2. Class with Higher Salary Range. If the pcs itio �I i1 I 1 is reclassified to a class with a higher salary range 2 than the previous class, and if the encumbent is ap- 3 pointed to the reclassified position, the change in his 4 salary shall be governed by Section IV, D, 2 hereof. 5� 3. Class with Lower Salary Range. If the position 61 is reclassified to a class with a lower salary range than 7 the previous class, and if the encumbent is appointed to 8 the reclassified position, his salary shall not change 9 unless it is greater than the maximum step of the lower 10 salary range, in which case it shall be reduced to the 11 maximum step of the new range. The employee's salary 12 anniversary date shall not change and he shall not be 13 required to serve a new probation period. 14 C. Compensation for Portion of Month. Any regular or 15 probationary appointee serving on a full -time basis who works 16 less than a Pull pay period, except when on authorized leave 17 of absence with pay, shall receive as compensation for such 18 period an amount equal to that portion of his established 19 salary for such period as the number of days worked bears to 20 the number of actual working days in the employee's normal 21 work schedule for such period. The number of days worked and 22 the number of working days in such pay period shall include 23 paid holidays. 24 D. Changes in Class Salary Range. If a class is allo- 25 cated to a different salary range an employee in a position in 26 that class shall be compensated at the same step in the new 27 range as he was receiving in the previous range, and his salary 28 anniversary date shall not change. I 29 E. Comgsensatlon for Acting Appointments. Subject to 30 the following limitations, an employee who is required on the 31 basis of an acting appointment to serve in a class with a high. 32 er salary range than that of the class in which he is regularly S. 1 assigned shall receive the entrance salary rate of the higher 2 salary range or one rate higher than the rate he normally 3 receives, whichever is greater. 4 11 The written approval of the City Manager shall 5 be required. 6 2. The employee shall perform all the duties and 7 responsibilities of the higher class. 8 3. Only after the employee has served the follow - 9 ing numbers of hours in the higher class may he be com- 10 pensated at a higher rate. Such hours may be accumulated 11 during one or more acting appointments, provided they are 12 for at least one work weekt 13 Established work week Hours to be.worked before or class ona o a on 14 may be gr"ted. 15, 40 120 72 216 16 19 After the employee has worked the required hours in 18 the higher class, he shall receive additional compensa- 191 tion for subsequent.aoting appointments in that *lass, 20 provided that any such subsequent acting appointment of 21 less than a normal work week (i.e., five consecutive 8- 22 hour shifts or six consecutive 12 -hour shifts) shall not 23, be compensable at a higher rate. 24 X. Changes in Salary Anniversary Date. The granting of 25 any leave of absence without pay exceeding thirty calendar day 26 shall result in a new salary anniversary date for the employee 27 Such date shall be based on his original salary anniversary 28 date plus the number of calendar days of his leave in excess ?9 of thirty calendar days. 30I 0. Compensation for Overtime. Subject to approval by 31; the City Manager and to the following provisions, a department 32� head may prescribe reasonable periods of overtime work to meet 9 I ° I I j I operational needs of his department. 2 Overtime shall either be paid at the hourly/ equivalent 3 of the employee's salary, or granted as equivalent oompensa- 4 tort' time off. The method of compensation shall be at the 5 discretion of the department head. 6 14 Full -time Probationary and Resular Appointees. 7 The following provisions shall apply to all full -time 8 regular and probationary appointees, except Fire Depart - 9 ment personnel on 12 hour shifts and Police Department 10 personnel assigned to the Detective Bureau: 11 a. standby Duty. standby duty in classes 12 designated by the City Manager shall be compensated 13 at the rate of one hour overtime compensation for 14 each helve hours of such duty. 15 b. Call -back Duty. In addition to standby 16 compensation, if any, an employee shall receive a 17I minimum of one hour overtime compensation for any 18f call which requires him to return to or remain on 19 duty. 20 as Incidental Overtime. Incidental overtime 21 is not compensable. It is defined as overtime of 22 less than one hour that is non- reourrent and which 23' is not standby duty, *all -back duty, or court t1w. 29 21 Fire Department Personnel or. 12 -hour Shifts. 