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HomeMy WebLinkAbout01 - Minutes - AmendedORKA W, City Council Minutes Study Session April 23, 2013 — 3:00 p.m. I. ROLL CALL - 3:00 p.m. Agenda Item No. 1 May 14, 2013 Present: Council Member Gardner, Council Member Petros, Mayor Pro Tem Hill, Mayor Curry, Council Member Selich, Council Member Henn, Council Member Daigle II. CURRENT BUSINESS 1. CLARIFICATION OF ITEMS ON THE Council Member Henn reported that he w&be recusirigvhimself from Item SS3 (City Hall Reuse Proposals) due to a business relationship with Ausihess in Via Lido Plaza. In response to Council Member Gardners questions tegarding Item 5 (Disestablishment of Balboa Village and Marine Avenue Business loprovement Districts), City Manager Kiff reported that the issue of providing ongoing f_un\diing•will be presented to Council during budget deliberations. Regarding Item 6 (Central Parking Sy\ (CPS) Parking Meter Services Agreement), Council Member Gardner noted issues �WilYthe /timeline and questioned why the City q y y is paying more. City Manager Miff indicated hat the /additional cost is to pay for higher CPS staff costs and pointed out that reductions\in the City's staff costs are not seen in the agreement. Council Member'PR -Aios-re`ferenced Item 4 (Measure M2 Environmental Cleanup Grant Program) and noted that the report indicates that the Tier II Grant Program could include funding to die de ge -the S'emeniouk Slough, however, he expressed concern that waiting for grant funding does \\ compromise scheduling for the City's obligation to dredge the Slough. Public Works Director Webb reported that it will not compromise the ability to move the project forward and is included in the Capital Improvements Program (CIP). Council Member Petros announced that he will be recusing himself from Item 3 (City Hall Reuse Proposals) since he has previously had a business relationship with one of the proposers. 2. SOUTHERN CALIFORNIA EDISON DISCUSSION ABOUT CURRENT AND FUTURE ELECTRIC INFRASTRUCTURE Eddie Marquez, Southern California Edison, provided a PowerPoint presentation to discuss system outages, types of outages, power interruptions, planned and unplanned outages, capital improvement projects completed in 2012, capital improvement projects pending in 2013, and energy partnerships with the City. He noted that the City will be receiving a check for $261,000 as a savings incentive related to the new Civic Center facility. He also addressed their program which provides incentives to businesses for implementing energy- saving equipment. Council Member Gardner acknowledged the great programs offered but noted that when the Volume 61 - Page 133 City of Newport Beach City Council Study Session April 23, 2013 City was considering the oil fields and converting methane into electricity, it was determined that the City would have to pay Edison a penalty because it wasn't using electricity and stated that there seems to be a disconnect. Bob Root, SCE Senior Manager, addressed the vault replacement process and reported that SCE plans on meeting with the City to coordinate the operation. He stated that the process takes about four months, including planning and construction. He reported that the intent is to minimize disruptions to customers during the construction process and reported that the vaults will be replaced in the same locations. Council Member Daigle expressed concerns over the size of the vaults, noting that rights -of -way are being crowded with equipment. In response to Council Member Selich's question, Mr. Marquez:state that load testing on alley light poles in Balboa Island is part of the regular inspections performed by SCE. Ernie Solazano of SCE explained the inspection process and schedule. Mayor Pro Tem Hill expressed concern regarding how rehab li tion work is prioritized for specific areas. He noted that the City has significant projects that will have large power requirements and questioned the availability of reliable power on the Peninsula. Council Member Henn reported that he lives on the Peninsula an&that there are significant outages in the area three or four times a year. He stressed_that the infrastructure on the Peninsula is dated, exists within one of the most corrosive a er as in the /City, and that there is no project addressing the reliability on the Peninsula. Andy Garcia of SCE discussed the engineering challenges when dealing with the Peninsula. He indicated that there is not much that can be done to increase the reliability of services oNthe Peninsula, but indicated that there are options that have been considered. May or <Pio Terrill questioned whether it would be helpful to modernize the existing equipment onXthe Pemnsula and commented that the equipment on Fashion Island is much newer/ 1/1 is included in the schedule; however, the Peninsula is not. Mr. Marquez reported that olderequipment that needs repair is placed on the schedule for replacement and/or repair:.