HomeMy WebLinkAbout04 - Balboa and Channel Rd Pavement Reconstruction NOCp� SEW PART
CITY OF
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NEWPORT- REACH
City Council Staff Report
Agenda Item No. 4
July 23, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb @newportbeachca.gov
PREPARED BY: Frank Tran, Associate Civil Engineer
949 - 644 -3340, ftran(a)newportbeachca.00v
APPROVED:i0�
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TITLE: Balboa Blvd. and Channel Rd. Pavement Reconstruction — Notice of
Completion and Acceptance of Contract No. 5152
ABSTRACT:
On February 12, 2013, City Council awarded Contract No. 5152, Balboa Blvd. and Channel
Rd. Pavement Reconstruction, to Nobest, Inc., for a total contract cost of $1,175,000.00
plus a 15% allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
3. Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Proposition 1B 7185- C2002058 687,443.51
Measure M 7281- C2002058 658.776.00
Total: $1,346,219.51
Balboa Blvd. and Channel Rd. Pavement Reconstruction — Notice of Completion and
Acceptance of Contract No. 5152
July 23, 2013
Page 2
DISCUSSION:
Overall Contract Cost /Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$1,175,000.00
$1,346,219.51
15% or less
+14.6%
7.5%
7.1%
Allowed Contract Time (days)
83
Actual Time
6
Under ( -) or Over ( +)
The contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
$1,175,000.00
$1,190,317.20
$155,902.31
Final contract cost: $1,346,219.51
The work necessary for completion of this contract consisted of removing the existing
concrete pavement and reconstructing with new concrete pavement, reconstructing curb
access ramps, adjusting utilities to grade and performing other appurtenant and incidental
items of work. A failing concrete box culvert on Balboa Blvd. at "L" Street was also replaced
as part of this project.
The final construction contract cost was approximately 14.6 percent above the original bid
amount. The actual cost of bid items constructed was more than the original bid amount
due to a slight increase in the quantity of items constructed compared to the bid amounts.
Reconstruction of the concrete pavement on "H ", "I" and "J" Streets was added to the scope
of this project which increased the final contract costs by approximately 7.5 percent.
A summary of the project schedule is as follows:
Estimated Completion Date per 2012 Baseline Schedule June 21 2013
Project Awarded for Construction February 12, 2013
Contract Completion Date with Approved Extensions July 12, 2013
Actual Substantial Construction Completion Date July 3, 2013
Balboa Blvd. and Channel Rd. Pavement Reconstruction — Notice of Completion and
Acceptance of Contract No. 5152
July 23, 2013
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). In addition, the City Clerk will be filing
a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
-,David A. Webb
C ry
Public Works Director
Attachment: A. Project Location Map