HomeMy WebLinkAbout13 - RFP Outline for Residential Solid Waste ProgramCITY OF
°� m= NEWPORT BEACH
CqC /Fp0.N`P City Council Staff Report
Agenda Item No. 13
April 23, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Municipal Operations Department
Mark Harmon, Director
949 - 644 -3055, mharmon @newportbeachca.gov
PREPARED BY: Mark Harmon, Municipal Operations Director
APPROVED: 0. \y
TITLE: Review of the Request For Proposal (RFP) Outline For The
Residential Solid Waste Program
ABSTRACT:
Currently, with a few exceptions such as Newport Coast and Santa Ana Heights, City
staff and equipment are responsible for the collection of residential refuse and
recyclables within the City. Staff has identified several key concerns that may
negatively impact the internal solid waste operation in the near future, including the
significant reduction of personnel due to past and pending retirements, the age of the
current collection fleet and the cost of new alternative fuel trucks.
In addition to the operational challenges facing the City - provided collection program,
staff and the consulting team of HF &H Consultants have also identified significant one-
time and ongoing cost savings that may result from contracting out these services.
One time savings include the elimination of the $4.5M equipment replacement fund for
refuse trucks and the sale of the existing fleet valued at $1.5M.
Ongoing savings include the elimination of the $410K annual payment to the equipment
replacement fund and the potential overall cost reduction per dwelling for the collection
service. Contracting collection services may also provide the opportunity to enhance
current service levels by providing additional services, such as curbside collection of
large, bulky items. City Council has directed staff to develop a Request for Proposal
(RFP) document to solicit bids for the residential solid waste program so that a cost -
service benefit analysis can occur.
Review of the Request For Proposal (RFP) Outline For The Residential Solid Waste
Program
April 23, 2013
Page 2
RECOMMENDATION:
Staff recommends that the City Council review the attached Project Plan containing the
key elements of the Request for Proposals (RFP) for Residential Solid Waste Services
and direct staff to issue the RFP in early May 2013.
FUNDING REQUIREMENTS:
There are no additional funding requirements for the release of the RFP document.
Staff has provided a copy of the Project Plan (Attachment A) which describes the key
elements of the draft RFP (Attachment B). These key elements include:
Residential Collection Method
This section defines the two "paths" for proposals: a Manual Collection system that
mirrors the current program that is in place today (manual collection and unlimited
containers provided by the resident), and a Two Cart (recycling and trash) Automated
system where residents can voluntarily participate in recycling, receive an unlimited
number of carts provided by the hauler, and choose from several different sizes of carts.
Core Services
This section defines the "core" services to be provided in the two paths described
above. Core services include such things as required diversion (recycling) levels,
processing the mixed waste, bulky item collection, missed container collection,
alternative fuel vehicles, the hiring of qualified city employees, and abandoned item
collection. Core services are those operational functions in waste collection that are the
minimum requirements of a contract, regardless if automated or manual system, in
order to maintain the high level of services currently enjoyed by residents.
Optional Services
Optional services are those extra "might be nice to have" functions that would be an
enhancement to current service levels. These functions include leasing the capacity in
the City's transfer station, a "concierge" or pull -out service for disabled residents, an
enhanced bulky item program for large appliances and an emergency service response
plan.
Review of the Request For Proposal (RFP) Outline For The Residential Solid Waste
Program
April 23, 2013
Page 3
Contract Terms
The final section of the Project Plan addresses the Contract Terms. The terms include
such elements as the length of the agreement or contract, the proposed cost and
compensation plan, performance requirements, insurance levels, public education and
customer satisfaction surveys, audits and reporting requirements, and collection
schedules.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonable foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Mark Harmon
Director
Attachments: A. Project Plan (PowerPoint Presentation)
B. Draft Request for Proposal Document with Attachments
Residential Solid Waste
Services Agreement
Project Plan
April 23, 2013
HF &H Consultants, LLC
Municipal Operations Department
it RFP StructurE
Path 1: Existing System (Manual Collection) I Path 2: Two -Cart Automated
Core Services — Both Paths
ces— Both Paths
Service
Requirement
Collection Method
Containers
Collection
Location
Wr.
Path 1: Existing System (Manual Collection)
•]1[W
Path 2: Two -Cart Automated
Service
Requirement
Solid Waste
Processing
Guaranteed
Contractor-
Collected
Diversion Rate
Bulky Item
Collection
;;Peow iAe
Current Arrangements
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RFP — Paths 1 and 2
Service
Requirement
Missed Pickup
Holiday Tree
Collection
Summer Saturday
Collection
Special Event
Collection
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Current Arrangements
DfU JUfVI(:t
(continues
Service
Requirement
Abandoned Item
Collection
Vehicles
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Current Arrangements
DfU JUfVI(:t
(continues
Dntional Services to be Prone
Service I Costs to be Requested on the Following Services Under Both Paths
Transfer Station
Lease
Enhanced Bulky
Item Collection
Backyard Service
for Disabled
Sharps
Paint, Battery,
Household Cleaner
and Garden
Pesticide
Collection
Community Shred
Day
Emergency
Services
Contract Term
Term
Extension
Proposed Cost to
City
Compensation
Adjustment
Method
•
RFP — Paths 1 and 2
Ab
Contract Term
Extraordinary Rate
Adjustment
Hazardous
Substance
Indemnification
AB 939
Indemnification
Insurance
Performance
Surety
•IIINIre[y =[:
RFP — Paths 1 and 2
•11111111[:
Contract Term
Warning Tags
Default Provisions
Excuse from
Performance
Records and
Reports
Audits
Dedicated Routes
Transition to Next
Franchisee
•IIINIre[y =[:
RFP — Paths 1 and 2
•11111111[:
Contract Term
Collection Hours
Office Location
and Hours,
Customer Service
Holiday Schedule
Government
Liaison and Route
Supervisor
Performance
Standards
Customer
Satisfaction
Survey
•IIINIre[y =[:
RFP — Paths 1 and 2
•11111111[:
Questions
Mark Harmon, Director
Municipal Operations Department
mharmon @newportbeachca.gov
DRAFT
April 16, 2013
This document is printed on 100% post- consumer content recycled paper
of Newport Beach
Table of Contents
Table of Contents
RFP for Residential Solid Waste Services Agreement
Page
SECTION I - INTRODUCTION .......................................................... ..............................1
Overview of the Request for Proposal ......................................... ..............................1
Term of New Agreement .............................................................. ..............................1
Summary of Requested Services ................................................. ..............................1
Proposal Clarifications and Updates ............................................ ..............................3
Process Integrity Guidelines and Communications during RFP Process ...................3
Proposal Administration .........................._....._....._....._................._ ....._....._....._....._......3
Submission of Proposals ............................................................ ............................... 4
Proposal Reproduction ............................................................... ............................... 5
Schedule..................................................................................... ............................... 5
SECTION II — CURRENT SERVICE DATA ..................................... ............................... 6
Description of Service Area ........................................................ ............................... 6
SECTION III — PROPOSED SERVICE REQUIREMENTS ................ ..............................8
Path 1: Existing System (Manual Collection) .............................. ............................... 8
Path 2: Two -Cart Automated ...................................................... ............................... 8
CoreServices - Both Paths ......................................................... ............................... 8
Optional Services — Both Paths .........................._....._....._....._... .._....._....._....._.......... 10
SECTION IV — KEY CONTRACT TERMS ....................................... .............................12
Termand Extension .................................................................. ...............................
12
Compensation Adjustment Method ........................................... ...............................
12
Education and Public Awareness .............................................. ...............................
12
Insurance.................................................................................. ...............................
12
Performance Standards ............................................................ ...............................
12
Performance Surety .................................................................. ...............................
13
Routing..................................................................................... ...............................
13
CollectionHours ........................................................................ ...............................
13
HolidayCollection ..................................................................... ...............................
13
Customer Satisfaction Survey ................................................... ...............................
13
Collection Vehicle Requirements .............................................. ...............................
13
Purchase of City Refuse Collection Vehicles ............................ ...............................
14
Orange County Landfill System Disposal .................................. ...............................
14
SECTION V - PROPOSAL SUBMISSION REQUIREMENTS ......... .............................15
1.
General Requirements ...................................................... ...............................
15
2.
Compensation Proposal Forms (Attachment 3) ................ ...............................
15
3.
Supporting Costs and Operating Data (Attachment 4) ...... ...............................
15
4.
Exceptions to Terms of the Franchise Agreement ............ ...............................
15
5.
Proposer Overview ........................................................... ...............................
16
City of Newport Beach i DRAFT, April 16, 2013
of Newport Beach Table of Contents
RFP for Residential Solid Waste Services Agreement
6.
Facility Descriptions Required in Proposal ........................ ...............................
18
7.
Implementation Plan ......................................................... ...............................
19
8.
Collection Vehicles ............................................................ ...............................
19
9.
Diversion Goal and Additional Diversion Programs .......... ...............................
19
10.
Optional Lease of City Transfer Station ............................ ...............................
19
11.
Optional Sharps Collection Program ................................... .............................20
12.
Optional HHW Program .................................................... ...............................
20
13.
Carts Under Path 2 ............................................................. .............................20
14.
Fueling Station .................................................................... .............................20
15.
Proposed Route Changes ................................................... .............................20
16.
Performance Surety ............................................................ .............................20
17.
Proposal Enhancements ..................................................... .............................21
SECTION VI - PROPOSAL EVALUATIONS ................................... .............................22
Proposer's Qualifications ..........................................................
............................... 22
Technical Qualifications ..............................................................
.............................22
Exceptions to the Terms and Conditions ..................................
............................... 22
FinancialResources .................................................................
............................... 22
Costs.........................................................................................
............................... 22
Award........................................................................................
............................... 22
LIST OF ATTACHMENTS
Attachment 1:
Proposal Outline
Attachment 2:
Existing Service Data
Attachment 3:
Proposed First Year Compensation
Attachment 4:
Supporting Costs and Operating Data Worksheets
Attachment 5:
Draft Agreement for Residential Solid Waste Collection and Recycling Services
City of Newport Beach ii DRAFT, April 16, 2013
City of Newport Beach
SECTION I - INTRODUCTION
Overview of the Request for Proposal
Section I - Introduction
RFP for Residential Solid Waste Services Agreement
The City of Newport Beach ( "City") is considering contracting for its residential solid waste collection
services and is requesting proposals from qualified companies to provide residential solid waste
collection, transportation, recycling, and disposal services. Currently, City crews provide manual
refuse collection to most of the City's residents, paid for through the General Fund and a small
monthly charge to residents forthe incremental cost of recycling.
Two areas of the City, Newport Coast and Santa Ana Heights, are currently serviced by private haulers
and will not be included as part of this contracting process. See Attachment 2C for the service area
map.
Descriptions of the service area and current services are provided in Section II of this RFP. Section III
describes the proposed service requirements, Section IV identifies certain key contract terms, Section
V describes the required contents of the proposal and Section VI describes the evaluation of the
proposals. Failure to complete and submit all of the forms and the other information required in
Section V may be grounds to disqualify a proposal. The proposal should be organized according to the
outline shown in Attachment 1.