\\MN ola�a o reported that, through regular inspections, if it is determined that equipment does riot,need replacing; it will not be replaced unless it is corroded, damaged, or failing. In response to MayorsPro Tem Hill's question whether incident reports throughout the City are standard and-whether, they show that the Peninsula has more incidents of surprise outages than other areasVLr: Slazano reported on the existing circuits throughout the Peninsula and \ � ii�� stated that there,was no significant data that stood out relative to the Peninsula. Mr. Marquez stated that SCE(will review the data for the last 12- months and identify what specific outages were on the Peninsula. Council Member Daigle addressed the growth in Fashion Island and inquired whether the projected plans are capacity -based improvements. Mr. Root noted that the improvements are based on the system. Council Member Henn pointed out that, if an area is identified as having a higher frequency of problems, there should be a higher frequency of inspections and equipment replacement. He believed that efforts should be prioritized based on the experiences of the area. Mr. Marquez reported that SCE proactively looks to identify problem equipment and make necessary improvements. Mayor Pro Tem Hill stated that residents of the Peninsula deserve the same level of infrastructure and reliability that the rest of the City has and noted that areas on the Peninsula are going to be developed and will have additional power requirements. Mr. Marquez noted that SCE constantly monitors the entire system and does not focus on one area Volume 61 - Page 134 City of Newport Beach City Council Study Session April 23, 2013 public benefits between his project and the Olson project, and reported that they project that their project would generate about $682 million of direct and indirect benefits over a 10 -year period. David Rose, Sonnenblick Development, presented a video that featured Auberge Resorts and Spas. He addressed average daily rates and average guest expenditures, as well as features and amenities of their various properties. He presented various perspectives of the proposed concept, including a proposal for iconic art at the corner of 32nd Street and Newport Boulevard, with another piece placed at Finley Avenue. He addressed concept plan elements which include guest villas, restaurants, bars and lounges, spas, water features, enhanced landscaping and hardscaping, event and pre - function spaces, enhanced entry paving, hotel meeting space, townhouse villas, a pool deck, retail fronting, relocation of the Ficus trees and existing trees, and the new landscape median on Newport Boulevard; and presented details of the general public benefits of the project. He addressed parking and new landscaping in and around the fire station and compliance with the Lido Village Design Guidelines. Mr. Rose addressed tower elements, coastal architecture, existing egress and ingress, balconies and terraces, and pedestrian connections. He noted that the parking is underground and addressed the number of spaces proposed. 1� Dan Wilburn, Gettys Group, presented concepts of -the jiioposed %interior space and noted that it i N \. /i becomes the connection to the community and /is about coastal luxury. He addressed, dining, decor, specialty restaurants, the rooftop bar!the pooldeck, ballroom and meeting rooms, the event lawn, fitness center and wellness rooms, guest rooms and suites, elevations, townhouse villas, and guest villas. He displayed a video w.hich�highlighted what the hotel will look like. Mr. Sonnenblick provided back0ounii'\and details of the company's capabilities and hotel experience. He highlighted hotelprojecis whic they have been involved in, addressed public - private partnership experiences, anfl presented examples of government buildings built and owned by the company ink partnership with municipalities. He also addressed financing and ground lease