25 Fire Department personnel on 12 -hour shifts shall receive 26� overtime compensation as follows: 27 a. Shift Hold -over. If an employee is re- 28 quired to work an extra 12 -hour shift, or emote or 29 more hours thereof, because of the absence of 30� another employee assigned to that shift, such over - 31 time shall be compensated at the hourly equivalent 32i of his salary based on a 72 -hour week or equivalent f 10. i! it 11 2 3 4 5 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 �-S compensatory time off. be Standby Duty. An employee who is req to return to work during his off -duty hours for standby duty, as distinguished from actual fire fighting or similar emergency, shall be compensated at the same rate as employees on shift hold -over. c. Fire or Similar Emergency* if an emplo who is not on standby or shift hold -over duty is required to return to work or to continue on duty during his off -duty hours for actual fire fighting or similar emergency designated by the department head, he shall receive a minimum of three hours overtime compensation for the first hour and one hour overtime compensation for each hour thereafter, Such overtime compensation shall be at the hourly equivalent of his salary based on a 72 -hour week or equivalent compensatory time off. Police Department personnel assigned by the Police Chief to the Detective Bureau, except the clerical staff, a not be eligible to receive paid overtimm• compensation service in the Detective Bureau; subject to the discre- tion of the Pollee Chief and to paragraph 7 of this sub- section, however, they may take compensatory time off for unusual amounts of overtime worked. A flat rate for each pay period to cover all miscel- laneous expenses incurred in the performance of their duties and normal overtime worked shall be specified by the City Council and added to their salaries. 4. Department Heads and Other Key Personnel. De- partment Heads and other Joey personnel shall not be eli- gible for paid overtime. Compensatory time off for work 11. yob 1 beyond the normal work week may be granted at the dis- 2 cretion of the City Manager. 3 5. Other Employees. Other employeess except Paid 4 Call Firemen, shall be paid at the hourly rate establishe 5 for their alas,, regardless of the number of hours worked 6 6. Court Time. Employees who are required to appe 7 in court during their off -duty hours in connection with 81 City business shall receive overtime compensation for the 9+ number of hours they spend in courts with a minimum of tv 10, hours of such compensation. 11I 7� Acaumulation of Compensatory Time Off. Accumu- 12 lated overtime must be taken off or paid for no later 13 than the end of the month following the month in which it 14 is earned. 15 SECTION VIO LEAVES OF ABSENCE. For the purpose of com- 16 puting his entitlement to leaves of absence, an employee's 4ontinu- 17 ous service shall be based on the effective date on which he 18 received his initial probationary appointment in the City service. 19 Such date shall be the employee's anniversary date for vacation and 20 sick leave purposes,, subject to the provisions contained herein. 21 A. Vacation Leave. 22 1, Basis for Accrual. 23 a. _ Full -time Probationary, Regular, and Actix 24 Appointments. An employee having a full -time proba- 25 tionarys regulars or aot ing appointments except Fire 26 Department personnel on 12 -hour shifts, shall accrue 27 vacation leave with pay at the rate of one working 28 day for each full month of continuous service in 29 which the employee has worked or has been on author - 30 ized leave of absence with pay. 31 b. Fire Department Personnel on 12 -hour Shif! 32 Fire Department personnel on 12 -hour shifts shall 12. J. 13. 1 accrue vacation leave with pay at the rate of one 2 and one half calendar days for each full month or 3 continuous service in which the employee has worked 4 or has been on authorized leave of absence with pay, 5I c. Part -time Probationary, Regular, and Act - 6 ing Appointments. An employee having a probationary 7 regular, or acting appointment that i8 less than 8 full -time but is half -time or more shall receive 9. vacation leave with pay at the rate of one half 10 working day for each full month of continuous serv- 11 ice in which the employee has worked or has been an 12i authorized leave of absence with pay. 13 d. Other Appointments. Employees having 14 temporary or less than half -time appointments shall 15 not be entitled to receive vacation leave with pay. 16 es Longevity Vacations. Employees who have 17 completed fifteen or more years of continuous serv- 18 ice shall thereafter accrue longevity vacations as 19 follows: 20 (1) Full -time Probationary. Regular, and 21 Acting Appointments. An employee having a pro - 22 bationary, regular, or acting appointment that 23 is on a full -time basis, except Fire Department 24 personnel on 12 -hour shifts, shall accrue one 25 and one fourth working days vacation for each 26 full month of continuous service in which the 27 employee has worked or has been on authorized 28 leave of absence with pay. 29 ( 2) Fire Department Personnel on 12 30 Shifts. Fire Department personnel on 12 -hour 31 shifts shall accrue two calendar flays vacation 32 leave for each full month of continuous service 13. 