The URL can be used to link to this page

Home My WebLink About05 - Shorecliff Catch Basin Modification, Reef Point Biofiltration, Los Trancos Creek Maint - Award C-5287CITY OF 00" NEWPORT _ B EACH City C oFJJIIAcH Staff Il epon Agenda Item No. 5 April 9, 2013 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David A.Webb, Public Works Director 949 - 644 - 3311, dawebb(a ),newportbeachca.pov PREPARED. BY: Robert Stein, Assistant City Engineer 949 - 644 -3322, rsteinCa)newportbeachca.gov APPROVED: A k� �9 TITLE: Shorecliff Road Catch Basin Modification, Reef Point Biofiltration System, Los Trancos Creek Maintenance — Award of Contract No. 5287 ABSTRACT: In the City's on -going efforts to protect the water quality of the Area of Special Biological Significance (ASBS) along Newport Coast and to address new regulations for curtailing dry weather flow to the beach, staff requests City Council approval to award the Shorecliff Road Catch Basin Modification, Reef Point Biofiltration System and Los Trancos Creek Maintenance projects to Ted Enterprises, Inc. RECOMMENDATIONS: 1. Approve the project drawings and specifications. 2. Award Contract No. 5287 to Ted Enterprises, Inc., (Ted Enterprises) for the total bid price of $241,691.00 and authorize the Mayor and the City Clerk to execute the contract. 3. Establish a contingency of $24,000.00, approximately 10 percent, to cover the cost of unforeseen work. 4. Approve Budget Amendment No. 13BA -037 transferring $36,191.00 from Account 7012 - C2502010 (Storm Drain Interceptors) to Account 7014- C5002006 (Newport Coast ASBS). FUNDING REQUIREMENTS: Upon approval of the budget amendment, sufficient funds are available as follows: Account Description Account Number Amount Newport Coast ASBS Protection Program 7255- C5002006 $ 229,500.00 Newport Coast ASBS Protection Program 7014- C5002006 36,191.00 Total 265,691.00 1 of 6 Shorecliff Road Catch Basin Modification, Reef Point Bioriltralion System, Los Trancos Creek Maintenance— Award of Contract No. 5287 April 09, 2013 Page 2 Proposed uses are as follows: Vendor Purpose Amount Ted Enterprises Construction Contract $ 241,691.00 Ted Enterprises Construction Contingency 24,000.00 Total: $ 265,691.00 DISCUSSION: At 10:00 a.m. on March 19, 2013, the City Clerk opened and read the following bids for the Shorecliff Road Catch Basin Modification, et al. project: TOTAL BID AMOUNT $241,691.00' $258,388.002 $272,340.783 $282,720.00 $282,833.50 $295,008.06 $313,129.004 $352,525.005 'As -bid amount is $247,029.00 2As -bid amount is $258,288.00 3As -bid amount is $272,340.00 4As -bid amount is $312,129.00 5As -bid amount is $382,355.00 Footnotes 1 — 5 designate minor irregularities in bid amounts submitted by the respective contractors. For example, Ted Enterprises, the apparent low bidder, inadvertently included a bid item that was deleted per Addendum No. 1 to the bid package. Staff conferred with Ted Enterprises who concurred with the corrected total bid amount of $241,691.00. None of the minor irregularities in bid amounts changed the order of bids or determination of the low bidder. The low bidder, Ted Enterprises, possesses a California State Contractors License Classification "A" as required by the project specifications. A check of Ted Enterprises' references indicates satisfactory completion of capital improvement projects in other municipalities including the Cities of Santa Ana, Rancho Mirage, Laguna Beach and San Clemente. Ted Enterprises' corrected total bid amount of $241,691.00 is approximately 3 percent below the Engineer's Estimate of $250,000.00. Bali Construction; Inc., as represented by Mark C. Hargan, submitted a letter protesting the bid of Ted Enterprises claiming the bid contained a mathematical error and other incomplete information and should be rejected as non - responsive. The mathematical error referenced by Mr. Hargan was clarified as a typographical error in the bid proposal and did not change Ted Enterprises' total bid amount. Staff found the other items in the protest letter were minor in nature and concluded that the bid submitted by Ted Enterprises should be deemed responsive and not be rejected. 