financing. He\discusse�d'ifferences between his company's concept and the R.D. Olson Developmen^ cept� including parking, and noted that his company's proposal includes below -grade parkirigZin_ addition to street parking. Mr. Rose presented details about the development team, &ey amenities, benefits, and key statistics. In response to,\C8ou cil.Member Gardner's questions, Mr. Rose indicated that they were advised that they could elim ni ate the existing public parking. He also addressed the average daily rates proposed for the hotel. Regarding the Coastal Commission's acceptance of the concepts, Community Development Director Brandt reported that staff has been monitoring Coastal Commission approvals of high -end hotels and there have been recent requirements to include mitigation fees because they are not low -cost visitor- serving. Further, there may be a one -time cost associated with the City pursuing this type of a development. She indicated that this matter would be factored into the overall analysis of the projects. In response to Council Member Selich's questions, Mr. Rose reported that they are viewing the project as a partnership and met with various entities to obtain input to determine the final materials. Chris B. Shay, C.W. Driver, reported that the construction materials will include wood frame construction and steel. Mr. Sonnenblick stated that they only do design -build and that the rooms, materials, and wall coverings will be pre- designed. He noted that the project will come in on time and on budget. Mr. Rose added that design -build is very important to them and addressed a timeline with large community outreach throughout the design process. Council Member Selich commented on compliance with the Lido Village Design Guidelines and believed that there is not enough open space around 32nd Street and Newport Boulevard. Mr. Volume 61 - Page 137 City of Newport Beach City Council Study Session April 23, 2013 lower priority than visitor- serving and believed that pointing out the concepts of mixed -use and open space are positive points to highlight to the Coastal Commission. In response to Council Member Daigle's questions, Mr. Shopoff addressed the community outreach process, agreed on its importance, and emphasized the need to engage the neighbors. He reported that the team will implement community outreach efforts. Mayor Pro Tem Hill commented positively on the proposal, specifically on the use of public space. He believed that the architecture need to be worked on, but liked the outside decking, the two schemes that hide the parking, and the flexibility of all- equity financing. Regarding the relocation of) the fire station, Mr. Shopoff believed that it would add intrinsic value =tohis . roject, but noted that they are at a cap with 99 units. He addressed scale, livability, and approachability of the site, and stated that this will be the best rental building in the entire Orange County area. Mayor Curry opened the Public Comments portion of the meeting and invited those interested to address Council at this time. \ /� Hugh Helm, Lido Isle Community Association, agreed with. the need to revitalize Lido Village, reported that their resident poll shows that they s ron& support a hotel on the site, and believed that it will likely act as a stimulus for revs lization4He urged Council to listen to the citizens of Lido Isle. �/< N\ Brian Hoyle believed that a hotel is the b69t zpfion� for the community. He reported that the Sonnenblick Development group has(reached out to the community. Bettina Deininger believed that Asmall\\hotel will bring energy back into Lido Village, but that having residential units may not be e optimal use for the property. Tim O'Neil spoke in favoCf a otel. project on the site. He addressed plans for Balboa Peninsula and noted that\many of/the projects depend on tourists and that a hotel will accommodate the added tourist activities. Willis Longyear exre \sed concerns regarding sub - letting on Lido Isle and spoke in support of a hotel on the s\ gHg believed that the economics do not support having residential units on the site. Nancy Helm believed that, of the two hotel projects, the Olson project is more inviting and warm, and the residential units would become summer rentals with many absentee leases. Roberta Fester supported having a hotel and believed that either hotel proposal would be an improvement to the community and generate economic development. She discussed the economic