Term of New Agreement
The initial term of this agreement is seven years. The City may extend the agreement for up to 36-
months, on a month -to -month basis, at its sole option. Services under the new agreement will begin
. See Sections 2.2.2 and 2.2.3 of the draft agreement.
Summary of Requested Services
The two paths for which the City is seeking proposals for residential refuse collection are summarized
in Table 1; proposers may propose to provide service under either or both of the paths. The core
services required under both Path 1 and Path 2 are summarized in Table 2, and are briefly described in
Section III of this RFP. A more comprehensive description of the services is provided in the draft
franchise agreement in Attachment 5.
City of Newport Beach 1 DRAFT, April 16, 2013
City of Newport Beach Section I - Introduction
RFP for Residential Solid Waste Services Agreement
Table 1: Residential Collection Method
Under either Path 1 or Path 2, the City request the following "core services" as described in Table 2.
i ame c. core bervices Kequirea — rams i ano z
Core Services Required
♦ Unlimited residential collection service (excluding Newport Coast and Santa Ana Heights)
♦ Contractor to collect spilled or overflowing waste
♦ Bulky item collection (excludes appliances and electronic waste)
♦ Summer Saturday collection in selected areas
♦ Alley collection and two -man crews for challenging collection locations
♦ Special event collection
♦ Natural gas collection vehicles
♦ Hire qualified City employees
Proposers are also required to provide costs for a number of optional services the City may or may not
include in its residential collection agreement. Brief descriptions of the optional services requested by
the City are summarized in Table 3.
City of Newport Beach 2 DRAFT, April 16, 2013
Path 1: Existing System (Manual Collection)
♦
Unlimited Set Out
♦
Manual Collection
♦
Single Stream Collection
♦
Mixed Waste Processing of Solid Waste Collected
♦
Customer - Provided Containers
Path 2: Two -Cart Automated
♦
Unlimited Set Out
♦
Automated Collection (mix of semi and fully automated)
♦
Dual Stream — Separate Refuse and Recyclables Collection
♦
Recycling Voluntary for Customers
♦
Hauler- Provided Carts (customer selects size: 32, 64 or 96- gallons)
Under either Path 1 or Path 2, the City request the following "core services" as described in Table 2.
i ame c. core bervices Kequirea — rams i ano z
Core Services Required
♦ Unlimited residential collection service (excluding Newport Coast and Santa Ana Heights)
♦ Contractor to collect spilled or overflowing waste
♦ Bulky item collection (excludes appliances and electronic waste)
♦ Summer Saturday collection in selected areas
♦ Alley collection and two -man crews for challenging collection locations
♦ Special event collection
♦ Natural gas collection vehicles
♦ Hire qualified City employees
Proposers are also required to provide costs for a number of optional services the City may or may not
include in its residential collection agreement. Brief descriptions of the optional services requested by
the City are summarized in Table 3.
City of Newport Beach 2 DRAFT, April 16, 2013
of Newport Beach Section I - Introduction
RFP for Residential Solid Waste Services Agreement
Table 3: Optional Services — Both Paths
Optional Services Required
♦ Lease of City transfer station to utilize excess capacity
♦ Enhanced bulky item collection (large appliances and electronic waste)
♦ Container pull -out service for disabled
♦ Sharps collection program
♦ HHW door -to -door collection (Household Hazardous Waste)
♦ Annual Community Shred -it day
Please note that the City's procurement of a residential solid waste services agreement is not subject
to State or local public bidding laws, and the City does not intend to cause the current RFP process to
become subject to such public bidding laws or regulations.
Proposal Clarifications and Updates
After reviewing the RFP package, proposers may find that they require clarification of some
requirements. Proposers may submit oral or written questions. Written responses to such questions,
addenda and clarifications, if any, will be provided via e-mail to all potential proposers that leave their
contact information when they request the RFP from the City or attend the pre - proposal meeting.
Proposers should leave the primary contact name, company name, address, e-mail address, and
phone number. Only written responses will govern. Written questions may not be accepted after the
date shown in the schedule in Table 4 at the end of this section, as this would leave insufficient time
for the City to provide an adequate response to all potential proposers. However, if proposers have
simple questions regarding how to complete submittal forms or otherwise complete the proposal
requirements, proposers may continue to request assistance via telephone until the proposal due
date. See "Communications During RFP Process" below for instruction on where to submit timely
questions.
Process Integrity Guidelines and Communications during RFP Process
All communications regarding this RFP shall be made exclusively through Mark Harmon, General
Services Director, of the City of Newport Beach, who can be reached at (949) 644 -3055 and by e-mail
at m harm on @city.newport- beach.ca.us, or Laith Ezzet of HF &H Consultants, the City's consultant, by
mail at HF &H Consultants, 19200 Von Karman Avenue, Irvine California, 92612, by telephone at (949)
251 -8902, by fax at (949) 251 -9741 and by e- mail at IezzetPhfh- consultants.com
Proposal Administration
The City of Newport Beach shall have the right to perform, and each proposer must agree to
cooperate with, an investigation and review of each proposer's ability to perform the work required.
Such cooperation shall apply not only to the verification of the proposer's capability and experience in
the provision of services, but also to the provision of any other component of work that may be
required under this procurement.
City of Newport Beach 3 DRAFT, April 16, 2013
City of Newport Beach Section I - Introduction
RFP for Residential Solid Waste Services Agreement
In order to objectively evaluate all proposals, the City has attempted to describe the desired services
and the terms and conditions in the draft franchise agreement in a manner that will allow a
reasonable level of comparability among the proposals. Therefore, the City discourages, and may
disqualify, proposals that substantially deviate from the RFP. Proposals that do not include the
completed forms required herein and information required in Section V may be disqualified. Provided
that the proposer has submitted a proposal that meets all of the minimum requirements of this RFP,
the proposer may also offer additional enhancements that exceed the RFP requirements.
The City reserves the right to reject all proposals, disqualify nonconforming or incomplete proposals at
its sole discretion, waive deviations from the RFP, and determine whether proposers are qualified.
The City reserves the right to issue addenda to the RFP, to modify the RFP, to modify the franchise
agreement, or to withdraw the RFP. The City may request clarification or additional information from
any of the proposers at any point in the RFP process.
Proposals must comply fully with the requirements detailed in this RFP. Required supporting
documentation must be included as attachments and be appropriately identified.
The existing service information presented in Section II and Attachment 2 of this RFP is for information
only and the City makes no representations as to its accuracy. All proposers should take whatever
steps they believe are necessary to reasonably establish the actual existing service information when
preparing their proposals.
Submission of Proposals
The draft franchise agreement containing the terms and conditions under which service is anticipated
to be provided (see Attachment 5) is an integral part of this RFP. This draft franchise agreement
includes information related to service standards, compensation, reporting, and other activities
related to the performance of these services.
Submission of a proposal shall constitute acknowledgment and acceptance of all the terms and
conditions contained in this RFP, and in the draft franchise agreement, unless exception to particular
terms and conditions are expressed in writing in the proposal. The successful proposer will be
expected to enter into a franchise agreement with the City; only those exceptions noted in its
proposal will be considered for modification. The City is not obligated to agree to these exceptions
but reserves the right to negotiate modification of such noted exceptions to the draft franchise
agreement.
Each and every term and condition of the proposal shall be irrevocable by the proposer until the City
enters into a franchise agreement to perform the scope of services for the proposed rates according
to those terms and conditions. Within fifteen (15) business days of the selection of a proposal by the
City Council, the selected proposer is expected to execute the franchise agreement, and furnish the
required labor and performance bond. The form of the financial instruments is described in Section
6.3 of the draft franchise agreement. The terms of this RFP and the proposals are firm for a period of
two hundred and seventy (270) days. Once submitted, responses to this RFP cannot be altered
without the City's express written consent. The City reserves the right to reject any or all proposals,
and may elect to make a decision without further discussion or negotiation. This RFP is not to be
construed as a contract of any kind; the City may withdraw or modify this RFP at any time. The City is
not liable for any costs incurred by any potential proposer in the preparation of a response to this
RFP.
City of Newport Beach 4 DRAFT, April 16, 2013
City of Newport Beach Section I - Introduction
RFP for Residential Solid Waste Services Agreement
Proposers must submit two (2) bound copies, one (1) unbound photocopy -ready copy, and an
electronic copy on a CD or flash (thumb) drive of the complete proposal in a sealed package. The
package should be clearly labeled:
ATTENTION: CITY CLERK
PROPOSAL FOR RESIDENTIAL SOLID WASTE SERVICES AGREEMENT
NAME OF PROPOSER
PROPOSER'S ADDRESS
PROPOSER'S CONTACT PERSON
PROPOSER'S TELEPHONE NUMBER
PROPOSER'S FAX NUMBER
PROPOSER'S EMAIL ADDRESS
The proposal may be mailed, couriered, or hand delivered to the City Clerk, City of Newport Beach,
100 Civic Center Drive, Newport Beach, California 92660. All proposals must be received by the City
Clerk of Newport Beach by the date and time shown in the schedule in Table 4 at the end of this
section, City of Newport Beach time. Proposals received after this time and date may be returned
unopened. Postmarks will not be accepted as proof of receipt.
Proposal Reproduction
Black- and -white copies of the proposals may be made by the City for review by City Council or other
parties, either from the unbound copy or from the electronic file submitted. Proposals should be
prepared in a manner that reproduces clearly and legibly in black and white. Use of color and dark
shading should therefore be minimal.
All proposal pages should be 8.5" by 11" to facilitate reproduction.
Schedule
The procurement schedule is shown in Table 4. These dates are subject to change by the City.
Table 4: Procurement Schedule
Date
Activity
Request for Proposals available
Pre - proposal conference at a.m. at
City Hall, 100 Civic Center Drive, Newport Beach, CA 92660
Last day to submit written questions
Proposals due to the City Clerk by p.m.
Award by City Council
Start of service
City of Newport Beach 5 DRAFT, April 16, 2013
City of Newport Beach
Section II — Current Service Data
RFP for Residential Solid Waste Services Agreement
SECTION II - CURRENT SERVICE DATA
Description of Service Area
The City of Newport Beach is a coastal city in Orange County, located between the cities of Costa
Mesa, Irvine and Laguna Beach. City crews provide residential solid waste collection in the City,
except for the Newport Coast community and the Santa Ana Heights areas are serviced by private
haulers. The City provides unlimited manual refuse collection in containers provided by the customers
to approximately 26,500 residential units.
Challenging Collection Areas — Certain areas of the City (principally Balboa Peninsula, Balboa Island,
Corona del Mar and other islands) require collection from narrow streets and alleys. In these areas
full -size collection vehicles may not fit, and even smaller vehicles may have difficulty making turns.
Some streets may be too space constrained to accommodate the use of standard automated
collection arms. Currently, the City uses rear -load vehicles with two -man crews to provide service in
these areas. See Attachment 2D for a map of the two -man collection areas.