2 of BIDDER Low Ted Enterprises 2 Bali Construction Inc. 3 Post Earthworks 4 Atom Engineering 5 SRD Engineering 6 GCI Construction Inc. 7 The Richards Group 8 Paulus Engineering, Inc. TOTAL BID AMOUNT $241,691.00' $258,388.002 $272,340.783 $282,720.00 $282,833.50 $295,008.06 $313,129.004 $352,525.005 'As -bid amount is $247,029.00 2As -bid amount is $258,288.00 3As -bid amount is $272,340.00 4As -bid amount is $312,129.00 5As -bid amount is $382,355.00 Footnotes 1 — 5 designate minor irregularities in bid amounts submitted by the respective contractors. For example, Ted Enterprises, the apparent low bidder, inadvertently included a bid item that was deleted per Addendum No. 1 to the bid package. Staff conferred with Ted Enterprises who concurred with the corrected total bid amount of $241,691.00. None of the minor irregularities in bid amounts changed the order of bids or determination of the low bidder. The low bidder, Ted Enterprises, possesses a California State Contractors License Classification "A" as required by the project specifications. A check of Ted Enterprises' references indicates satisfactory completion of capital improvement projects in other municipalities including the Cities of Santa Ana, Rancho Mirage, Laguna Beach and San Clemente. Ted Enterprises' corrected total bid amount of $241,691.00 is approximately 3 percent below the Engineer's Estimate of $250,000.00. Bali Construction; Inc., as represented by Mark C. Hargan, submitted a letter protesting the bid of Ted Enterprises claiming the bid contained a mathematical error and other incomplete information and should be rejected as non - responsive. The mathematical error referenced by Mr. Hargan was clarified as a typographical error in the bid proposal and did not change Ted Enterprises' total bid amount. Staff found the other items in the protest letter were minor in nature and concluded that the bid submitted by Ted Enterprises should be deemed responsive and not be rejected. 2 of III toad Caldi Ikv;in Modilicnlion, It, at i,olnl 111oldirnlion fiy.bmi, I.n-: -rlanr:n3 Creels Maial.:n wu:e - - Award of Conlmd No. 52117 Apia 09, %013 Palle 3 This project will construct improvements at three sites. At Shorecliff Road, a catch basin biofiltration screen will be installed and an infiltration gallery will be constructed. At Reef Point, an infiltration gallery will be installed in the pad(ing lot. At Los Trances Creel(, the ponds near the mouth of the creel( will be refurbished and replanted. Pursuant to the contract specifications, the contractor will have 50 consecutive working days to complete the work at Shorecliff Road, 40 working days to complete the work at Reef Point, and 30 days to complete the work at Los Trances Creek. All projects will run concurrently. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (minor alteration of existing public structures, facilities or topography involving negligible expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Submitted by: r,✓ David A. Webb Public Works Director Attachments: A. Location Map for Each Site B. BudgetAmendrnent 3 of PROJECT LOCA PROJECT Al IAGIIMI NTA 1\ II ROAD ICI IFI ICI II -A TRACT BOUNDARY , PACIFIC OCEAN ' C -5287 LOCATION MAP DAIS: 03/20/13 SHORECLIFF ROAD CATCH SCALE: N.T.S. _ BASIN MODIFICATIONS PROJECT SHEET I OF 1 CITY OF NCWPORT BEACH DEPARTMENT OF'13000C WORKS 3300 NEWPORT BEACH BLVD. NEWPORT BEACH, CA 92663 4 of A'I`I AG; IlUll..l,l I A C-526/ LOCATION MAP CITY OF NEWPORT BEACH DATE: 03 /20/13 DEPARTMENT OF PUBLIC WORKS REEF POINT PARKING LOT 3300 NEWPORT BEACH BLVD. SCALE: N.T.S. BIOFILTRATION SYSTEM PROJECT "r SHEET 1 OF 1 <, sn. IJEWPOR'f REACH, CA 92663 5 of C -5267 DATE: 03/20/13 SCALE: N.T.S. SHEET 1 OF i 0.3 I.IILES 10 SIR VIA ACCESS ROAD A'i TAGI EMI: N-I A _..._._..... _...... . q'% \_ l n15/1\ Yiy v CRYSTAL COVE\ STATE. PARK - n «.l.,a q cT �c o� �2 ROAD X IGHT•OF -WAY (TYP.) , , T \ �TP \ lk \ Y OO OV \ CRYSTAL COVE STATE PARK LOCATION MAP LOS TRANCOS CREEL MAINTENANCE PROJECT , c` CITY OF NEWPORT BEACH DEPARTMENT OF PUBLIC WORKS 330014EWPORT BEACH BLVD. NEWPORT BEACH, CA 92663 AM CRYSTAL COVE STATE PARK PUBLIC, PARKING LOT rlI N X IGHT•OF -WAY (TYP.) , , T \ �TP \ lk \ Y OO OV \ CRYSTAL COVE STATE PARK LOCATION MAP LOS TRANCOS CREEL MAINTENANCE PROJECT , c` CITY OF NEWPORT BEACH DEPARTMENT OF PUBLIC WORKS 330014EWPORT BEACH BLVD. NEWPORT BEACH, CA 92663 AM C IT&TI . • port Beach iy BUDGET AMENDMENT 2012 -13 AMOUNT: $36,191.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance PX Transfer Budget Appropriations PX No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the Storm Drain Interceptors account to the Newport Coast ASBS Water Quality account for the Shorecliff Road Catch Basin Modification, Reef Point Biofiltration System, and Los Trancos Creek Maintenance in order to address new regulations for curtailing dry weather flow to the beach. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Description Signed Amount Debit Credit $36,191.00 $36,191.00 y- / °/3 Date 4 Date Signed: City Council Approval: City Clerk Date Description Division Number 7012 Drainage Account Number C2502010 Storm Drain Interceptors Division Number 7014 Misc & Studies Account Number C5002006 Newport Coast ASBS Water Quality Division Number Account Number Division Number Account Number Signed: Y °'V ncial Approval: Finan re_qWF-� Signed Amount Debit Credit $36,191.00 $36,191.00 y- / °/3 Date 4 Date Signed: City Council Approval: City Clerk Date