vitality in downtown Los Angeles near the Staples Center and stated that Council has the same opportunity in this area. Warren Wymer expressed support for having a hotel on the site. Noting the recusal of Council Member Henn on this issue, he expressed concerns with him not being present to support the concept and that the remaining Council Members will only make decisions based on financial reasons. Mayor Curry expressed the opinion that all three proposals are good and noted the need to review them in depth and detail. He emphasized that the City Council will make an informed decision based on evidence. Volume 61 - Page 139 City of Newport Beach City Council Study Session April 23, 2013 John Van Aker expressed the need for the Peninsula to be revitalized. Volume 61 - Page 140 City of Newport Beach City Council Study Session April 23, 2013 Mayor Curry thanked everyone for attending and providing in ut. is III. PUBLIC COMMENTS -None IV. ADJOURNMENT -Adjourned at 5:55 p.m. to The agenda for the Regular Meeting was Hall Bulletin Board located in the entn Center Drive. The supplemental agenda, 2013, at 4:19 p.m. on the City Hall Bull Council Chambers at 100 Civic Center /Dr. City Clerk ed bh,April 18, 2013, at 4:18 p.m. on the City o£ ,,the�City Council Chambers at 100 Civic h'e Regular Meeting was posted on April 19, Board located in the entrance of the City Recording Secretary Mayor Volume 61 - Page 141 .V � t i City Council Minutes Regular Meeting April 23, 2013 — 7:00 p.m. I. STUDY SESSION - 3:00 p.m. II. CLOSED SESSION - 5:55 P.m. A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION /(Government Code § 54957): Title: Dave Kiff, City Manager B. CONFERENCE WITH REAL PROPERTY�1\\OTIA ORS (Government Code § 54956.8): // Property: 1516 W. Balboa Blvd, Ldts,9 &\10,eBlock 115, Newport Beach, CA Agency Negotiators: Dave�K-iff, City�Manager; David W. Webb, Director of Public Works ��i Negotiating Parties: Soth\California Edison Under Negotiation: ��P,rice >and terms of payment III. RECESS IV V. ROLL CALL v P ember Gardner, Council Member Petros, Mayor Pro Tem Hill, Mayor Curry, Council Member Sehch, Counch Member Henn, Council Member Daigle VI. CLOSED SESSION REPORT - City Attorney Harp announced that there were no reportable actions taken VII. PLEDGE OF ALLEGIANCE - Council Member Petros VIII. INVOCATION -Mayor Curry IX. PRESENTATIONS Presentation of Hoag Hospital Stroke Month Proclamation -Mayor Curry read the proclamation and presented it to Dr. Brown. Dr. Brown provided a presentation relative to the causes of stroke, to provide statistics and treatment, and present recommendations to minimize stroke risks. He addressed efforts by Hoag Hospital in treating stroke patients Volume 61 - Page 142 City of Newport Beach City Council Minutes April 23, 2013 Presentation of Jazz Appreciation Month Proclamation - Mayor Curry read the proclamation and presented it to Dan Kuperechmid, General Manager of the Hyatt Regency in Newport Beach. Mr. Kuperschmid discussed jazz events held in the City throughout the year, as well as the upcoming three -day Jazz Festival. Mayor Curry announced that the Newport Beach Film Festival will begin on April 25, 2013. X. NOTICE TO THE PUBLIC Xi. CITY COUNCIL ANNOUNCEMENTS OR MATTERS WHICH COUNCIL MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON- DISCUSSION ITEM) Council Member Daigle expressed her disappointment Michael Jason Lopez to only four years in prison and Campion while she was riding her bicycle on Newport C Newport Beach Police Department in tracking the -( overcrowding, he may not serve his full sentence. /COW California Delta on invitation from the Metropolitan V will be supporting twin- barrel tunnels and addresse\ threats to the Delta and noted that it needs tofun, Gardner believed that funds should focus on-the` they are a major source of water. /J �\ Council Member Gardner come addressed due to the unsightly in reading the judge's decision to sentence one ell, m\County jail for killing Dr. Kit )ast Dri=ve. She commended the work of the Ffender and> noted that because of prison c&Member Daigle also reported visiting the ate )District. She indicated that the State options for consideration. She addressed Eion for competing uses. Council Member groundwater replenishment systems since the Civic Center and believed that it needs to be Council Member Henn commended the\Newport Beach Police Department for its performance in the recent Baker to Las Ueg ^Relay He reported