Summer Refuse Collection — Certain customers receive summer Saturday refuse collection, in
addition to the regular weekly service, between the two Saturdays before the 4`" of July and the
Saturday prior to Labor Day. The customers receiving the summer refuse collection are on the Balboa
Peninsula (Attachment 2E) and those customers on Balboa Island with short -term rentals that pay the
Transient Occupancy Tax (Attachment 2F).
Current Staffing
The City's refuse collection program consists of 23 employees for calendar year 2012, including one
refuse superintendent and one refuse supervisor. The City has provided a schedule of the refuse staff
salary and benefits for calendar year 2012 in Attachment 3.
Processing and Transfer
Solid waste collected by City personnel is brought to the City's transfer station to be transferred and
transported for processing and disposal. The City currently has an agreement with CR &R for the
transportation of solid waste from the City's transfer station to CR Transfer, a material recovery
facility (MRF) for processing and disposal of the residential solid waste. The residential solid waste is
processed to separate recyclable materials for diversion from disposal at an Orange County landfill.
The processing agreement requires that the MRF divert more than 40% of the material delivered to
the facility from disposal.
Vehicles
The City operates 18 refuse collection vehicles (see Attachment 2B) and a small volume transfer
station in the Corporation Yard. Four of the collection vehicles (two front -load trucks and two rear -
load trucks) use compressed natural gas (CNG) and were acquired in 2010. All of the refuse collection
vehicles in use are in compliance with the California EPA's solid waste collection vehicle regulation. A
listing of the refuse collection vehicles and pertinent data is provided in Attachment 4. The City
operates three additional pieces of equipment at the Corporation Yard; a yard mule, a tractor and a
backhoe.
City of Newport Beach 6 DRAFT, April 16, 2013
City of Newport Beach Section II — Current Service Data
RFP for Residential Solid Waste Services Agreement
Routes
The City operates fourteen collection routes per day, five days per week. During the summer months,
the City runs eight additional half -day collection routes on Saturday in the West Newport and Balboa
Peninsula areas and for certain Balboa Island customers. On Monday, the City operates seven one -
man front -load routes and seven two -man rear -load routes. Tuesday through Friday, the City
operates nine one -man front -load routes and five rear -load routes. One of the front -load routes is
roughly'' /: day and the route operator assists with transfer station operation for the remainder of the
day. Front -load route operators that finish their assigned routes early will often move to assist on one
of the rear -load routes.
Service Area Maps
The City has provided maps of the service areas in Attachment 2C through 2G as follows:
• Attachment 2C — map of the refuse collection schedule;
• Attachment 2D — map of the two -man alley collection areas;
• Attachment 2E — map of the summer refuse collection area;
• Attachment 2F — map of the summer refuse collection area — Balboa Island; and
• Attachment 2G — map of the one -way streets collection areas.
As stated in Section I, the City neither warrants nor accepts responsibility for the accuracy of the
information. These maps will be available for review on the City's website (link to website). It is the
responsibility of each proposer to undertake, at its sole cost, any verification of this information
necessary for it to submit a response to this RFP.
Household Hazardous Waste and Sharps
The City does not collect HHW or Sharps (syringes, needles, lancets, etc.). Residents are directed to
Orange County Household Hazardous Waste Collection Centers and the City provides a Sharps and
Medication Disposal Directory to residents.
City of Newport Beach 7 DRAFT, April 16, 2013
City of Newport Beach Section III — Proposed Service Requirements
RFP for Residential Solid Waste Services Agreement
SECTION III - PROPOSED SERVICE REQUIREMENTS
The City is requesting proposals for the services described below. A more comprehensive description
of these services is found in the draft agreement, included as Attachment 5 of this RFP. References to
sections and appendices refer to the draft agreement; references to attachments refer to
attachments to this RFP.
Path 1: Existing System (Manual Collection)
Under Path 1, manual unlimited collection of all solid waste from customer - provided containers
would continue.
Containers — Customers will continue to provide the containers. The containers provided by
customers are required to be no more than 35 gallons and weigh no more than 50 pounds.
Collection — Solid waste will be collected in one collection vehicle in one pass and sent for processing,
except for those customers receiving twice per week service during the summer refuse collection
period.
Collection Location - Under Path 1, the collection location remains unchanged from the parkway or
alley. Some collection locations are set back from the alley and the hauler may need to move the
containers up to 10 feet to service.
Path 2: Two -Cart Automated
Refuse Cart Collection — Hauler will distribute 32, 64, and 96- gallon refuse and recycling carts, as
requested by customer. Customers will be requested to separate recyclables into recycling carts.
However, recycling is voluntary. Collection will continue to be unlimited. Extra waste that will not fit
into carts will be collected in customer containers, bags or boxes. The width of the proposed 32- gallon
cart should be similar to, or less than, the diameter of a typical 32- gallon barrel.
Can Service — Some customers will be unable to accommodate carts. These customers will be
permitted to retain refuse collection service from customer - provided containers.
Collection — Solid waste and recyclables will be collected in two collection vehicles in two passes. The
mixed recyclables collected from the recycling cart will be sent for to a MRF processing. Contractor
may also propose to process the refuse to maximize recycling if contractor believes such additional
processing is needed to achieve the diversion guaranty.
Collection Location - Under Path 2, most of the City would be collected from the street gutter. About
20% of the City would require alternative container placement. The route operator may be required
to leave the cab to position carts for collection.
Certain areas in the City currently receive two -man alley collection service. The hauler shall provide
the appropriate collection service required in the alleys. Some collection locations are set back from
the alley and the hauler may need to move the containers up to 10 feet to service.
Core Services - Both Paths
Solid Waste Processing and Diversion — Proposers will be asked to propose a guaranteed diversion
rate of at least 40% for all waste collected under this agreement. Under Path 1, all material shall be
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RFP for Residential Solid Waste Services Agreement
sent for processing. Under Path 2, processing of waste discarded in the refuse cart is not required, but
is anticipated to be necessary for some or all of the refuse to meet the diversion goal.
Transfer Station - The hauler has the option to use the City's transfer station for solid waste collected
under this agreement at no additional cost. The hauler will be responsible for the ultimate disposal of
all tonnage the City currently delivers to the transfer station, including residential waste, abandoned
item waste and street /park litter container waste delivered to the yard by a third -party vendor under
contract with the City. All tonnage sources required to be collected, processed and /or disposed of by
the hauler are included in the tonnage reports in Attachment 2. Alternatively, the hauler may use
another transfer facility, but will remain responsible for removal and processing and /or disposal of the
waste from these other City sources. If the hauler uses the transfer facility exclusively for solid waste
collected under this agreement, the City will continue to operate the facility. If the hauler leases the
facility from the City, the hauler will operate the facility and be responsible for all maintenance and
repair of the transfer station and its equipment, including all costs related to its operation and
maintenance and equipment replacement if required. The term of the lease may not exceed the term
of the collection agreement.
The hauler may not park vehicles at the City's transfer station, although the hauler may stage one or
two transfer station vehicles overnight.
City's Processing Contract - If the hauler uses the City's transfer station, it has the option of using the
City's existing transfer and processing contract with CR &R at proposer's expense. The term of this
agreement is through June 2018, with 5 one -year extension options, but may be terminated by either
party with a 180 -day notice at any time. The current per ton fee of $_ includes a processing
component that adjusts by the change in CPI and a disposal component that adjusts based on Orange
County Landfill costs, and a per truck load credit set at $97.63. The per ton rate adjusts each July 1. A
copy of this agreement may be obtained by . This processing agreement requires that
more than 40% of the material collected be diverted from landfilling. Proposers may meet this
minimum diversion rate through continued use of this arrangement, or propose alternative processing
arrangements to meet or exceed the diversion minimum.
Basic Bulky Item Collection — Bulky item collection as currently provided will continue under the new
agreement. Currently, the City collects bulky items that can be collected using the City's rear - loader
route vehicle, including mattresses, small furniture, and couches without metal frame work (no
sleeper couches). Residents are requested to call in for this collection, but items clearly placed for
collection will be collected with or without a call in.
Residents shall continue to receive unlimited call -in collection of the same items at no charge, though
the hauler may want or need to use a second, alternative collection vehicle such as a flatbed to
perform this service. See Exhibit B.1.2.2.
Large appliances, sleeper couches and electronic waste are not collected under this basic bulky item
collection program, but will be collected as "Enhanced Bulky Item Collection" under Optional Services
as described later in this RFP..
Holiday Tree Collection - Contractor will collect and divert holiday trees placed curbside from all
residential customers from December 26 through January 15 (three full collection weeks). The hauler
shall divert the holiday trees collected, unless the tree is flocked, contains decoration, or otherwise
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RFP for Residential Solid Waste Services Agreement
cannot be diverted, in which case the tree shall be collected and disposed. See Exhibit B.1.5. Trees left
after three weeks will be collected as a basic bulky item under Exhibit 8.1.2.2.
Summer Saturday Collection — Additional collection services are provided in select, high - rental areas
on Saturdays from two Saturdays prior to the 4`h of July to the Saturday preceding Labor day each
Summer. This reflects ten (10) Saturdays in calendar year 2013 and eleven (11) Saturdays in calendar
year 2014. See Exhibit B.1.3 of the Agreement.
City Sponsored Event Collection — Contractor will be required to provide and collect bins and /or roll -
off boxes, on an as needed basis, at City— sponsored events at no additional cost. The City is
responsible for providing and placing the litter boxes. City crews transport solid waste from event
litter boxes to hauler - provided bins /roll -off boxes for disposal or processing by hauler. Current City -
sponsored events include, but are not limited to:
• Fourth of July event; and
• Annual Corona del Mar 5K Scenic Run.
Abandoned Items — The hauler will be responsible for the transportation and recycling /disposal of
abandoned item tonnage collected by City crews, either from the City transfer station, or another
collection location, as determined by the City.
Natural Gas Collection Vehicles — Natural gas (CNG or LNG) vehicles will be required within 12 months
of service initiation, or earlier if required by law. Vehicles should be no more than 10 years old at any
time during the term of the agreement. Proposers shall indicate whether they intend to use the City's
CNG fueling station and, if so, how many gallons per year of fuel proposer will guarantee to purchase at
City's posted rate. The existing rate as of is $_ per gallon and is adjusted by
Hire Qualified City Employees — The hauler shall interview City employees displaced by privatization
that submit an application and make employment offers to applicants qualified for positions with the
hauler.
Contractor to Collect Spilled or Overflowing Waste — The hauler shall promptly clean up all spilled
materials whether on private or public property. The hauler shall clean up existing litter in the
immediate vicinity of a collection container regardless of whether the hauler caused the spill. See
Section 5.1.3.E of the Agreement.
Optional Services — Both Paths
Lease of City Transfer Station to Utilize Excess Capacity — The City owns and operates a small volume
transfer station in the City's Corporation Yard. The City is requesting offers to lease the extra capacity
of the transfer station. If the hauler leases the transfer station, the hauler will be responsible for all
operations. The on -site scale is currently not operational; the hauler would have the option to repair
and use the scale at its own expense. The transfer station is permitted for 340 tons per day. The City
has excess capacity of approximately 200 tons per day at the transfer station and offers use of the
excess capacity to a hauler for a fixed annual lease payment. Tonnage that may be accepted at the
transfer station to use the extra capacity includes in -City commercial tonnage or out -of -city tonnage.
