HomeMy WebLinkAbout10 - 2012-13 Streetlight Improvement Project NOCQ atiW FpR�
CITY OF
NEWPORTBEACH
CCIF00.NP City CouncH Staff Report
Agenda Item No. 10
June 11, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb @newportbeachca.gov
PREPARED BY: Peter Tauscher, Associate Civil Engineer
949- 644 -3316, ptauscher @newportbeachca.gov
APPROVED: a-
TITLE: 2012 -2013 Streetlight Improvement Project - Notice of Completion
and Acceptance of Contract No. 5193
ABSTRACT:
On November 27, 2012, City Council awarded Contract No. 5193, 2012 -2013 Streetlight
Improvement Project to Rakan, Inc., for a total contract cost of $133,780.00 along with a
$14,000.00 allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code.
3. Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7013- C2202000 $141,444.35
Total: $141,444.35
I of 4
2012 -2013 Streetlight Improvement Project - Notice of Completion and Acceptance of Contract
No. 5193
June 11, 2013
Page 2
DISCUSSION:
Overall Contract CosVTime Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Directed
Unforeseen
Contract Amount
Completion
Allowance
Change
Change
Change
$133,780.00
$141,444.35
10% or less
+5.6%
<11%
5.6%
Allowed Contract Time (days)
55
Actual Time
+1
Under(-) or Over ( +)
The work for this contract included removing 28 streetlight fixtures, installing new energy
efficient LED streetlight fixtures, and upgrading the existing streetlight circuit per the City's
Streetlight Replacement Master Plan. Replacement of one existing streetlight pole was
added to the project due to its condition as discovered during construction. The work area
included Irvine Avenue from 15th Street to Sherington Place and portions of the surrounding
area. The contract was completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $133,780.00
Actual cost of bid items constructed: $133,893.00
Total change orders:
Final contract cost:
$7,551.35
$141,444.35
The final contract cost was approximately 5.6 percent above the original bid amount. The
additional cost was due to potholing and subsequent street repairs required for placement of
streetlight conduit with adequate separation from existing utilities. The combined design
and construction cost for the project was $161,439, and the estimated annual energy and
maintenance saving is $10,900, which provides for an estimated 14.8 year cost recovery
period.
A summary of the project schedule is as follows:
Estimated Completion Date per 2012 Baseline Schedule August 16, 2013
Project Awarded for Construction November 27, 2012
Contract Completion Date with Approved Extensions April 30, 2013
Actual Substantial Construction Completion Date May 1, 2013
2 of
2012 -2013 Streetlight Improvement Project - Notice of Completion and Acceptance of Contract
No. 5193
June 11, 2013
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving negligible
expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). In addition, the City Clerk will be filing
a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
David A. Webb
Public Works Director
Attachment: A. Project Location Map
3 of
FY 2012 -2013 STREETLIGHT IMPROVEMENT PROJECT
Contract No. 5193
Attachment A
4 of
�a
1 itn q.rl 14�,�df „iyj• I _n %
CITY 1
I UTr
1 �i4 «.y , '
M1
I 1_ IE,, F•
5 I'I
1 51nglh,•tl,�l'i ,:r
y. I
' fl 11t n �ldv IP �-
I ^ii�I !
1 I ! ;x:. Iri
'
�� I £ 1 [I A • "'��
4�1 41�. y
� ,. a OF
+
�± 1 NpEWPUIRII h�
'r !• 'I' \6 r 'u II
�—
;41
a 1 \ + .11.i 4^tl t 01 l' I
Le
1 f II•x 104 / F ill Ik
.f! .{
1? I . �� k ti .,. �' fg�,
•III � 1.. 1
—)L
I•
I,I —�'` Wy_1_I
+:'
_.. � •'el 7 —iF�l
D51
I
11
III 41
,' i_
il�• ti_ (.
11,:
l
rROSEd11 ILOCkTIUP,I
,• Ih L i;l
3I
-
Lop -
I 3
�'
Attachment A
4 of