participating in the celebration of the completion of the Lower Bay dredging project and attending the Newport to Ensenada Launch Party on April 21. He announced tha \, the_ Newport to Ensenada Race Kick -off Party will be held in Balboa Village on April 25. ,V� Council Member Selrch announced an upcoming meeting of the General Plan/Local Coastal Program Implementation Committee on April 24 at 3:30 p.m. in the Corona del Mar Conference Room in Bay E. Mayor Curry congratulated the Concordia niversity Men's Volleyball Team for becoming the National Champions for NAIA this year. He reported participating in the Daughters of the American Revolution Scholarship Ceremony at Newport Harbor High School, his installation aQ resident of the Association of California Cities - Orange County (ACC -000 on April 11, and the annual Corona del Mar Residents Association open house. He reported that, on April 18, he presented Mona Schwaer with a certificate in celebration of her 106th birthday; on April 16, the Orange County Board of Supervisors approved the Memorandum of Understanding with the City to move forward with the Airport Settlement Agreement; and that the Community Open House at the new Civic Center will be held on May 4. He encouraged residents to attend the Newport Beach Film Festival and watch the launch of the Newport to Ensenada Race. Mayor Curry reported on the Mayors' Water- Saving Challenge and encouraged residents to help reduce water usage. XII. PUBLIC COMMENTS ON CONSENT CALENDAR Volume 61 - Page 143 City of Newport Beach City Council Minutes April 23, 2013 S15. CIVIC CENTER CONCESSION AGREEMENT WITH 24 CARROTS, LLC. (C- 5454) [381100 -2013] In response to Council Member Gardner's question, City Manager Kiff indicated that only one of the proposals received did not address catering o tions. He discussed 24 Carrots, LLC's experience, menu variety, and quality. Discussion followed regarding exclusivity provisions, the existence of Special Land Use Restrictions (SLURS) on the property, and compliance with the SLURS. Motion by Council Member Gardner, seconded by Council Member Selich to a) select 24 Carrots, LLC as the food services operator at, and caterer for, the Newport Beach Civic Center; and b) waive City Council Policy F -7 and authorize the City Manager to negotiate and execute a Civic Center Concession Agreement based upon the key provisions outlined in the The m The motion carried by the following roll call vote: le Ayes: Council Member Gardner, Council Member Pe risMayor Pro Tem Hill, Mayor Curry, Council Member Selich, Councli Member Henn, Coounn il,Member Daigle XV. PUBLIC COMMENTS ON NON - AGENDA ITEIVIS Joan Templeton- Morris asked Council to correc a decision by the City's Parks, Beaches and —. Recreation Department to cancel a certaiin`physical_fitness class at the Newport Coast Community Center. She reported that no one contacted any member of the class to report or explain the cancellation, and noted that many` ors are \(on a ted income and cannot afford the classes being offered by the OASIS Senior�l enter. She emphasized the need for a reasonably priced physical fitness program for semors near'the residences and asked that the class continue. City Manager Kiff reported that�the` class was being conducted at the Newport Coast Community Center when OASIS was cllbsed during construction with the intention of moving the class back to OASIS when it reopened. a indicated that he would be happy to meet with class members and staff to develop an acceptable solution. Robin Whyte Butefish4ezpressed support for the class and noted that the Newport Coast Community Center gives priority \to residents. She believed this is a simple problem to fix and hoped that a solution can be reached. Sam Fung referenced an email sent to Council and noted Mayor Curry's response. He addressed existing programs, enrollment, classroom size, and facility use; and believed that classes at OASIS are always crowded. He spoke in support of keeping the class at the Newport Coast Community Center. Carrie Reach spoke in support of keeping the class at the Newport Coast Community Center, addressed the class schedule, and offered to schedule the class around other classes in order to keep the class. Bob Morris spoke in support of keeping the physical fitness class at Newport Coast Community Center. Milvi Vanderslice noted that the class meets from 8:00 a.m. to 8:50 a.m., currently does not conflict with other classes, and that