Enhanced Bulky Item Collection (large appliances and electronic waste) — Propose a separate cost for
collection of enhanced bulky items under both manual and automated collection paths options. The
additional items to be collected under this enhanced bulky item program are large appliances, sleeper
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couches, electronic waste, select universal wastes such as fluorescent bulbs and household batteries,
and other large items capable of being collected by two people. See Exhibit B.1.7
Container Pull -Out Service for Disabled — Propose a total annual cost to the City to provide collection
service from a back or side yard for qualified disabled customers who request it. See Exhibit B.1.6.
Sharns Collection Program — Propose an annual cost to provide Sharps collection containers, with pre-
paid mail -back disposal.
HHW Door -to -Door Collection — Propose an annual cost to provide call -in, door -to -door collection of
items such as paint, batteries, and household and garden chemicals that are not to be placed in refuse
or recycling containers for weekly collection. See 8.1.11.
Annual Community Shred -It Day — Propose an annual cost to conduct a one -day annual event for
collection and shredding of resident's papers. See Exhibit 8.1.12.
Emergency Services - Provide collection vehicles for use in emergency clean -up situations. Propose an
hourly rate for the use of one crew and one vehicle for on -call emergencies. See Exhibit B.3.3.
City of Newport Beach 11 DRAFT, April 16, 2013
of Newport Beach Section IV — Kev Contract Terms
RFP for Residential Solid Waste Services Agreement
SECTION IV - KEY CONTRACT TERMS
A comprehensive description of contract terms is found in the draft franchise agreement. Below are
some key terms to bring to your attention. Section references to the draft franchise agreement are
included in the following summary.
Term and Extension
Per Section 2.2.2, the term of the agreement during which the hauler will provide collection services shall
be seven (7) years, with an extension of up to 36- months at the City's sole option. See Section 2.2.3.
Compensation Adjustment Method
The hauler may request an adjustment to the Hauler Compensation (Exhibit C) annually based on the
adjustment method described in Section 3.4 of the agreement.
As described in Section 3.4 of the draft agreement, the compensation may be adjusted annually by the
change in the tipping fee at the Orange County landfills, the Producer Price Index for natural gas (WPU
0531) and the Consumer Price Index for All Urban Consumers (CUUROOOOSAOLIE), all items less food
and energy, U.S. city average, subject to a 2.5% annual cap, and 5% of the total rate increase in any
given year.
Education and Public Awareness
The hauler will be required to provide outreach material in the form of online resources, annual
notice /newsletters, corrective action notices and other methods acceptable to the City. The hauler will
be required to prepare and distribute a mailing to customers explaining the transition from City
collection to hauler collection. The mailing will describe program changes, route changes, dates of
program implementation, and other necessary information. See Exhibit B.7.
Insurance
The hauler shall obtain, provide and maintain, at its own expense during the term of the agreement,
insurance policies, as described in Section 6.1 of the draft agreement, including:
• Workers' Compensation Coverage - $1,000,000 Employers Liability Insurance;
• General Liability Insurance - $5,000,000 per occurrence for bodily injury, personal injury and
property damage;
• Automobile Liability Coverage - $5,000,000 combined single limit for each occurrence; and
• Pollution Liability Coverage - $1,000,000 per occurrence and annual aggregate.
Performance Standards
Performance standards, events of default and excuse from performance are described in Section 7.
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Performance Surety
The hauler will be required to provide performance surety in the amount of $ . Proposers
may propose to provide this in the form of a labor and performance bond, a letter of credit, or a
combination of the two. Section 6.3 of the draft agreement is drafted assuming a bond is proposed
and will be revised based on the selected proposal.
Routing
Proposers may propose to rebalance routes for greater efficiency, which the City acknowledges may
change route days. However, any proposed changes in route days will be subject to review and
approval by City.
Exhibit B.6 of the draft agreement provides that solid waste collected in the City under this agreement
may not be commingled with commercial or other non - agreement waste collected in the City, unless
approved in writing by the City.
Collection Hours
Collection shall be between 7:00 a.m. and 7:00 p.m., Monday through Friday. Saturday collection is
permitted during the summer for Summer Saturday Collection and for holiday collection make up.
Maps of the Summer Saturday Collection areas are provided in Attachments 2C and 2D. (See Exhibit
B.4.1.1)
Holiday Collection
If the regularly scheduled collection day falls on New Year's Day, Memorial Day, Fourth of July, Labor Day,
Thanksgiving Day, or Christmas Day, collection days for the remainder of that week shall all be postponed
one collection day. (See Exhibit 8.4.1.1)
Customer Satisfaction Survey
The hauler shall conduct customer service surveys to help the City evaluate the hauler's performance
under the agreement. The customer service surveys shall be performed after six months from the start
of the agreement and thereafter upon City request up to once every three years. The City will provide
the questions for the survey and have final approval before the survey is distributed to customers.
Collection Vehicle Requirements
All of hauler's route collection vehicles shall use liquefied natural gas ( "LNG ") or compressed natural
gas ( "CNG ") within twelve months of the start of service or sooner if required by law, and shall be no
older than ten years at any time during the agreement term.
Certain areas of the City may not accommodate automated side -load collection vehicles, and may
require other collection vehicles types and collection methods. Proposers will need to identify the size
and type of vehicles in the City areas reflected on the map for two man alley collection (Attachment
2D).
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RFP for Residential Solid Waste Services Agreement
Purchase of City Refuse Collection Vehicles
Proposers shall propose a price for the purchase of the City's refuse collection vehicles, whether or
not such vehicles will be used under the new agreement. See Attachment 2B for a list of the City's
collection vehicles.
Orange County Landfill System Disposal
The City has a disposal agreement with the County of Orange. All waste collected and disposed under
this agreement, including residue from waste processing, shall be directed to the Orange County
Landfill System.
City of Newport Beach 14 DRAFT, April 16, 2013
City of Newport Beach Section V - Proposal Submission Requirements
RFP for Residential Solid Waste Services Agreement
SECTION V - PROPOSAL SUBMISSION REQUIREMENTS
The following information must be organized according to the outline in Attachment 1. Requested
information should be identified by letter or number in the outline. All items must be addressed. All
pages must be sequentially numbered.
1. General Requirements
At the beginning of the proposal, include all of the following:
1.a Transmittal letter identifying the name, mailing address, e-mail address, telephone number
and facsimile number of the proposal contact person
1.b Table of contents
1.c Signature pages of all RFP addenda issued by City
2. Compensation Proposal Forms (Attachment 3)
The proposed compensations should be included in Attachment 3. In addition to the rates, proposers
should calculate the estimated total annual rate revenue from each type of service.
A proposal may be deemed nonconforming or incomplete unless Attachment 3 is complete and
submitted in its entirety. A Microsoft Excel file containing Attachment 2 will be available after the pre -
proposal conference and can be e- mailed to proposers requesting it by contacting Lisa Keating of
HF &H at (949) 251 -4817 or by e-mail at Ikeating @hfh- consultants.com.
3. Supporting Costs and Operating Data (Attachment 4)
The supporting cost and operating data worksheet in Attachment 4 -A provides a format for proposers
to estimate their annual revenue requirement for providing all of the proposed services. Proposers
must provide the operational statistics on which their estimated costs are based in Attachments 4 -B.
The operating statistics will be used to evaluate the reasonableness of the proposer's estimated
revenue requirement. The proposer's estimated revenue requirement will be used to evaluate the
reasonableness of the proposed compensation. Attachment 4 -C must be completed and may be used
to determine weightings of cost components for compensation adjustments. Attachment 4 -D
demonstrates how the proposer plans to reach required diversion levels. Note that diversion
programs put forth in Attachment 4 -D, and elsewhere in proposer's proposal, will be incorporated
into the franchise agreement.
A proposal may be deemed nonconforming or incomplete unless Attachment 4 is complete and
submitted in its entirety. A Microsoft Excel file containing Attachment 4 will be available after the pre -
proposal conference, and can be e- mailed to proposers requesting it by contacting Lisa Keating of
HF &H at (949) 251 -4817 or by e-mail at Ikeating @hfh - consultants.com.
4. Exceptions to Terms of the Franchise Agreement
Include a list of any exceptions to the RFP and draft franchise agreement. Please reference the
agreement section, describe the nature of the proposed exception, and identify proposed substitute
language. In order to demonstrate that, but for the noted exceptions, the proposer agrees to all terms
and conditions of the agreement as written, sign and include in this proposal the signature page of
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RFP for Residential Solid Waste Services Agreement
the draft agreement along with the noted exceptions. The proposal is not considered complete
without this signed page.
S. Proposer Overview
S.a Business Structure
Provide the following information regarding the proposing entity and entity that would provide a
corporate guarantee, if applicable.
i Legal name of proposing entity that would sign franchise agreement and whether it is an
individual, a partnership, a corporation, or a joint venture.
ii Entity that would submit financial statements and whether it is an individual, a partnership,
a corporation, or a joint venture. If other than proposing entity, indicate relationship and
willingness to sign corporate guarantee (Attachment 9).
iii Number of years in which proposing entity has been organized and doing business under
this legal structure (if other than an individual).
iv Names of owners /stockholders with more than 10% of the company's equity.
v Names of all officers.
vi Corporate headquarters.
vii Local headquarters (if different).
S.b Description of Proposer's Experience
Identify the names of all the public agencies in Orange County, where the proposer currently provides
service, including what type of service.
Additionally, the proposer should submit a brief description of the proposer's experience in California
providing solid waste services under exclusive agreements to city or county customers that qualifies it
to perform the services being procured through this RFP; provide a table, including each jurisdiction's
services (residential (manual barrel and automated cart), bin, roll -off, etc.). Include preferably three or
more detailed references for current municipal customers with services most similar to the residential
services requested in this RFP. References shall include:
i The name of the jurisdiction.
ii Time period during which proposer provided service to the jurisdiction.
iii The type of customers served (e.g. residential or commercial).
iv The services performed (e.g. refuse collection, recyclable materials collection or mixed
waste processing).
v Residential collection methods (e.g. manual or automated).
vi Whether the services were exclusively or non - exclusively provided in the jurisdiction by the
proposer.
vii The name, address and telephone number of the jurisdiction representative responsible for
administering the contract.
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RFP for Residential Solid Waste Services Agreement
Additionally, please provide at least one municipal reference for service transitions from another
hauling company or from a municipal transition, including a brief description of the old and new
services, and service transition dates, as well as the information listed in i to vii above.
5.c Information Regarding Past and Pending Litigation
Describe all civil legal actions with government agencies, and all criminal legal actions now pending or
that have occurred in the past ten years against:
i The key personnel described in Section 5.d.
ii The owners and officers of the company.
ii The entity submitting the proposal.
iii Any parent or affiliated company for actions filed in the State of California.
Additionally, proposers should include any additional current or recent litigation or other regulatory
issues that may impact the proposer's ability to provide the services described in its proposal and may
otherwise be presented to, or questioned by, the City. Proposers may include a response to any
negative allegations at this time.
