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Home My WebLink About08 - Bulkhead Seawall Repairs NOC C-4897��WPaRT p� —B CITY OF R® /■/p' Urjb �S Cky Coundi Staff Report 8 Agenda Item No. February 12, 2013 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David A. Webb, Public Works Director 949- 644 -3311, dawebb @newportbeachca.gov PREPARED BY: Iris Lee, Senior Civil Engineer 949- 644 -3323, ilee @newportbeachca.gov APPROVED: "AA L A � V V" TITLE: Bulkhead and Seawall Repairs — Notice of Completion and Acceptance of Contract No.4897 ABSTRACT: On March 13, 2012, City Council awarded the Bulkhead and Seawall Repairs project to Surfside Restoration and Waterproofing, Inc., for the total bid price of $141,300.00 plus 25 percent for construction contingency allowance. The required work is now complete and staff requests City Council acceptance and close out of the contract. RECOMMENDATIONS: 1. Accept the completed work and authorize the City Clerk to file a Notice of Completion. 2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with the applicable portions of the Civil Code. 3. Release the Faithful Performance Bond one year after Council acceptance. FUNDING REQUIREMENTS: Funds for the construction contract were expended from the following accounts: Account Description Account Number Amount Tide and Submerged Lands 7231- C4402007 $171,861.49 Total Construction Cost: $171,861.49 1 of 6 DISCUSSION: Bulkhead and Seawall Repairs — Notice of Completion and Acceptance of Contract No.4897 February 12, 2013 Page 2 Overall Contract Cost/Time Summary *Due to the nature of this project, a working day was defined as any weekday with a daytime low of MLLW 0.0 or lower. The work necessary for the completion of this contract consisted of: • Repairing existing seawall expansion joints, cracks, & spalls in the Newport Island area; and Replacing deteriorated joint material with new joint material in the Balboa Yacht Basin and other City Bulkhead /Seawall structures; and • Repairing the concrete cap on an existing concrete sand groin along the Little Balboa Island South Bay Front. The contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract cost is as follows: Original bid amount: Actual cost of bid items constructed: Contract change orders: Final contract cost: $ 141,300.00 $124,872.00 $ 46,989.49 $ 171,861.49 Given the favorable contract bid pricing, a construction contingency of 25 percent was established at the time of contract award providing funds to address additional work locations discovered during the course of work. As a result, the final contract cost was 21.6 percent above the original contract amount. These unscheduled bulkhead and seawall repairs included: Finley Street street -end; 29th Street at Lafayette Avenue; and • Additional areas in the Balboa Yacht Basin. A summary of the project schedule is as follows: Estimated Completion Date per July 2011 Baseline Schedule: September 28, 2012 Project Awarded for Construction: March 13, 2012 Completion Date from Award with Approved Extensions: December 28, 2012 Actual Substantial Construction Completion Date: December 19, 2012 4011 Contract Time Contract Award Final Cost at Benchmark Actual Time Amount Completion Target Contract (days) or Over ( +) $141,300.00 $171,861.49 25% or less +21.6% 40* 5 *Due to the nature of this project, a working day was defined as any weekday with a daytime low of MLLW 0.0 or lower. The work necessary for the completion of this contract consisted of: • Repairing existing seawall expansion joints, cracks, & spalls in the Newport Island area; and Replacing deteriorated joint material with new joint material in the Balboa Yacht Basin and other City Bulkhead /Seawall structures; and • Repairing the concrete cap on an existing concrete sand groin along the Little Balboa Island South Bay Front. The contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract cost is as follows: Original bid amount: Actual cost of bid items constructed: Contract change orders: Final contract cost: $ 141,300.00 $124,872.00 $ 46,989.49 $ 171,861.49 Given the favorable contract bid pricing, a construction contingency of 25 percent was established at the time of contract award providing funds to address additional work locations discovered during the course of work. As a result, the final contract cost was 21.6 percent above the original contract amount. These unscheduled bulkhead and seawall repairs included: Finley Street street -end; 29th Street at Lafayette Avenue; and • Additional areas in the Balboa Yacht Basin. A summary of the project schedule is as follows: Estimated Completion Date per July 2011 Baseline Schedule: September 28, 2012 Project Awarded for Construction: March 13, 2012 Completion Date from Award with Approved Extensions: December 28, 2012 Actual Substantial Construction Completion Date: December 19, 2012 4011 Bulkhead and Seawall Repairs — Notice of Completion and Acceptance of Contract No.4897 February 12, 2013 Page 3 ENVIRONMENTAL REVIEW: City Council found this project exempt from the California Environmental Quality Act ( "CEQX) pursuant to Section 15301(d). This exemption covers maintenance activities with negligible expansion. NOTICING: This agenda item has been noticed according to the Brown Act. In addition, the City Clerk will be filing a Notice of Completion for the project as a result of this action. The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Submitted by: , "A0 /,), ) n • David A.'Webb Public Works Director Attachment: A. Location Maps 3 of LOCATION MAP RU1._KHEAD AND SEAWALL REPAIRS CONTRACT NO.4897 a.K Q _ U � O .. PARK A.[ 95-TEN II 117] FID�1 I� I!TQ [1 PROJECT LOCATION CRYSTAL AVE SAND GROIN 4of6 LOCATION MAP BULKHEAD AND SEAWALL REPAIRS CONTRACT NO.4897 NEWPORT ISLAND O i CC v lv d1y 0 CITY HALL REPAIR LOCATION O RIVO ALTO BULKHEAD CRACK REPAIR N I I /AU f IIVItIN I H Z OT 3 5of6 LOCATION MAP BULKHEAD AND SEAWALL REPAIRS CONTRACT N10,4897 > A YAaT PROJECT LOCATIDN---� BALBOA YACHT BASIN A I I AUHIVILIN I A 6 OT 6 6 of 6