HomeMy WebLinkAbout11 - Reimbursement to Ridgeway DevelopmentagW vp�,T
CITY OF
NEWPORT BEACH
�q,FORNP City CouncH Staff Report
Agenda Item No. 11
March 12, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb @newportbeachca.gov
PREPARED BY: Michael Sinacori, Assistant City Engineer
949- 644 -3342, msinacori @newportbeachca.gov
APPROVED:
TITLE: Reimbursement to Ridgeway Development Company for
Reconstruction of a City Sewer Main
ABSTRACT:
Ridgeway Development Company (Developer) is requesting reimbursement for a
portion of the total cost to reconstruct the City sewer main as part of the Mariner's
Pointe Development.
RECOMMENDATION:
Approve payment in the amount of $21,362.15 from the sewer fund to Ridgeway
Development Company for reimbursement of a portion of the cost to reconstruct an
existing City sewer main adjacent to the Mariners Pointe development which was
beyond the required scope of the development project's requirements.
FUNDING REQUIREMENTS:
Funding is available in the FY 12 -13 CIP budget for Sewer Pipeline Point Repairs and
Lining (Account 7541- C7001002) to fund the reimbursement amount of $ 21,362.15.
DISCUSSION:
As part of the Mariner's Pointe Development, an existing 8 -inch City sewer main running
through the proposed developer's property was initially planned to remain in place (see
Attachment B). Unrelated to the development, the City's Sewer Master Plan identified a
portion of a City sewer main immediately behind the development that serves homes on
Kings Road was in need of replacement. The developer worked cooperatively with City
staff to reroute the existing sewer that was to remain, into a new sewer main that was
constructed by the developer along the back of the project and into Dover Drive in lieu
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Reimbursement to Ridgeway Development Company for Reconstruction of a City
Sewer Main
March 12, 2013
Page 2
of replacing the existing sewer running through the project. This new sewer now also
serves as the replacement sewer line serving the properties above on Kings Road as
identified in the City Sewer Master Plan. To construct this new City sewer main, the
developer was required to coordinate with private property owners above his project to
obtain the necessary sewer easements, as well as prepare all necessary construction
drawings and install the new sewer main at no cost to the City.
During construction of this new sewer main, it was discovered that the existing City
sewer main located in Dover Drive was in sub - standard condition and in need of repair.
As the new sewer main behind the developer's property was being installed,
replacement of the sub - standard sewer in Dover Drive was necessary to properly
connect the new sewer being constructed by the developer to the existing City sewer in
Dover Drive. The developer with concurrence from the City moved forward with the
replacement work in Dover Drive and requested reimbursement for those costs. The
developer submitted a letter and breakdown of the costs involved in relocating and
replacing the City sewer main totaling $113,687.35 (Attachment C). Staff believes it
would be fair to reimburse the developer the amount of $21,362.15 for that portion of
the sewer repair efforts that directly benefited, and would otherwise be the responsibility
of the City.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (Existing Facilities Class
1) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Public Works Director
Attachments: A. Location Map
B. Sewer Main Relocation Exhibit
C. Ridgway Development Letter
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Location Map
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ATTACHMENTA
Sewer Main Relocation Plan
311 Kings Rd 100 Xino P1 1� Mines P1
303 Kings Rd
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M I Previous configuration of City's sewer main
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WEST COAST HIGHWAY
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TTACHMENT B New configuration of City's sewer main
"Idgevmy Uovolopmont ComIrmy
2004 Lafayette Ave.
Newport 19oach, Callfoii la 92603
Phone: (049) 723 -5054
FAX: (949) 729 -5204
July 23, 2012
David Keely
City of Newport Beach Public Works
3300 Newport Blvd.
Newport Beach, CA 92663 -8915
Re: Mariner's Pointe
Sewer relocation
Dear Dave:
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As you know the main sewer litre adjacent to the Mariner's Pohu'c project was redesigned at: the
request of the city to provide anew main line to the city system. The original concept that was
discussed during the processing of the Mariner's Pointe project was to provide a race -wqy on the
project site that would have been substantially less expensive than the build alternative.
However, in the spirit of cooperation we designed and rebuilt the plain line.
Attached for your review is the additional cost associated with the construction of the work to
relocate the city sewer line off of Kings Road. Not included in the surn4nary are civil cost, legal
cost, neighbor financial cost and city permit fee costs. Collectively-those costs are in excess of
$30,000.
The purpose of this letter is to seek reimbursement for those cost that directly benefit the city.
The total cost is $19,598.30. To be added to this is another $1 ,763.85 -for overhead and profit to
the contractor. The total requested reimbursement would be $21,362.15. While I do not feel it
would be unreasonable to request the majority of the attached summary, since this work rebuilt
the city's main sewer line, we have limited our request to the above. Obviously I can provide
backup to this summary at your request. hr die meantime i f you should have any questions,
please do not hesital4e to call.
Very truly yours
k, t /,4
Tod W. Ridgeway-
C: Mike Sinacori
C: VBAS Properties, Inc.
ATTACHMENT C
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J1II, -::0 -2012 16:99 RRAUS COORTRUCTION 7145369249 13.0:1,/0'1
CONSTRUCTION, INC.
MEMORANDUM
To: Torl Ridgeway
From Greg Thien
Subject: Q11,I( kel Cost
Date, 7/3/12
Tod, Per our conversation this morning, here are the costs related to the city's request:
1. Camera city line on Hillside adjacent to Dover 730.00
2. Pothole on Dover per city to verify utilities instrect
For future tie -in, Includes Street closure, demolition,
Hand dig, And patch asphalt 20" section. $101027.30
3, Relocate main sewer line to Dover per city $71,400.00
4. Sewer change clue to Bump in the existing pipe.
Relocate - tie -in to manhole in the street per city $ 8,640 00
5. Demolition of existing sewer line and manhole. $ 1;830.00
6. Demolition of city sidewalk forum sewer
Tie -in to street manhole per city $ 931,00
7. Demolition of vegetation on hillside 70'x8' and
saw cut and brclik walk way at 104 Kings Road
for new sewer lateral $ 7,855,00
8.. Pour hack concrete sidewalk on Dover and walls way
at 104 I {ings Road $ 2,696,00
Cub Total $104,109.30
Overhead @5% $ 5,205.46
Conteactor fee @ 4 % $ 4,372.59
Total $1137687.35
ATTACHMENT C
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