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Home My WebLink About18 - Civic Center & Park Project Close Out Accounting_Agreement_BA PresentationAgenda Item No. 18 Civic Center & Park Project Closeout & Update June 11, 2013 Proposed Actions • Contingency Budget: Increase the project contingency from $1.6 million (1.5%) to $6.5 million (6%) to cover changes that are currently being negotiated. • General Conditions: Increase the project budget to allow for extended General Conditions (est. $1.4 million) • Construction Support: Approve an amendment increasing architect fees by $579,670 Contingency to Date • Originally set for $2,623,000 (2.5%) in a separate account under City control (not a part of the CWD CM@ Risk contract) • San Miguel Pedestrian Bridge added to the project reducing contingency to $1,623,000 (1.5%) Project Changes Breakdown Over 750 changes, most under $10,000 Change Category J 19 Building Code /City requirements Unforeseen conditions Design Enhancement Design Omission Total = $ 730,000 11.2% 0.68% $ 470,000 7.2% 0.44% $1,000,000 15.4% 0.94% $4,300,000 66.2% 4.04% $6,500,000 6.00% Building Code /City Requirements Revise configuration of Electrical service per SCE Revisions to fire rated assemblies Additional perimeter ceiling bracing Low Fuel Alarm for emergency generators Library Skylight fire protection pipe routing Relocate Council Chambers fire extinguishers Revise egress lighting at Library stair Add GFCI receptacles, lighting and switches at City Hall Elevator shafts $83,276 $33,292 $ 5,575 $ 2,977 $ 3,186 $ 1,164 $ 4,500 $ 5,860 Unforeseen Conditions EMEMW Repair rain damage to project site (reimbursed by FEMA) $ 65,005 Revise storm drain connections to existing $ 4,992 Revise San Miguel Bridge foundation design due to utility conflicts $ 93,147 Revise water line connections due to water pressure problems $ 46,500 Level existing Library floor at join point $ 50,514 Revise park tree subdrain connections to meet existing system $ 28,459 Design Enhancements Zinc cladding on San Miguel Bridge Elevator Tower $ 61,843 Dacromet Coating on exposed Parking Structure hardware $ 2,435 Added power outlets to Library reading areas $ 12,344 Add framing to accommodate expanded Command Center $ 37,200 communications equipment Revise roof edge material to eliminate potential glare for adjacent $ 35,899 neighborhoods Upgrade library book security gates to Radio Frequency $ 33,621 Identification system Added motion sensors for Parking Structure rooftop lighting to $ 41689 minimize glare issues for neighborhood Add touch screen for agenda postings in Council Chambers $ 12,795 vestibule Design Omission Revised ceiling structure design $ 28,522 Infill detail missing at roof corner $ 8,396 Added support frame for mechanical unit $ 2,722 Structural revisions to presentation wall in Community Room $ 4,344 HVAC duct conflicts $ 8,686 Missing waterproofing detail at corner of wave roofs $ 28,186 Missing circuit for power and lighting $ 3,354 Library floor plates and grill detail revisions $ 9,438 Added irrigation controller at North Park $ 1,768 More About Design Omission • "No such thing as a perfect set of plans" (design changes typically run 5% per AIA) • The City pushed the project to meet favorable market costs for construction and financing. • A complex and one of a kind design Overall, changes are approximately 6% which is actually very good and typical for a project of this complexity. Construction General Conditions • CW Driver's Contract anticipated a construction schedule ending December 31, 2012. We were substantially complete by that date, but many items lagged. • The General Conditions are monthly "fixed" costs for personnel, equipment, field office, restrooms, computers, telephone, & utilities. • CWD has been working from the Command Center with reduced staff since January. • The estimated cost, $1.4 million (currently under negotiation) Construction Support BCJ's contract was anticipated to be complete by December 31, 2012. The proposed extended fees for January thru June are reduced by 50 %. In addition to the extended fees, the City added scope including: Modifications to San Miguel Bridge design Alternative landscape feature design Library clerestory repair design Additional project signage and redesign Additional Landscape Architect site visits Architect fees — January thru June Architect expenses — January thru June q $ 22,675 $ 9,960 $ 28,760 $ 11,125 $ 69,000 $ 315,000 $ 123,150 Total Requested = $ 579,670 Architectural Design (less SCE Savings by Design, $261,150) Environmental Documentation & Monitoring Project Management Total Soft costs = Construction Contract (less Library repair costs, $1,505,781) Project Change orders (estimated, less FEMA grant, $65,005) Extended General Conditions (estimated) Total Construction Costs = Contract Plan Checking & Building Inspection Contract Material Inspection & Special inspection FF &E (does not include deferred replacements) OCIP Insurance Program (estimated final costs) $ 15,488,138 $ 686,235 $ 3,243,895 $ 19,418,268 $ 104,998,344 $ 6,434,995 $ 1,400,000 $ 112,833,339 $ 1,426,285 $ 1,309,608 $ 2,952,469 $ 2,000,000 Total Ancillary Costs = $ Total "All in" Cost $ 7,688,362 139,939,969 A Good Investment • Electing to excavate the site achieved view preservation. $8 million • State of the art, energy efficient building which is set to achieve LEED Gold. $850,000 after incentives plus energy savings in the millions over the life of the building. • Quality built into the completed project by the addition of contract specialized inspection and quality control measures. $1.3 million • Bringing design and construction team together early in the process saved time and money. • Outsourcing our plan check and building inspection avoided disruption to our building customers. $1.4 million • An owner controlled insurance program enabled the City to be well protected and in control of costs. • We had the opportunity to repair ongoing building problems in our Central Library, $1.5 million The Good News After five years of planning (including 45 public meetings) design, permitting and construction... • We have met the originally projected "all in" cost of $140 million. • We have capitalized on the recession utilizing the benefits of a low material and labor cost market. • Our private sector alternative project delivery utilizing CM at Risk provided a cooperative but transparent construction process with high quality and competent subcontractors in a competitive bid environment. • We have an iconic Civic Center that makes our City stand out among all others providing a renewed community pride. • The City finally has a Civic Center that will serve as a community gathering place for future generations along with a beautiful new park, community room, Council chambers, expanded Library with ample parking.