5.d Key Personnel
Identify and describe the qualifications and experience the City can expect of the key personnel your
company would assign to the City. Provide a brief biographical description of the proposed
management team members that will fill these described jobs, specifically including the field
supervisor required per Exhibit B.10.1 (Contract Liaison) and B.10.2 (Service Liaison) of agreement.
Indicate the office locations for each key person assigned to the franchise.
5.e Financial Information
Initially, proposers must provide the following financial information in the proposal for the proposing
entity or, if a financial guarantee is offered, for the guarantor:
i The type of financial statements produced (e.g. audited, reviewed or compiled) and the
corporate entity that they represent (proposer or corporate guarantor).
ii The most recently completed fiscal year for which financial statements are available.
iii Annual revenue from the most recently completed financial statements for the proposer or, if
applicable, the corporate guarantor.
iv Current Assets to Current Liabilities ratio (current assets /current liabilities) from the most
recently completed financial statements for the entity that provides the financial statements.
v Total Liabilities to Total Assets ratio (total liabilities /total assets) from the most recently
completed financial statements for the entity that provides the financial statement.
If selected for further consideration, proposers must be prepared to submit financial statements
within five (5) business days of the request for the most recently completed fiscal year for the entity
that will guarantee the performance of the franchise agreement. All such statements would need to
be prepared and presented in accordance with Generally Accepted Accounting Principles applied on a
consistent basis, and must include a statement by the chief financial officer of the proposer's
company that there has been no material adverse change in conditions or operations, as reflected in
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RFP for Residential Solid Waste Services Agreement
the submitted balance sheets, income statements and cash flow statements, since the date on which
they were prepared.
If requested to submit financial statements, the proposer may submit a single copy of its financial
statements stamped "confidential" with a written request that it be returned to the proposer after
the proposal process is complete. The City will attempt to maintain the confidentiality of such a
request, although confidentiality cannot be guaranteed.
Prior to award, the selected proposer will be required to submit "reviewed" or "audited" financial
statements that demonstrate reasonable financial resources and stability to the satisfaction of the
City. If awarded the contract, the financial statements shall remain with either the City or its
consultant.
S.f Insurance
Proposer must submit evidence that the proposer either has, or is able to obtain, the insurance coverage
required in Section 6.1 of the draft agreement in Attachment 5.
6. Facility Descriptions Required in Proposal
6.a Transfer Facilities
Indicate whether the hauler intends to use the City's transfer station or identify the facility as
requested below. The hauler may use the City's transfer station at no cost for material collected under
this agreement. The hauler may also lease the City's transfer station (see Item 10).
6.b Processing Facilities
Proposers must identify in their proposals the facilities to be used for:
• processing of mixed waste (required under Path 1 and potentially Path 2); and
• processing of the commingled recyclables (required under Path 2).
For each facility, please identify the following:
i The name and location of the facility.
ii A statement regarding any relationship between the proposer and the facility owner /operator
(if any).
iii The material to be processed under each path proposed (commingled recyclables and /or
mixed waste).
iv The prices per ton for: 1) mixed waste processing; and, 2) the processing of mixed recyclables.
v Minimum diversion rate to be achieved for each waste stream.
These four items must be included for each facility to be used. Please indicate if proposer intends to
use the City's agreement with CR &R for transport and processing at the CRT.
6.c Operating Facilities
Proposers must provide information about the operating facilities that they plan to use, including:
i Yard address for equipment and personnel staging and arrangements for maintenance of
equipment.
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RFP for Residential Solid Waste Services Agreement
ii Office address for customer service, public relations, and franchise administration.
iii Other operating facilities to be used in providing service under this franchise agreement.
Iv Whether proposer intends to park collection vehicles at the City's transfer station.
7. Implementation Plan
Proposers should provide an implementation schedule. The proposal must clearly demonstrate that
your company has the ability to implement the services in accordance with the City's transition date,
including meeting equipment, personnel, administration, maintenance and public education and
outreach requirements.
8. Collection Vehicles
8.a. New Collection Vehicles
Please provide a table that includes the following information for each vehicle to be used under this
franchise agreement. Proposers shall clearly identify, and include the size of, the smaller vehicles that will
be used for collection from narrow streets and alleys.
• Make
• Model
• Model Year
• Type of fuel
• Vehicle type (front - loader, rear - loader, etc.)
• Number of vehicles with this description to be used
8.b. City Collection Vehicles
Proposers are required to propose a cost to purchase the City's collection vehicles, as described in
Attachment 2B, whether or not the vehicles are used in the performance under the agreement. Provide
proposed purchase price for the City collection vehicles.
9. Diversion Goal and Additional Diversion Programs
Proposers shall propose a minimum diversion rate of at least forty percent (40 %) for all solid waste to
be collected by hauler under the agreement. Supporting programs and tonnage estimates must be
included in Attachment 2. See Exhibit B.2.3.
Describe specific diversion plans that may be proposed, in addition to those required by the RFP, in
order to reach this proposed diversion goal. Proposers must demonstrate how the diversion rate shall
be achieved.
10. Optional Lease of City Transfer Station
The City has excess capacity at its transfer station and offers use of the excess capacity to a hauler for a
fixed annual lease payment. Excess capacity may be used for in -City commercial tonnage or out -of -city
tonnage. The City's transfer station is permitted by the State for 340 tons per day and uses between
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City of Newport Beach Section V - Proposal Submission Requirements
RFP for Residential Solid Waste Services Agreement
130 and 140 tons per day for City residential solid waste, which would continue to receive capacity
priority at the transfer station.
The proposer shall propose an annual payment to the City to lease the transfer station and allow the
proposer to deliver or receive waste from outside of the agreement in order to utilize the existing
excess capacity. Under the lease of the City transfer station, the proposer would operate the facility
including the scale (Hauler must repair the existing inoperable scale at its own cost) and direct the
receipt, transfer and transportation of the solid waste received at the transfer station.
11. Optional Sharps Collection Program
The City is considering the economic feasibility of a Sharps program and has requested a proposed
annual cost. The proposer will provide Sharps collection containers to residents serviced under this
agreement upon request, providing prepaid mail -back disposal at no additional cost to the resident.
Describe proposed Sharps program. See Exhibit B.1.10.
12. Optional HHW Program
The City is considering the economic feasibility of a residential door -to -door household hazardous
waste (HHW) program for paint, battery, household cleaner and garden pesticide collection and has
requested a proposed annual cost. This program would be offered to all customers serviced under this
agreement. Propose and describe a program including which materials will be collected. Indicate
whether the proposing company shall provide the service, or what subcontractor would be used. See
Exhibit B.1.11.
In addition to proposing a door -to -door program costs, proposers may propose an alternative HHW
disposal option, such as drop -off events. Please provide program descriptions and additional costs, if
any, associated with the alternative options.
13. Carts Under Path 2
Proposer shall describe carts which it intends to use in the City, pending City approval. Include
manufacturer and specific sizes. Color cart photos shall be provided if requested by the City.
14. Fueling Station
Indicate whether the proposer intends to use the City's fueling station.
15. Proposed Route Changes
If proposer is proposing a change to collection days, provide a route map by day, noting the changes,
for consideration by City.
16. Performance Surety
Proposer shall indicate whether it proposes to offer a labor and performance bond, a letter of credit,
or a combination of the two. If a combination is offered, proposer shall indicate how the total required
surety level of $ shall be divided between the two forms of surety.
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City of Newport Beach Section V - Proposal Submission Requirements
RFP for Residential Solid Waste Services Agreement
17. Proposal Enhancements
Provided that the proposer has submitted a proposal that meets all of the minimum requirements of
this RFP, the proposer may also offer additional enhancements that exceed the requirements of this
RFP and the franchise agreement, such as recyclable revenue sharing or residential recycling
incentives. Any such enhancements shall be listed by number under this section in the RFP.
City of Newport Beach 21 DRAFT, April 16, 2013
of Newport Beach Section VI - Proposal Evaluations
RFP for Residential Solid Waste Services Agreement
SECTION VI - PROPOSAL EVALUATIONS
The proposal will be objectively evaluated based on criteria that may include, but is not limited to, the
following factors.
Proposer's Qualifications
♦ General Experience — Demonstrated experience providing similar services to other jurisdictions, and
experience of key personnel.
♦ Jurisdiction Satisfaction — Satisfaction of proposer references with services received, including but not
limited to, implementation, customer services, reporting, and working cooperatively with City staff.
Customer service is of utmost importance to the City.
Technical Qualifications
♦ Waste Diversion — Ability to maximize waste diversion.
♦ Implementation Plan — Reasonableness of implementation plan and schedule; ability to meet
deadlines (i.e., equipment procurement schedules and personnel available); ability and resources to
manage a service transition.
♦ Operations— Reasonableness of assumptions (e.g., number of routes).
Exceptions to the Terms and Conditions
♦ Exceptions to the RFP and draft franchise agreement— Number and nature of the exceptions.
Financial Resources
♦ Financial Stability — Comparison of additional revenue from this franchise to company's current
revenue stream, financial stability of proposer based on its financial ratios.
♦ Insurance - Demonstrated ability of proposer to obtain adequate insurance.
Costs
♦ Cost of service, as measured by rate revenues - Cost competitiveness relative to other proposals.
♦ Reasonableness of costs - Logically consistent relationship between costs and operational
assumptions.
Award
To be considered, proposals must be complete and must conform to the requirements of this RFP as
to form, content and timely submittal. The franchise will be awarded to the proposer that the City
Council determines will best assist the City to reach its goal of receiving the highest quality service at
the lowest reasonable cost. The successful proposal may or may not be the lowest cost proposal. The
City, however, reserves the right to reject any or all proposals, to accept or reject any one or more
items of a proposal, or to waive any minor irregularities or informalities in the proposal
City of Newport Beach 22 DRAFT, April 16, 2013
Attachment 1
Proposal Outline
The following is an outline that proposers shall follow when completing their proposals. Under each
section, proposer must include all information as outlined below, including all subheadings and
subsections as identified in Section V. All information outlined in Section V is required to be
addressed.
