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Home My WebLink About05 - Bicycle Master Plan Oversight CommitteeAgenda Item No. 5 March 12, 2013 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David A. Webb, Public Works Director 949 - 644 -3311, dawebb @newportbeachca.gov PREPARED BY: Brad Sommers, Senior Civil Engineer 949 - 644 -3326, bsommers @newportbeachca.gov APPROVED: 1,, D. TITLE: Establishment of a Bicycle Master Plan Oversight Committee ABSTRACT: The City plans to prepare a comprehensive, citywide Bicycle Master Plan as recommended by the Citizen's Bicycle Safety Committee to further the goal of promoting bicycle safety and responsible cycling within the City. The Bicycle Master Plan Oversight Committee will provide guidance and public input for development of the Bicycle Master Plan. RECOMMENDATIONS: 1. Approve Resolution 2013- 25 to establish the Bicycle Master Plan Oversight Committee to guide the preparation of a comprehensive, citywide Bicycle Master Plan. 2. Appoint Councilmember Tony Petros to act as Chairperson for the seven member Bicycle Master Plan Oversight Committee. 3. Direct the City Clerk to advertise and invite Newport Beach community members to apply for an appointment to the Bicycle Master Plan Oversight Committee. 4. Establish a Council Ad -Hoc Appointments Committee consisting Mayor Pro Tern Rush Hill, Council Member Nancy Gardner and Council Member Edward Selich to review committee applications. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. Establishment of a Bicycle Master Plan Oversight Committee March 12, 2013 Page 2 DISCUSSION: Established in August, 2010, the Citizen's Bicycle Safety Committee (CBSC) was tasked with the goal of promoting bicycle safety and responsible cycling within the City through public outreach, bicycle facility improvements, and review of City policies and practices related to bicycles. The CBSC accomplished this goal by addressing the duties outlined in the governing resolution (2010 -99). The extended term of the committee sunseted on January 10, 2013. In the 2012 CBSC annual report, the CBSC's primary recommendation was to develop a comprehensive, citywide Bicycle Master Plan (BMP) to review existing bicycle facilities, propose improvements and enhancements to the existing bicycle infrastructure and network, prepare a sustainable education and outreach plan, propose outside funding sources, and prioritize projects for inclusion into future construction and CIP projects. The preparation of the BMP will include public input to ensure the document addresses the needs of the cycling community while balancing the needs of all roadway users. To achieve this goal, staff recommends that Council establish a Bicycle Master Plan Oversight Committee ( BMPOC) and task the committee to provide guidance on the development of the BMP. The BMPOC meetings will provide the public forum necessary for the success of the BMP. The committee will be subject to the Brown Act, and meetings will be noticed accordingly. During the 12 -18 month BMP development process, the BMPOC will meet "as needed" to provide committee input and a public forum. Upon completion of the BMP and City Council's approval, the committee will sunset and staff will continue the implementation process. Staff proposes the BMP process be led by a consulting firm that specializes in bicycle, pedestrian and vehicle mobility as well as the creation of Master Plan documents. The consultant agreement will be administered by Public Works staff who, along with Community Development and Police Department staff, will be involved in the development of the BMP. Staff is currently developing a scope of work to request proposals from consulting firms for the preparation of the BMP. Once the RFP process is complete staff plans to request Council to approve the selected consultant in May of 2013. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) z Establishment of a Bicycle Master Plan Oversight Committee March 12; 2013 Page 3 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: David A. Webb Director of Public Works Attachment: A. Resolution to Establish the Bicycle Master Plan Oversight Committee B. Bicycle Master Plan Oversight Committee 3 RESOLUTION NO. 2013 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, TO ESTABLISH THE BICYCLE MASTER PLAN OVERSIGHT COMMITTEE WHEREAS, the City of Newport Beach supports bicycle usage for health, transportation, and recreational purposes; and WHEREAS, the City of Newport Beach plans to prepare a comprehensive, citywide Bicycle Master Plan; WHEREAS, the City of Newport Beach wishes to establish a Bicycle Master Plan Oversight Committee to provide guidance and public input to the preparation of the Bicycle Master Plan; NOW, THEREFORE, The City Council of the City of Newport Beach, does hereby resolve, determine and order as follows: Section 1. Establishment The Bicycle Master Plan Oversight Committee is hereby established to provide guidance and a public forum for the preparation of a Bicycle Master Plan. Section 2. Duties of the Committee The committee will meet as- needed to review and provide input, guidance and a public forum for the preparation of a Bicycle Master Plan. Section 3. Composition of the Committee The Committee shall consist of seven community members appointed by the Mayor and ratified by the Council. Committee members will be individuals with background and experience in casual, recreational, and commuter bicycling. The Committee shall be chaired by a current member of the City Council. Section 4. Duration of the Committee Each Committee Member shall be appointed for the duration of the Bicycle Master Plan preparation process. Upon completion and City Council approval of the Bicycle Master Plan, the committee duties will be deemed complete and the committee will disband. Adopted this 1.2`h day of March, 2013 Mayor ATTEST: City Clerk BICYCLE MASTER PLAN OVERSIGHT COMMITTEE AUTHORIZATION: Established by Resolution No. 2013 -_, adopted on March 12, 2013. MEMBERSHIP: The Committee shall be composed of seven (7) community members appointed by the Mayor and ratified by the Council. Committee members will be individuals with background and experience in casual, recreational, and commuter bicycling. The Mayor shall appoint the Committee Chair. All meetings of the Committee shall be noticed and open to the public. TERM: Each Committee Member shall be appointed for the duration of the Bicycle Master Plan preparation process. Upon completion and City Council approval of the Bicycle Master Plan, the Committee duties will be deemed complete and the committee will disband. Council Member appointees shall serve a one year term. Appointments shall occur in January. PURPOSE & RESPONSIBILITIES: The Committee will meet as- needed to review and provide input, guidance and a public forum for the preparation of the Bicycle Master Plan. Section V - Page 11 3 -12 -13 5