14. 1 in which the employee has worked or has been 2 on authorized leave of absence with pay. 3 (3) other AMointments. Employees having 4 temporary or less than full -time appointments 5 shall not be entitled to receive longevity va- 6I cations. 71 f. Accumulation of Vacation Leave. Accumula 8� tion of vacation leave in excess of that earned for 9 one year of service is prohibited, unless approved 10 by the department head. In no case shall any aecu- 11 mulation of vacation leave exceed that earned for 12 two years of service. 13 Vacation leave accumulated in excess of that 14 normally earned for two years of service shall be 15 forfeited. 16 2. Method of Use. Vacation leave taken shall not 17 be in excess of that actually earned at the time it is 18 taken, and in no case may it be taken prior to the aces- ' 19 pletion of the employee's probation period. 20 3. other Provisions. 21 a. Terminal. Vacation Pay. Any employee who 22 has accrued vacation leave, who has completed his 23 probation period, and whose employment terminates 24 shall receive terminal vacation pay for such accrued 25 vacation based on the hourly equivalent of the sal - 26 ary he received at the time of his termination. 27 An employee who terminates while serving a 28 probation period in a position to which he has been 29 promoted shall receive terminal vacation pay based 30 on the hourly equivalent of the salary he received 31 immediately prior to his promotion, provided he had 32 successfully completed his probation period in the 14. 1 position from which he was promoted. An employee 2 who has not completed a probation period in at 3 least one position shall not receive terminal vaca- 4 tion pay. 5 b. Vacation Schedules. Vacations shall be 6 scheduled as determined by the department head, 7 taking into consideration whenever possible the 8 seniority and wishes of the employee. 9 c4 Vacation Anniversary Date Changes. Any 10 leave of absence without pay exceeding fifteen *an- 11 secutive days shall result in a new vacation anal- 12 verssry date. Such date shall be based on the 13 employee's original vacation anniversary date plus 14 the number of consecutive days of his leave of ab- 15 sense without pay that is in excess of fifteen con - 16 seoutive days. 17 B. Sick Leave. 18 1. Basis for Accrual. 19 a. Full -tine Probational, bpVlara and Act - 20 ing Appointments. An employee having a full -time 21 probationary, regular, or acting appointment,. 22 except Fire Department personnel on 12 -hour shifts, 23 shall accrue sick leave with pay at the rate of one 24 working day for each full month of continuous servioi 25 in which the employee has worked or has been on 26 authorized leave of absence with pay. 27 b. Fire Department Personnel on 124mur Shift, 28 Fire Department personnel on 12 -hour shifts shall 29 accrue sick leave with pay at the rate of one 12- 30 hour shift for each full month of continuous service 31 in which the employee has worked or has been on 32 authorized leave of absence with pay. 15. 16. y�o 1 c. Part -time PrqbAti2RMf Re ar and Aotirm 2 Appointments. An employee having a probationary, 3 regular, or acting appointment that is less than ful 4 time, but is half -time or more, shall accrue sick 5 leave with pay at the rate of one half working day 6 for each full month of continuous service in which 7 the employee has worked or has been on authorised 8 leave of absence with pay. 9 d. Appointments_. Employees having 10 temporary or less than one half time appointments 11i shall not be entitled to receive sick leave with pay, 12 e. Accumulation of Sick Leave. Sick leave may 13 be acoummulated to a maximums of eighty working days. 14 Shich maximum for Fire Department personnel on 12 -hot: 15 shifts shall be eighty 12 -hour shifts. 16 2. Limitations on Use. Sick leave taken shall not 17 be in excess of that actually earned at the time it is 18 taken, and in no case may it be taken prior to the con - 19 pletion of the employee's initial probation period. 20 a. Department Head's RecoameMation Neeessarp, 21 Sick leave may be granted only with the approval of 22 the department head and only in case of a bona fide 23 illness of the employee. The department head may 24 require a physician's certificate or other evidence 25 of the adequacy of the reason for the employee's 26 absence during the period for which sick leave was 27 requested. When, in the judgment of the department 28 head, such reason is inadequate, he shall indicate 29 on the monthly payroll form that the absence was 30 absence without leave. 31 b. For Sickness Only. Sick leave shall be 32 used only for sickness of the employee and shall not 16. iii 1 be used in lieu of or added to vacation. At the 2 option of the employee, however, accrued vacation 3 leave and /or compensatory time Off may be used for 4 sickness when all his sick leave has been taken. 