1) General Requirements
a) Transmittal letter
b) Table of contents
c) Signature page from addenda
2) Compensation Proposal Forms (Attachment 3)
3) Supporting Cost and Operating Data (Attachment 4)
4) Exceptions to Terms of Franchise Agreement
5) Proposer Overview
a) Business Structure
b) Description of Proposer's Experience
c) Information Regarding Past and Pending Litigation
d) Key Personnel
e) Financial Information
f) Insurance
6) Facility Descriptions Required In Proposal
a) Transfer Facilities
b) Processing Facilities
c) Operating Facilities
7) Implementation Plan
8) Collection Vehicles
a) New Collection Vehicles
b) City Collection Vehicles
9) Diversion Goal and Additional Diversion Programs
10) Optional Lease of City Transfer Station
11) Optional Sharps Collection Program
12) Optional HHW Program
13) Carts Under Path 2
14) Fueling Station
15) Proposed Route Changes
16) Performance Surety
17) Proposal Enhancements
April 16, 2013 1 -1 City of Newport Beach
ATTACHMENT 2
EXISTING SERVICE DATA
Table of Contents
Page Contents
2A
Refuse Staff Salary & Benefits for Calendar Year 2012
2B
Listing of Refuse Collection Vehicles
2C
Map of Refuse Collection Schedule
2D
Map of Two -Man Alley Collection
2E
Map of Summer Refuse Collection
2E
Map of Summer Refuse Collection - Balboa Island TOT Fees (2012)
2G
Map of One -Way Streets
2H
Calendar Year 2010 Tonnage Transferred to CR Transfer
21
Calendar Year 2011 Tonnage Transferred to CR Transfer
2.1
Calendar Year 2012 Tonnage Transferred to CR Transfer
2K
Residential Routes and Hours
2L
Residential Routes and Hours - Summer Saturday Collection
4115113 2 -1 City of Newport Beach
ATTACHMENT 2A
REFUSE STAFF SALARY & BENEFITS FOR CALENDAR YEARS 2012''2'3
Title
Base Pay
Incentive
Pay for One
Man Truck
Assign
Hrs for
Incentive
Pay; One Man
Truck Assig
OT Pay
OTHrs
Comp
Accrued
Cell
Std
Cent
Pay
Spillover
Pas
Total$
Comp
Carpool
Hrs6
Retirement
Expense
Flex Leave
Annual
Accrual
Hours'
Post
Employment
Medical
Contribution
Refuse Workerll
$58,466
$8,946
1768
$5,222
125
0
$0
$220
$2,830
$75,684
0
$10,805
228
$0
Refuse Workerll
$58,240
$0
0
$2,332
110
41
$0
$165
$0
$60,737
0
$9,336
260
$0
Refuse Worker ll
$58,466
$9,229
1824
$6,943
153
0
$0
$165
$0
$74,803
0
$10,845
212
$0
Refuse Workerll
$58,466
$0
0
$6,768
326
0
$0
$165
$811
$66,210
0
$9,374
244
$0
Refuse Worker
$52,860
$0
0
$3,634
189
0
$0
$165
$0
$56,659
24
$8,237
188
$1,348
Refuse Worker1
$53,064
$7,956
1732
$4,647
113
0
$0
$165
$0
$65,832
24
$9,783
188
$1,168
Refuse Worker ll
$52,928
$6,913
1508
$5,552
175
0
$0
$165
$0
$65,558
0
$9,598
172
$1,168
Refuse Worker ll
$58,466
$8,581
1696
$5,401
110
0
$0
$165
$0
$72,613
6
$10,735
212
$0
Refuse Superintendent
$117,889
$0
0
$0
0
0
$960
$0
$0
$118,849
0
$18,940
244
$0
Refuse Worker
$53,064
$0
0
$5,311
277
0
$0
$220
$0
$58,595
0
$8,520
188
$1,558
Refuse Worker ll
$58,466
$7,938
1569
$4,710
103
17
$0
$165
$0
$71,279
0
$10,627
244
$0
Refuse Worker 11
$58,466
$2,107
416
$10,435
437
0
$0
$165
$0
$71,172
0
$9,718
260
$0
Refuse Worker ll
$58,466
$9,392
1856
$6,329
127
0
$0
$220
$0
$74,406
0
$10,882
244
$0
Refuse Worker
$53,064
$5,713
1243
$5,008
207
0
$0
$220
$0
$64,005
6
$9,438
172
$1,558
Refuse Worker 11
$52,928
$4,556
993
$6,167
269
52
$0
$220
$0
$63,871
19
$9,235
156
$0
Refuse Worker ll
$58,466
$0
0
$5,017
237
0
$0
$165
W
$63,648
0
$9,374
228
$0
Refuse Workerll
$57,705
$6,059
1198
$1,096
25
51
$0
$165
$0
$65,025
1
$9,871
244
$2,008
Refuse Worker
$53,064
$0
0
$5,264
274
0
$0
$165
$3,302
$51,795
0
$8,512
228
$0
Refuse Worker
$53,064
$0
0
$4,241
221
0
$0
$165
$0
$57,471
0
$8,512
228
$0
Refuse Worker 11
$58,466
$8,606
1701
$3,898
83
0
$0
$165
$0
$71,135
0
$10,749
244
$0
Refuse Supervisor
$86,390
$0
0
$8,972
288
0
$960
$0
$0
$96,322
0
$13,805
212
$0
Refuse Worker
$53,064
$0
0
$4,963
249
0
$0
$165
$0
$58,192
0
$8,512
188
$1,648
Refuse Worker
$53,064
$1,577
343
$1,111
31
62
$0
$165
$D
$55,917
0
$8,763
172
$1,738
$1,376,576
$87,573
17,847
$113,020
4,130
222
$1,920
$3,741
$6,994
$1,589,778
M
$234,170
4,955
$12,191
Notes:
'
All employees receive a City -paid life insurance policy of $50,000 during employment
'
All employees have access to an Employee Assistance Program paid for by the City
s All employees receive a cafeteria allowance that was $16,283.91 in calendar year 2012
° Employees can electto receive comp time in lieu of overtime pay
s Spillover Pay: Employees may accrueflex leave up to an accumulated total equal to seventy eight times the member's bi- weekly accrual rate.
Any paid leave earned in excess of thi s level will be paid out on an hour for hour basis In cash at the emplayee's hourly rate of pay.
6 All employees who carpool areeligibleto accrue additional flex leave hours
' Employees accrueflex leavebased on thefollowing chart:
weiv6�
;btu
16urba vwrs
Psr�
e.
Aaew
IIefn
156.00
44btffit
�.fmvrat
aee.
56u1 bss f66n0
6.61
']166
51556
96vfbss bur, f2
)23
'a, 66
5639,
12 llYn 1.
615
211.
6J5 I0
f6 bf boa tlrvr.
.1
22602
68f.
.Mbsa D,v, 25
A%
88
T31 W
25wew.
r0.00
266.
200.00
x Funds deposited in the employee's post employment medical reimbursement account; vested employees are entitled to the tota I amount in the account.
4115113 2 -2 City of Newport Beach
ATTCHMENT 28
LISTING OF REFUSE COLLECTION VEHICLES
Description/Vehicle
Number
Vehicle Identification
Number (VIN)
Vehicle
Uc Number Plate
Number
Vehicle
Model
Year
Make
Body Style
Body Type
Packer
Size
Engine
Year
Engine
Manufacturer
Engine
Sedes
Fuel
Used
Current
Mileage
04 /05/13
ARB
Vehicle
Group
Vehicle
Compliance
Status
Best Available
Control
Technology
Two -Man Trucks
5003
1GDM7C1G68F401664
1268561
200E
GMC
Rear Load
PakMor
16 Yd
2008
GM
SAL
Gas
2,552
N/A
Exempt
5020
4VMDAKHE2WN744855
999199
1998
Volvo
Rear Load
PakMor
16Yd
1997
Volvo
VED7 -275
Diesel
91,887
1
C
DECS Instal l ed
5021
4VMDAKHE6WN744857
999198
1998
Volvo
Rear Load
PakMor
16 Yd
1997
Volvo
VED7 -275
Diesel
82,939
1
C
DECS Installed
5023
4VMDAKHE4WN744756
999197
1998
Volvo
Rear Load
PakMor
16Yd
1997
Volvo
VED7 -275
Diesel
92,171
1
C
DECS Installed
5026
3BPZH28X7AF10B809
1242726
2010
Peterbilt
Rear Load
Nu Way
16 Yd
2W9
Cummins
ISLG
CNG
18,318
N/A
Exempt
5027
3BPZH28X3AF108810
1242727
2010
Peterbilt
Rear Load
Nu Way
16 Yd
2009
Cummins
ISLG
CNG
13,379
N/A
Exempt
5030
11WARXAKnDL6F90
1129395
2003
Freightliner
Rear Load
PakMor
16Yd
2002
CAT
3126
Diesel
67,248
1
C
DECS Instal l ed
5031
IFVACFAK03RL677M
1129391
2003
Freightliner
Rear Load
PakMor
16Yd
2002
CAT
3126
Diesel
45,561
1
C
DECS Instal l ed
One -Man Trucks
5007
4V2HCFH06RN685994
378551
1994
White /GMC
Front Lead
AMREP
29 Yd
1994
Volvo
VED7 -260
Diesel
142,885
1
C
DECS Installed
5010
4VMHCMFE4WNTM 9
999218
1998
White /GMC
Front Load
AMREP
29 Yd
1997
Volvo
VED7 -275
Diesel
83,300
1
C
DECS Installed
5011
4V2HCFHWFN6B5995
378552
1994
White /GMC
Front Load
AMREP
29 Yd
1994
Volvo
VED7 -260
Diesel
146,288
1
c
DECS Installed
5014
4VMHCMFE2WN7M 52
999219
1998
White /GMC
Front Load
AMREP
29 Yd
197
Volvo
VED7 -275
Diesel
80,650
1
C
DECS Installed
5019
4VMHCMHE6XN766771
1007324
1998
White /GMC
Front Load
AMREP
29Yd
1998
Volvo
VED7 -275
Diesel
? ??
1
C
DECS Installed
5032
IFVHCFAK43RL67789
1156905
2003
Freightliner
Front Load
AMREP
29 Yd
2002
CAT
3126
Diesel
57,387
1
C
DECS Instal l ed
5033
4V2HC6HEXIN313023
1064338
2001
Volvo
Front Load
AMREP
29 Yd
2000
Volvo
VED7 -275
Diesel
48,878
1
C
DECS Instal l ed
5034
5VCACSLE3 11210385
1347755
2010
Autocar
Front Load
Mammoth
29 Yd
2009
Cummins
ISLG
CNG
15,935
N/A
Exempt
5035
SVCACSLE3AH210386
1347756
2010
Autocar
Front Load
Mammoth
29 Yd
2009
Cummins
ISLG
CNG
15,910
N/A
Exempt
5036
4V2HC2HE0YN252848
1056020
2000
Volvo
Front Load
AMREP
29 Yd
1999
Volvo
VED7 -275
Diesel
54,073
1
C
DECS Instal l ed
Additional Equipment
5005
4V52AFH04TR475702
037912
1996
Volvo
Yard Mule
1995
Volvo
VED7 -230
Diesel
95,724
1
C
DECS Installed
5038
IXPGD99XXVDM2242
992444
1997
Peterbilt
Tractor
1997
Cummins
M11370E
Diesel
199,500
2
C
DECS Installed
5060
T0410GX922595
1
2003
1 John Deere
I Backhoe
2003
1 John Deere
I 404STT0821
Diesel
1 2520 hrs
I N/A
I C
4115113 2 -3 City of Newport Beach
Refuse Collection Schedule
City of Newport Beacit
Municipal Operations Department
mAr vr Kcru=,ii: I-VILLM I AUDI —
All 1AILI'll"Itmi ZIL
n
// v
g
PACIFIC QG6 , N
mxlg..
