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Home My WebLink About09 - 2012-13 Sidewalk Curb Gutter Replacement Project NOC4 �`W voRr CITY OF NEWPORT BEACH `�oaNP O ty CouncH Staff Report Agenda Item No. 9 June 11, 2013 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David A. Webb, Public Works Director 949 - 644 -3311, dawebb @newportbeachca.gov PREPARED BY: Alfred Castanon, Associate Civil Engineer 949 - 644 -3314, acastanon @newportbeachca.gov APPROVED: TITLE: 2012 -2013 Sidewalk, Curb & Gutter Replacement Project - Notice of Completion and Acceptance of Contract No. 5204 ABSTRACT: On November 13, 2012, City Council awarded Contract No. 5204, 2012 -2013 Sidewalk, Curb & Gutter Replacement Project to Grigolla & Sons Construction Company, for a total contract cost of $491,400 plus $49,000.00 allowance for contingencies. The required work is now complete and staff requests City Council acceptance and close out of the contract. RECOMMENDATIONS: 1. Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project. 2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 3. Release the Faithful Performance Bond one year after acceptance by the City Council. FUNDING REQUIREMENTS: Funds for the construction contract were expended from the following accounts Account Description Account Number Amount General Fund 7013- C2001009 $141,444.35 CDBG 7161- C2001009 $75,880.00 Measure M Turnback 7281- C2001009 $206,600.00 City Hall Reuse 7011- CIO02040 $21,355.00 Total: $510,664.60 I of 5 2012 -2013 Sidewalk, Curb & Gutter Replacement Project - Notice of Completion and Acceptance of Contract No. 5204 June 11, 2013 Page 2 DISCUSSION: Overall Contract Cost/Time Summary The work necessary to complete this contract included replacement of existing sidewalk, curb and gutter, curb access ramps, driveways, and pruning tree roots in the Balboa Peninsula, West Newport, Newport Shores and Lido Isle communities. The contract was completed to the satisfaction of the Public Works Department. A summary of the contract cost is as follows: Original bid amount: Actual cost of bid items constructed Total change orders: Final contract cost: $491,400.00 $448,310.60 $62,354.00 $510,664.60 The actual cost of bid items constructed was $43,089.40 less than the original bid amount due to less concrete replacement required than originally estimated. The final contract cost was approximately 3.9 percent above the original bid amount with two change orders totaling $62,354.00. The change orders included additional concrete replacement at China Cove and Balboa Pier; along with decommissioning work at the old City Hall site involving installation of fencing, removal of stairway & access ladders, permanently securing windows and doors as well as modification to parking lot striping and signage. A summary of the project schedule is as follows: Estimated Completion Date per 2012 Baseline Schedule March 29, 2013 Project Awarded for Construction November 11, 2012 Contract Completion Date with Approved Extensions May 31, 2013 Actual Substantial Construction Completion Date April 26, 2013 2 of Actual % Due to % Due. to Final Cost at Contingency Contract Directed Unforeseen 7LContract Completion Allowance Change Change Change $510,664.60 10% or less +3,9% 100% 0% Allowed Contract Time (days) 85 Actual Time Under ( -) or Over ( +) -24 The work necessary to complete this contract included replacement of existing sidewalk, curb and gutter, curb access ramps, driveways, and pruning tree roots in the Balboa Peninsula, West Newport, Newport Shores and Lido Isle communities. The contract was completed to the satisfaction of the Public Works Department. A summary of the contract cost is as follows: Original bid amount: Actual cost of bid items constructed Total change orders: Final contract cost: $491,400.00 $448,310.60 $62,354.00 $510,664.60 The actual cost of bid items constructed was $43,089.40 less than the original bid amount due to less concrete replacement required than originally estimated. The final contract cost was approximately 3.9 percent above the original bid amount with two change orders totaling $62,354.00. The change orders included additional concrete replacement at China Cove and Balboa Pier; along with decommissioning work at the old City Hall site involving installation of fencing, removal of stairway & access ladders, permanently securing windows and doors as well as modification to parking lot striping and signage. A summary of the project schedule is as follows: Estimated Completion Date per 2012 Baseline Schedule March 29, 2013 Project Awarded for Construction November 11, 2012 Contract Completion Date with Approved Extensions May 31, 2013 Actual Substantial Construction Completion Date April 26, 2013 2 of 2012 -2013 Sidewalk, Curb & Gutter Replacement Project - Notice of Completion and Acceptance of Contract No. 5204 June 11, 2013 Page 3 ENVIRONMENTAL REVIEW: City Council found this project exempt from the California Environmental Quality Act ( "CEQX) pursuant to Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). In addition, the City Clerk will be filing a Notice of Completion for the project as a result of this action. The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Submitted by: David A. Webb Public Works Director Attachment: A. Project Location Maps 3 of L c , G \R 161H a I —. � L� � PRODUC ➢ON PLACE SFgSHORS oQ vys SG.J( /�O STREET i J/� l GP 1E) ISTH STREET 1'IEST Z, 0 °Q,v Pyti > ^Hi °Hr !/�) 51REE15 PR1VA pp 9�A1 OE,�URV�LE Vf, GOOSE COURT MEDICAL 2 s.S P2 y 9 SUMMERWND °\° HA(YARD � 0, PVT) Nf R 2T' " O° ODYSSEY 002 1 PV) P ftUNOP yy,, � �4'9 �cTf'fF [ 9 A v (T coil o o 0 p Q 1 yN CO�COq> 50� +� RG�F'`P�`F'n`V GPO v°id u� O4. QUO Oy h� \ SE- COAST ei`a- Rr 444" T °r�FSC hJa (PV Qoy °N2 yi. y'` \ "S`ipR �03e HrOlilVq OpL(( Sl,,, Cllr QS� yew`¢ (al'TjT(AVj� $. O'�, 3 Nr F 4,0 i�.'yc'J q�E a S r -S �R 24, �sa �4e Cp y° y° y� \ \r•F co", NIVER A HIC""y iHOAG BALBOA IN h C"" CHgNNE(o J as y1 ° 99 9 O 0 y O z I& 3y� Zt 'Sa��O ZS S ✓�� Z y'V20 yS �'Y� S Z 10 .�f NEWPORT SHORES, BALBOA PENINSULA, & WEST NEWPORT FY 2012 -2013 SIDEWALK, CURB CITY OF NEWPORT BEACH & GUTTER REPLACEMENT PROJECT I PUBLIC WORKS DEPARTMENT LOCATDON MAP C -5204 I SHEET 1 4 of °N6 tlonc r° - 00 'I'S,J Q9 ON \Y P J� SANSA CLIFF DR _S" 1J`'�J .2P 0l P2 /S�' r/PFEJ AVON ST e Q h, PVT o NESTR (PVT) 0 5W w IV (PVT) COAST 2�.AV4V o,.e liy� BF,yO� J Q� 0 011E ( C °P eFJ S'l. 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