5 An employee who continues to be disabled or 6 ill after he has taken the maximum industrial aooi- 7 I dent leave provided in Section VI, D herein may use 8 a proportionate amount of his accumulated sick leave) 9 to supplement temporary disability indemnity so that 10 he will receive the equivalent of his full salary. 11 c. Other Limitations. No employee shall be 12 entitled to accrue or to take sick leave with pay 13 while absent from duty for any of the following 14 reasons 15 (1) Disability or illness arising from 16 compensated employment other than with the City 17 of Newport Beach. 18 (2) Leave of absence without pay. 19 3. Other Provisions. 20 a. No Terminal Sick Leave Pay. No payment 21 shall be granted to an employee for accrued sick 22 leave at the time of his termination, irrespective 23 of the reason for such termination. Termination of 24 an employee's continuous service, except by reason W 25 lay -off for lack of work or funds, shall abrogate al: 26 sick leave accrued at the time of such termination, 27 regardless of whether the employee subsequently re- 28 enters the City service. 29 b. Sick Leave Anniversary Date Changes. The 30 provisions of this resolution applicable to vacation 31 anniversary date changes arising from the granting a 32 a leave of absence without pay in excess of fifteen 17. 11 2 3 4 5 6 7 8, 91' 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 vI_)/ . consecutive days shall also apply to sick leave anniversary dates. C. Holiday Leave. The following days, and such outer days or parts of days as msy be designated by the City Council, shall be observed as paid holidays: Every Sunday September 9 January 1 October 12 February 12 November 11 February 22 Thanksgiving Day May 30 December 25 July 4 State -wide election days First Monday in 12:00 noon to 3t00 P,M. September on Oood Friday When a holiday falls on Sunday, the following Monday be observed instead. Employees whose regular days off are other than Saturday and Sunday shall be entitled to the-saw number of paid holl- days per year as are those whose regular days off are and Sunday. An employee who is required to work on a holiday that falls within his assigned work week shall receive overt1w compensation therefor. D. Industrial Accident Leave. Except for Paid Call Firemen and Police Reserves, an employee who Is absent from duty because of an on- the -job injury sustained during his City employment shall, for the periods designated in the fol- lowing schedule and immediately following the date of injury, continue to accrue vacation and sick leave and to receive that portion of his normal salary which, when added to :ry made to him under the provisions of the Workmen's Law, equals his full salary; provided, however, that his claim for compensation is approved under the provisions of 18. 11 3 4 5 6 I 7I, 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 such law Amount of ems yee's con - tunu c`�a' g1ty geng' ce At least one day and less than six meths At least six months and less than five years Five years and over Maximum industrial accident ve Twenty working days Six months One year j.fJ The maximum amount of industrial accident leave for all temporary and all less than half -time employees shall be twenty working days. E. BereayemerLt Leave. Whenever an employee who is eligible to receive sick leave is oonpelled to be absent from duty by reason of the death or critical illness where death appears Imminent of father, mother, brother, sister, wife, husband, or child, such employee shall, upon the written recom mendation of the department head and approval by the City Han- tiger, be entitled to a maximum of five working days leave of absence with pay. A maximum of five working days of such bereavement leave may be granted within a calendar year. F. Special Leave. The following provisions shall apply only to those employees who are entitled to receive vacation leave with pay: Ninety Calendar s or Less. Upon the write recommendation of the department head, the City Manager may authorize special leaves of absence with or without Pay for a period or periods not to exceed ninety oalendai days in a calendar year for the following purposes: attendance at a college, univereity, or other institution of learning for the purpose of receiving training in sub• jects directly related.to the work of the employee and which will benefit the City; serving on a jury; and fca other purposes that are deemed by the City Manager to be 19. 