4115113 2-4 City of Newport Beach
4115113 2 -5 City of Newport Beach
NFWPIIRi
BeVER
RIVER
Rduse Pkkup Day
suulrosy
NEWPORT
PIER
:lI lYn N
Summer Refuse Collodion
- - dry of Newport "e
- Municipal Operatl Depar mt
PA
4
WEST
Lroo f
P£NINSULR
/� •NSIOA xp
LIDO BAY
ISLE sL„Ro
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4/15/13 2 -6 City of Newport Beach
ATTACHMENT 2F
MAP OF SUMMER REFUSE COLLECTION - BALBOA ISLAND TOT (2012)
Balboa Island TOT Fees (2012)
Balboa Island LTOT L�otsluPdand -2012 v3(
? a —
- Balboafs nd TOTLM(2012v2)
N
W +F
S
i
p Fnl
4115113 2 -7 City of Newport Beach
One -Way Street Map
Clry of Newport Beoch
Municipal Operations Deportment
ore way sneer
4 �
r
4115113 2 -8 City of Newport Beach
ATTACHMENT 2H
Summary of Tonnage - Transferred to CR Transfer - Calendar Year 2010
4115113 2 -9 City of Newport Beach
Material
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Set
Oct
Nov
Dec
Total
Commodity
Newspaper
263.98
228.83
269.34
262.05
250.93
298.20
297.38
285.60
264.41
250.33
267.65
307.16
3,245.86
Cardboard
183.75
159.28
187.48
182.41
174.67
207.57
206.99
198.79
184.04
174.25
186.30
213.80
2,259.33
Mixed Paper
186.01
161.24
189.79
184.65
176.82
210.13
209.54
201.24
186.31
176.39
188.60
216.43
2,287.15
Glass
113.97
98.79
116.28
113.13
108.33
128.74
128.38
123.30
114.15
108.07
115.55
132.61
1,40130
PET
28.83
24.99
29.41
28.62
27.40
32.57
32.48
31.19
28.87
27.34
29.23
33.54
354.47
HDPE
11.85
10.28
12.10
11.77
11.27
13.39
13.35
12.83
11.87
11.24
12.02
13.79
145.76
Aluminum Cans
13.47
11.68
13.74
13.37
12.81
15.22
15.18
14.57
13.49
12.77
13.66
15.67
165.63
Non - Ferrous Metal
4.85
4.20
4.95
4.81
4.61
5.48
5.46
5.25
4.86
4.60
4.92
5.64
59.63
Tin /Metal
18.05
15.65
18.42
17.92
17.16
20.39
20.34
19.53
18.08
17.12
18.30
21.00
221.96
Greenwaste
311.73
270.21
318.06
309.45
296.32
352.14
351.16
337.25
312.22
295.60
316.06
362.71
3,832.91
Organics /Fines
-
-
-
-
-
-
-
-
-
-
-
-
-
Wood
27.21
23.59
27.76
27.01
25.87
30.74
30.65
29.44
27.26
25.80
27.59
31.66
334.58
Concrete/Asphalt
-
-
-
-
-
-
-
-
-
-
-
-
-
Drywall
Total Diverted
1,163.70
1,008.74
1,187.33
1,155.19
1,106.19
1,314.57
1,310.91
1,258.99
1,165.56
1,103.51
1,179.88
1,354.01
14,308.58
Disposed
1,686.83
1,462.17
1,721.08
1,674.49
1,603.44
1,905.49
1,900.21
1,824.93
1,689.52
1,599.58
1,710.28
1,962.70
20,740.72
Recycled
851.97
1 738.53
869.27
845.74
809.87
1 962.43
959.75
921.74
853.34
807.91
863.82
991.30
10,475.67
Greenwaste
311.73
1 270.21
318.06
309.45
296.32
352.14
351.16
337.25
312.22
295.60
316.06
362.71
3,832.91
Total Transferred to CRT
2,850.53
2,470.91
2,908.41
2,829.68
2,709.63
3,220.06
3,211.12
3,083.92
2,855.08
2,703.09
2,890.16
3,316.71
35,049.30
4115113 2 -9 City of Newport Beach
ATTACHMENT 21
SUMMARY OF TONNAGE TRANSFREED TO CR TRANSFER FOR CALENDAR YEAR 2011
4115113 2 -10 City of Newport Beach
Material
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Dec
Total
Commodity
Newspaper
263.05
215.05
262.96
247.67
255.84
288.99
283.62
289.26
263.46
238.05
268.94
277.08
3,153.97
Cardboard
183.10
149.69
183.04
172.40
178.08
201.15
197.41
201.34
183.39
165.70
187.20
192.86
2,195.36
Mixed Paper
185.36
151.53
185.29
174.52
180.27
203.63
199.85
203.82
185.65
167.74
189.50
195.24
2,222.40
Glass
113.57
92.84
113.53
106.93
110.45
124.76
122.44
124.88
11334
102.77
116.11
119.62
1,361.64
PET
28.73
23.49
28.72
27.05
27.94
31.56
30.97
31.59
28.77
26.00
29.37
30.26
344.45
HDPE
11.81
9.66
11.81
11.12
11.49
12.98
12.74
12.99
11.83
10.69
12.08
12.44
141.64
Aluminum Cans
13.42
10.97
13.42
12.64
13.06
14.75
14.47
14.76
13.44
12.15
13.72
14.14
160.94
Non - Ferrous Metal
4.83
3.95
4.83
4.55
4.70
5.31
5.21
5.31
4.84
4.37
4.94
5.09
57.93
Tin /Metal
17.99
14.71
17.98
16.94
17.49
19.76
19.39
19.78
18.02
16.28
18.39
18.95
215.68
Greenwaste
310.63
253.95
310.52
292.47
302.11
341.25
334.91
341.57
311.11
281.10
317.57
327.19
3,724.38
Organics /Fines
Wood
27.12
22.17
27.11
25.53
26.37
29.79
29.24
29.82
27.16
24.54
27.72
28.56
325.13
Concrete /Asphalt
-
-
-
-
-
-
-
-
-
-
-
-
-
Drywall
Total Diverted
1,159.61
948.01
1,159.21
1,091.82
1,127.80
1,273.93
1,250.25
1,275.12
1,161.41
1,049.39
1,185.54
1,221.43
13,903.52
Disposed
1,680.88
1,374.17
1,680.30
1,582.60
1,634.80
1,846.60
1,812.28
1,848.31
1,683.50
1,521.10
1,718.47
1,770.50
20,153.51
Recycled
848.98
694.06
848.69
799.35
825.69
932.68
915.34
933.55
850.30
768.29
867.97
894.24
10,179.14
Green waste
310.63
253.95
310.52
292.47
302.11
341.25
334.91
341.57
311.11
281.10
317.57
327.19
1 3,724.38
Total Transferred to CRT
2,840.49
2,322.18
2,83951
2,674.42
2,762.60
3,120.53
3 062.53
3,123.43
2,844.91
2,570.49
2,904.01
2,991.93
34 057.03
4115113 2 -10 City of Newport Beach
ATTACHMENT 21
SUMMARY OF TONNAGE TRANSFERRED TO CR TRANFERRED TO CR TRANSFER FOR 2012
4115113 2 -11 City of Newport Beach
Material
Jan
Feb
Mar
Apr
May
lun
Jul
Aug
Set
Oct
Nov
Dec
Total
Commodity
Newspaper
268.98
221.15
242.71
243.98
274.72
516.34
292.70
291.55
292.70
267.00
264.25
270.83
3,446.91
Cardboard
187.23
153.94
168.94
169.82
191.22
167.63
203.74
202.94
203.74
185.85
183.93
188.52
2,207.50
Mixed Paper
189.53
155.83
171.02
171.92
193.57
123.51
205.25
205.44
206.25
188.13
186.20
190.84
2,188.49
Glass
116.13
95.48
104.78
105.33
118.60
111.14
126.37
125.87
126.37
115.27
114.08
116.92
1,376.34
PET
29.37
24.15
26.51
26.64
30.00
84.12
31.96
31.84
31.96
29.16
28.86
29.58
404.15
HDPE
12.08
9.93
10.90
10.96
12.34
17.94
13.14
13.09
13.14
11.99
11.87
12.16
149.54
Aluminum Cans
13.73
11.29
12.39
12.45
14.02
10.93
14.94
14.88
14.94
13.63
13.48
13.82
160.50
Non - Ferrous Metal
4.94
4.06
4.46
4.48
5.05
44.12
5.38
5.36
5.38
4.91
4.85
4.98
97.97
Tin /Metal
18.39
15.12
16.60
16.68
18.79
30.93
20.02
19.94
20.02
18.26
18.07
18.52
231.34
Greenwaste
317.63
261.15
286.60
288.10
324.40
52.99
345.64
344.28
345.64
315.28
312.04
319.81
3,513.56
Organics/Fines
Wood
27.73
22.80
25.02
25.15
28.32
47.42
30.17
30.05
30.17
27.52
27.24
27.92
349.51
Concrete /As halt
-
-
-
-
-
-
-
-
-
-
-
-
Drywall
Total Diverted
1,185.74
974.90
1,069.93
1,075.51
1,211.03
1,207.07
1,290.31
1,285.24
1,290.31
1,177.00
1,164.87
1,193.90
Disposed
1,718.77
1,413.14
1,550.87
1,558.99
1,755.40
1,724.93
1,870.34
1,862.96
1,364.85
1,706.07
1,688.51
1,730.58
Rec cled
868.11
713.75
783.33
787.41
886.63
1,154.08
944.67
940.96
944.67
861.72
852.83
874.09
MI25...841
Greenwaste
317.63
261.15
286.60
288.10
324.40
52.99
345.64
344.28
345.64
315.28
312.04
319.81
Total Transferred to CRT
2,904.51
2,388.04
2,620.80
2,634.50
2,966.43
2,932.00
3,160.65
3,148.20
2,655.16
2,883.07
2,853.38
2,924.48
4115113 2 -11 City of Newport Beach
ATTACHMENT 2K
RESIDENTIAL ROUTES AND HOURS
4115113 2 -12 City of Newport Beach
Route Number
Vehicle Unit
Number
1 -Man or
2 -Man
Route
Route Hours Per Day
Total Truck
Hours per
Week
Total
Manhours
per Week
Mon
Tues
Wed
Thur
Fri
Sat
Residential Refuse Trucks
Front Load
5007
1
6
8
8
8
8
38
38
Front Load
5010
1
8
8
8
8
32
32
Front Load
5011
1
3
3
3
4
13
13
Front Load - Spare
5014
1
-
-
-
-
-
-
Front Load
5019
1
6
8
1 8
8
8
38
38
Front Load
5032
1
5
8
8
1 8
8
37
37
Front Load
5033
1
8
8
8
8
8
40
40
Front Load
5034
1
8
8
8
8
8
40
40
Front Load
5035
1
6
8
8
8
8
38
38
Front Load
5036
1
8
8
8
4
6
34
1 34
Rear Load
5020
2
8
8
8
8
4
36
72
Rear Load
5021
2
8
8
8
8
8
40
80
Rear Load
5023
2
8
8
16
Rear Load
5026
2
8
8
8
8
8
40
80
Rear Load
5027
2
8
8
8
8
8
40
80
Rear Load
5030
2
8
8
8
8
8
40
SO
Rear Load - Spare
5031
2
1 -
-
RearLoad
5003
2
3.5
3.5
7
Total Residential Route Hours
98.5
107
107
103
102
-
517.5
725
Other Vehicles
Refuse Supervisor
5018
8
8
8
8
8
40
40
Total 1 -Man Routes and Hours
1
9
47
67
67
63
66
310
1 310
Total 2 -Man Routes and Hours
7
51.5
40.0
40.0
40.0
36.0
207.5
415.0
Total Route and Hours
16
107
115
115
111
110
-
558
765
Transfer Station Operator & Asst
8 &2
5 &4
5 &4
5 &4
8 &6
31 &22
53
4115113 2 -12 City of Newport Beach
ATTACHMENT 2L
RESIDENTIALROUTES AND HOURS - SUMMER SATURDAY COLLECTION
- Route Number
Vehicle Unit
Number
1 -Man or
2 -Man
Route
Route Hours Per Day
Total Truck
Hours per
Week
Total
Manhours
per Week
Mon
Tues
Wed
Thur
Fri
Sat
Residential Refuse Trucks
River /Neptune
5036
1
4
4
4
Oceanfront /Centerstrip
5035
1
4
4
4
Oceanfront -Medi na to Main
5023
2
4
4
1 8
Oceanfront -15th to Medi na
5030
2
4
4
8
Court St
5026
2
4
4
8
Seashore -46th to Summit
5027
2
4
4
8
Balboa Island TOT
5020
2
4
4
8
Balboa Island TOT
5021
2
4
4
8
Total 1 -Man Route and Hours
2
8
8
8
Total 2 -man Routes and Hours
1
1 24
1 24
1 48
Total Residential Route and Hours
8
-
-
-
-
-
64
64
112
Other Vehicles
Supervisor
4
4
4
Total Route and Hours
8
-
-
-
-
-
4
68
116
4115113 2 -13 City of Newport Beach
ATTACHMENT 3
COMPENSATION PROPOSAL FORMS
Proposing Company:
Table of Contents
Page Contents
3A Summary of Proposed Compensation
3B Core Services - Proposed Annual Compensation
3C Optional Services - Proposed Annual Compensation
3D Other As -Need Optional Services
3E Transfer Station Lease Payment
411512013 City of Newport Beach
ATTACHMENT 3A
SUMMARY OF PROPOSED COMPENSATION
Proposing Company:
Row
Description
Referred From
Attachment
Annual
Path 1: Existing System Path 2: Two -Cart Automated
(Manual Collection) Collection
1
Core Services - Proposed Annual Compensation
38 - Row 1
$ -
$ -
2
Optional Services Compensation - Proposed Accual Compensation (1)
3C - Row 8
$ -
$ -
3
Total Proposed Compensation with Core and Optional Services
$
$
4
Less Proposed Lease Payment for Excess Transfer Station Capacity (2)
3E - Row 1
$ -
$ -
5
Annual Compensation Net of Lease Payment
$ -
$ -
(1) Excluding as- needed optional services.
