HomeMy WebLinkAbout07 - Irvine Ave Median Improvements NOC C-5035��WPORr = CITY OF
NEWPORT BEACH
<,GOwN City Council Staff Report
Agenda Item No. 7
February 12, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb(a)newportbeachca.gov
PREPARED BY: Iris Lee, Senior Civil Engineer
949 - 644 -3323, ilee(a)newportbeachca.gov
APPROVED:
TITLE: Irvine Avenue Median Landscape Improvements — Notice of
Completion and Acceptance of Contract No.5035
ABSTRACT:
On May 22, 2012, City Council awarded Contract No. 5035, Irvine Avenue Median
Landscape Improvements to KASA Construction, Inc., for the total bid price of
$308,075.00 plus 10 percent for construction contingency allowance. The required
work is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after
the Notice of Completion has been recorded in accordance with the applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Irvine Avenue Medians 7013- C2002050 $335,194.98
Total Construction Cost: $335,194.98
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Irvine Avenue Median Landscape Improvements — Notice of
Completion and Acceptance of Contract No.5035
February 12, 2013
Page 2
DISCUSSION:
In September 2011, the City removed the existing trees within the Irvine Avenue
landscaped medians from Westcliff Avenue to Dover Drive. Since these medians are
owned and maintained by the Cities of Costa Mesa and Newport Beach, staff presented
a conceptual reforestation design during a joint session of the Parks Commissions of
both cities at the City of Costa Mesa on December 7, 2011, seeking comments and
directions. It was jointly decided by the Commissions that the reforestation should
include a variety of ground covers and two tree species — the African Tulip Tree and a
palm tree to be selected by the City of Newport Beach. City Council subsequently
selected the Date Palm for installation.
The contract has now been completed to the satisfaction of the Public Works
Department.
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$308;075.00
$335,194.98
10% or less
+8.8%
78
+8
The work necessary to complete this contract included clearing and grading of the
existing medians; modifying the existing irrigation system; installing new landscaping
materials; constructing concrete pavements, and curbs and gutters; and realigning an
existing raised median to improve southbound left- turning traffic movements at the
intersection of Irvine Avenue and Westcliff Avenue.
A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Contract change orders:
Final contract cost:
*The City of Costa Mesa did not cost share on this project.
$ 308,075.00
$307,370.63
$ 27,824.35
$ 335,194.98*
The final contract cost was 8.8 percent above the original contract amount. A majority of
the change orders were a result of extra pavement removals, and additional curb and
gutter reconstruction.
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Irvine Avenue Median Landscape Improvements — Notice of
Completion and Acceptance of Contract No.5035
February 12, 2013
Page 3
A summary of the project schedule is as follows:
Estimated Completion Date per July 2011 Baseline Schedule: January 18, 2013
Project Awarded for Construction: May 22, 2012
Completion Date from Award with Approved Extensions: November 16, 2012
Actual Substantial Construction Completion Date: November 30, 2012
There is sufficient funding in our City's current landscape maintenance budget to cover
landscaping activities for the balance of the year. However, funding for on -going
landscape maintenance and water requirements will need to be addressed in the FY
2013/2014 budget.
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQX) pursuant to Section 15302. This exemption covers the replacement or
reconstruction of an existing facility that has no potential to have a significant effect on
the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
David A. e b
Public Works Director
Attachment: A. Location Map
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CITY OF COSTA MESA
CRY OF NEWPORT BEACH
IRVINE, AVENUE MEDIANS LOCATION MAP 00y
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A IRINVE AVENUE MEDIAN
LANDSCAPE IMPROVEMENTS
C -5035
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ATTACHMENT A
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PUBLIC WORKS DEPARTMENT
PROJECT LOCATION MAP