1 2 3 41 5 6 7 8 Oil 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 5143 31 32 beneficial to the City. 20 in Excess of Ninety Calendar Days. The City Council may, upon the recommendation of the City Hanag grant leaves of absence with or without pay in excess of ninety calendar days for the purpose of attending a college, university, or other institution of learning Where the employee will receive training deemed by the City Council to be beneficial to the City. O. Military heave. Employees having probationary# regular, or acting appointments shall be entitled to such leaves of absence with pay and other benefits as are provided In the California Military and Veterans Code. An employee requesting such leave shall present a copy of his military orders to his department head prior to the beginning of the leave. H. Absence Without Leave. Any employee who is absent from duty shall report the reason for such absence to his department head or immediate supervisor prior to the date of expected absence whenever possible and in no case later than two hours after the beginning of his normal work shift. Absences not reported in such manner shall be considered absence without leave. A deduction of pay shall be made for the duration of any absence without leave in accordance with Section V. C of this resolution. I. Comg+u egA Leaves of Absence or Termination. nation or a compulsory leave of absence without pay, which- ever in the opinion of the department head best serves the City's interests, shall be required of women employees Who have completed their sixth month of pregnancy. SSCT ON VII. PROATIONARY APPOINTMENT FOLLOWING ..�.,,_ - -. ARLI TMM. Notwithstanding the other provisions of this resole -f tion, a temporary appointee in a class who, without a break in 20. 1 2 3. 4I 5 6 7 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 service, receives a probationary appointment to a position in the same class shall be eligible for a salary advancement after six months of continuous service, including his temporary service, and shall accrue leave benefits from the date of his temporary appointment. lie shall earn eligibility for subsequent annual salary advancements in accordance with Section IV, D, 2, a, herei The employee's probation period shall commence with the date of h: probationary appointment. The salary advance provision of this section shall not apply when a temporary employee in a class receives, without a break in his continuous City service, a probationary appointment in a different class having a higher salary range. The salary anniversary date of such employee shall be the date of his pro- bationary appointment. SECTION VIII, M=EUANE0US PROVISIONS. A,_ Consideration of Employee Re_gposts. Any employee shall have the right to consideration by the City Manager of any request with respect to a claimed inequity resulting from the strict application of any of the sections contained herein. The employee shall submit to his department head a written statement of the claimed inequity and his request; the department head shall promptly forward the statement, the request, and his written recommendation to the City Manager. B. Continuity of Service Requirements, Continuous service, as required for advancement within salary ranges and for other purposes specified in this resolution, is defined as City employment on a probationary, regular, or acting appointment basis without break or interruption. Authorized leaves of absence without pay of thirty calendar days or less and leaves of absence with pay shall not constitute an interruption of an employee's continuous service and shall not be deducted in computing his total City 21. i 1 service. Authorized leaves of absence without pay in excess 2 of thirty calendar days shall be deducted in computing an 3 employee's total City service, but shall not serve to inter - 4 rupt his continuous service. 5 C. Amendments. At least annually the City Manager 61 shall review the provisions of this resolution and recommend 7 any proposed amendments or revisions. 8 SECTION IX, REPEAL, Resolution No. 4828 and Its amend - 9 ments are repealed. 10 SECTION X. EFFECTIVE DATE. The provisions of this reso- 11 lution shall be effective January 1, 1959. 12 This Resolution was adopted by the City Council of the 13 City of Newport Beach at a regular meeting on the 22nd day of 14 December, 1958, by the following vote, to grit: 15 AYES, COUNCILMEN: Hart, Lorenz, Somers, 16 Kin sle y,, Atkinson, Higbie, Stoddard 17 NOES, COUNCILMEN: None 18 ABSaT COMCIIdM: None 19 ATTEST: 20 MARGERY 3CftROUDER er 21 TAI, B STODAARD 22 or 23 24 25 26 27 28 29 30 31 32 22. • • y�1 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF NEWPORT BEACH ) I, MARGERY SCHROUDER, City Clerk of the City of Newport Beach, California, do hereby certify that according to the records of the City of Newport Beach filed and :maintained in my office, the foregoing Resolution No. 4895 was duly and regularly adopted, passed, and approved by the City Council of the City of Newport Beach, California, at a regular meeting of said City Council held at the regular meeting place thereof, on the 22d day of December 9 1958, by the following vote, to wit: AYES, COUNCILMEN: Hart, Lorenz, Somers, Kingsley, Atkinson, Higbie, Stoddard NOES, COUNCILMEN: None ABSENT, COUNCILMEN: None Dated this 7th day of January 9 1959. City Clerk atid EA- Officio Clerk of the City Council, City of Newport Beach, State of California.