the class has been meeting there for the past seven years. She Volume 61 - Page 146 City of Newport Beach City Council Minutes April 23, 2013 Status Report of Development Agreement for Hoag Memorial Hospital Presbyterian. The motion carried by the following roll call vote: Ayes: Council Member Gardner, Council Member Petros, Mayor Pro Tern Hill, Mayor Curry, Council Member Selich, Councli Member Henn, Council Member Daigle XVIII. CURRENT BUSINESS 13. REVIEW OF THE REQUEST FOR PROPOSAL (RFP) OUTLINE FOR THE RESIDENTIAL SOLID WASTE PROGRAM. [100 -2013] City Manager Kiff addressed direction by Council during a previous study session. Discussion followed regarding the possibility of increasing the diversion rate; the various types of services, including concierge service; the process for addressing selective separation; opening the bid process to as many companies as possible with ,the various options; changes to the RFP; the correct permitted capacity; the possibility of `Teasing the additional capacity to carriers and the cap tonnage; and including Santa Aria Heights to the service area. Regarding Santa Ana Heights, Municipal Operations Director Harmon reported that there is a ten -year cancellation /noticingrequrrement that needs to be -given to the current provider. Jim Mosher believed that the diversion addressed goals since 2007. He discus implementation of a voluntary recycling within the RFP are misleading and the replacement of trucks, and the Mayor Curry commented positively oh e performance of the City's refuse haulers and noted that there are many possibili` \open to City employees on this matter. Motion by Councli Member Henn..seconded by Council Member Petros to direct staff to issue the RFP in early \ y\ h fo'r Residential Solid Waste Services. The motion carried -by the full wing roll call vote: Ayes: Council Me \b \,G doer, Council Member Petros, Mayor Pro Tern Hill, Mayor Curry, CounciPM'ember Selich, Councli Member Henn, Council Member Daigle 14. CITY COUNCIL DIRECTION RELATIVE TO APPOINTEES SERVING ON MULTIPLE BOARDS, COMMISSIONS, OR COMMITTEES. [100 -2013] Council Member Gardner addressed the distinction between Boards, Commissions, Committees, and Business Improvement Districts (BIDs); and believed that appointees to Boards, Commissions, and Committees should be required to serve on only one Board, Commission, or Committee. Regarding BIDS, however, she did not think the same requirement is applicable. Motion by Council Member Gardner, seconded by Council Member Petros to require that Tom Anderson and Carl Cassidy only serve on one Board, Commission, or Committee and require them to choose which Board, Commission, or Committee they would like to serve on. Jim Mosher discussed City Council Policy A -2 and asked about the Tidelands Management Committee Citizens Advisory Pane. membership. Mayor Pro Tem Hill agreed with Council Member Gardner's comments regarding BIDS being distinct from Boards, Commissions or Committees, and noted that sometimes there have not Volume 61 - Page 150 City of Newport Beach City Council Minutes April 23, 2013 been enough applicants. He believed that the requirement to serve on only one Board, Commission, or Committee should be a goal/priority and not a set policy, and that this should be considered at a future meeting. City Attorney Harp indicated that Council will be considering a revision to the City Council Policy Manual at its second meeting in May. Council Member Petros believed that the Policy is clear and does not need to be changed. Substitute motion by Mayor Curry, seconded by Mayor Pro Tern Hill to waive City Council Policy A -2 policy as it relates to Tom Anderson's appointments. The substitute motion carried by the following roll call vote: Ayes: Council Member Petros, Mayor Pro Tem Hill. Counch Member Henn, Council Member Daigle Noes: Council Member Gardner III. MOTION FOR RECONSIDERATION - None M ADJOURNMENT - Adjourned the meeting at 9:20 Brogger, in memory of those that lost their lives explosion, and in memory of the victims who /los t] those injured during the Boston Marathon` \� The agenda for the Regular Meeting w�a` st don, Hall Bulletin Board located in the ent`\nce"he Center Drive. City Clerk Mayor Curry, Council Member Selich, .O ;in memory of 'Robert Bernard he /West Texas fertilizer plant w,es and in acknowledgment of Cpril 18, 2013, at 4:18 p.m. on the City City Council Chambers at 100 Civic Recording Secretary Mayor Volume 61 - Page 151