(2) Proposers are not required to lease the City's transfer station.
411512013 3A -1 City of Newport Beach
ATTACHMENT 3B
CORE SERVICES
PROPOSED ANNUAL COMPENSATION
Proposing Company:
Row
Description
Path 1: Existing System (Manual Collection)
Path 2: Two -Cart Automated Collection
1
Residential Collection
$
-
$ -
411512013 313-1 City of Newport Beach
FIN ■r_ TO: IJi14L,1010
OPTIONAL SERVICES
PROPOSED ANNUAL COMPENSATION
Proposing Company:
Row
Optional Service
Path 1: Existing System (Manual Collection)
Path 2: Two -Cart Automated Collection
1
2
3
4
5
6
7
8
Enhanced Bulky Item Collection (1)
Container Pull -Out Service for Disabled
Sharps Collection Program
HHW Door -to -Door Program
Annual Community Shred -it Day
Total Optional Services (2)
$
$
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
$
$
$
$ -
$ -
(1) Includes large appliances and electronic waste.
411512013 3C -1 City of Newport Beach
ATTACHMENT 3D
OTHER AS- NEEDED OPTIONAL SERVICES
Proposing Company:
Row
Description
Amount
Description of Charge
1
2
Bulky Item Collection in Excess of Four (4) per Year
Emergency Services
$
Per pickup, billed to resident by contractor
Per hour for one person crew and truck
$
411512013 3D -1 City of Newport Beach
ATTACHMENT 3E
TRANSFER STATION LEASE PAYMENT
Proposing Company:
Row
Description Path 1: Existing System (Manual Collection)
Path 2: Two -Cart Automated Collection
1
Proposed annual lease payment for available $
$
excess transfer station capacity
411512013 3E -1 City of Newport Beach
ATTACHMENT 4
SUPPORTING COST AND OPERATING DATA WORKSHEETS
Proposing Company:
Table of Contents
Page Contents
4A Projected Compensation Requirement for First Twelve Months of Franchise Agreement
4B Projected Routes and Route Hours for Core Services
4C Tonnage Diversion Plan
4D Transfer Station Capacity Plan
ATTACHMENT 4A
PROJECTED COMPENSATION REQUIREMENT FORTH E FIRST TWELVE MONTHS OF FRANCHISE AGREEMENT
Core Services (Excluding Optional Services)
Proposing Company: -
Instructions: Fill in boxes outlined in bold.
Row
Description:
Path 1: Existing System
(Manual Collection)
Path 2: Two -Cart Automated Collection
Total Path 1
Refuse and Other
Services Except
Recycling
Recycling
Total Path 2
1
Operations
2
Truck Operating Costs (a)
$ -
3
Transfer Station, Transport, MRF Costs and Disposal Costs Net of Material Revenues
4
Container Depreciation /Amortization Costs
$ _
5
Other Operating Costs
$ -
6
Subtotal: Operations Costs
$
-
$ -
7
General, Administrative and Profit
$ -
$ -
8
9
11
Other
TOTAL COMPENSATION REQUIREMENT
Truck Operating Costs Per Ton Collected
$ -
$ -
12
Operations Cost Per Ton Collected
$ -
$ -
13
Transfer Station, Transport, MRF Costs and Disposal Costs Net of Material Revenues
Per Ton Collected
$ -
$ -
(a) Includes Driver /Helper /Supervisor Wages and Benefits, Vehicle Depreciation and Maintenance, Vehicle Insurance, Fuel, Uniforms and Other Route Costs.
re to complete and submit this form will deem the proposer's franchise proposal non- respon
4/15/2013 4A -1 City of Newport Beach
Instructions: Fill in boxes outlined in bold.
PROJECTED ROUTES AND ROUTE HOURS FOR CORE SERVICES
Path 1: Existing System (Manual Collection)
ATTACHMENT 4B
Proposing Company: -
Row
Route Type
Routes Per Day
Total Route
Days /Week
Hours per
Route Per
Day (1)
Total Route
Hours Per
Week (2)
Crew Size Per
Truck (3)
Mon
Tues
Wed
Thurs
Fri
Sat
1
Refuse Routes - Front Loader
2
Refuse Routes - Rear Loader
3
Refuse Routes - Sideloader
4
Basic Bulky Item Pickup Routes (4)
-
-
5
Summer Saturday Routes
-
-
6
Other:
-
-
7
Other:
8
Total
-
-
-
-
-
-
-
-
Path 2: Two -Cart Automated Collection
Row
Route Type
Routes Per Day
Total Route
Days /Week
Hours per
Route Per
Day (1)
Total Route
Hours Per
Week (2)
Crew Size Per
Truck (3)
Mon
Tues
Wed
Thurs
Fri
Sat
9
Refuse Routes-
10
Refuse Routes
11
Refuse Routes-
12
Refuse Routes -
13
Recycling Routes-
-
-
14
Recycling Routes-
-
-
15
Recycling Routes -
16
Basic Bulky Item Pickup Routes (4)
-
-
17
Summer Saturday Routes
-
-
18
Other:
-
-
19
Other:
-
-
20
Total
-
-
-
-
-
-
-
-
(1) For example, 8, 9 or 10 hours per day.
(2) Total Route Days /Week multiplied by Hours Per Route per Day.
(3) 1 or 2 persons.
(4) For pickup of basic bulky items per Exhibit 8.1.2.2 of contract.
Failure to complete and submit this form will deem the proposer's franchise proposal non- responsive.
411512013 4B -1 City of Newport Beach
TONNAGE DIVERSION PLAN - CORE SERVICES
PATH 1: EXISTING SYSTEM (MANUAL COLLECTION)
ATTACHMENT 4C
Proposing Company: -
Instructions: Fill in boxes outlined in bold. Confirm automatic calculations. Proposers must demonstrate how they will reach their proposed diversion rate for
hauler - collected waste.
(1) Describe "Other" programs below:
Failure to complete and submit this form will deem the proposer's franchise proposal non - responsive
4C -1
411511013 City of Newport Beach
Annual Tons Diverted
Tons Diverted
Annual Tons
Row
Waste Stream
as % of Tons
Collected
Rec clables
v
Greenwaste
Other 1
(1
Total Diverted
Collected
1
Residential Solid Waste (Single Stream)
Z
Holiday Trees / Bulky Items / Special Events
Collection
3
Total
(1) Describe "Other" programs below:
Failure to complete and submit this form will deem the proposer's franchise proposal non - responsive
4C -1
411511013 City of Newport Beach
TONNAGE DIVERSION PLAN - CORE SERVICES
PATH 2: TWO -CART AUTOMATED COLLECTION
ATTACHMENT 4C
Proposing Company: I -
Instructions: Fill in boxes outlined in bold. Confirm automatic calculations. Proposers must demonstrate how they will reach their proposed diversion rate for hauler - collected waste.
Row
Waste Stream
Annual Tons
Collected
Annual Tons
Processed
Tons Processed
as a %of Tons
Collected
Annual Tons Diverted
Tons Diverted
as %of Tons
Collected
Recyclables
Greenwaste
Other (1)
Total Diverted
1
Residential Solid Waste Collection
-
-
-
2
Residential Recycling Collection
-
N/A
N/A
-
-
3
Holiday Trees /Bulky Items /Special Events
Collection
-
4
Total
-
-
-
-
-
-
(1) Describe "Other" programs below:
Failure to complete and submit this form will deem the proposer's franchise proposal non - responsive.
4C -2
411512013 City of Newport Beach
ATTACHMENT 4D
TRANSFER STATION CAPACITY PLAN
Proposing Company:
Row
Description
Tons per
Day
1
2
3
4
5
6
7
Existing Permitted Amount
City Residential in 2012 (based on 260 days)
Estimated Current City Excess Capacity
Estimated City Commercial to be Received by Transfer Station
Estimated Out -of -City Waste to be Received by Transfer Station
Total Estimated Non - Agreement Tonnage
Estimated Reserve Capacity
340
131
209
209
4D -1
411512013 City of Newport Beach