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CITY OF
NEWPORT BEACH
City Council Staff Report Agenda Item No. 13
September 10, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Library Services Department
Cynthia Cowell, Library Services Director
949 - 717 -3810, ccowell @newportbeachca.gov
PREPARED BY: Melissa KeW:�§Upgort Services Coordinator
APPROVED:
TITLE: / /Budget Amendment to Accept a Check from the Newport Beach
�/ Public Library Foundation and Appropriate Funds to the Library's
Fiscal Year 2013/2014 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Newport
Beach Public Library Foundation to enhance the Library collections and programs.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $162,000 in Account
4090 -5893 (Library Foundation) and to increase expenditure estimates by the same
amount in Division 4090 (Library Foundation) and Division 4060 (Literacy Services)
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $162,000 in additional revenue from
a donation made by the Newport Beach Public Library Foundation in increased
expenditure appropriations. The revenue will be posted to the Library Foundation
Donations account in the Library Department, 4090 -5893, and the purchase will be
expensed to the Library Accounts indicated below:
4090 -8012 (Programming) $ 13,000
4090 -8200 (Special Dept. Supplies) $ 50,000
4090 -8060 (Publication & Dues) $ 7,500
4090 -8260 (Library Materials) $ 17,400
Budget Amendment to Accept a Check from the Newport Beach Public Library
Foundation and Appropriate Funds to the Library's Fiscal Year 2013/2014 Maintenance
and Operation Budget.
September 10, 2013
Page 2
4090 -8311 (Hardware Peripherals) $ 14,000
4090 -9400 (Office Fixtures) $ 22,000
4090 -9310 (Computer Hardware) $ 15,100
4090 -9312 (Computer Software) $ 18,000
4060 -7020 (Literacy Part-Time Salaries) $ 5,000
TOTAL
DISCUSSION:
$162,000
A donation from the Newport Beach Public Library Foundation in the amount of
$162,000, intending to fund library materials, programs and special equipment on the
Library's Wish List for 2013/2014, was approved by the Board of Library Trustees on
May 6, 2013. A facsimile of the original check is being presented to City Council.
The Newport Beach Public Library Foundation funds valuable library resources,
programs and cutting -edge Library enhancements that help library customers explore
new ideas, improve their lives, and enjoy the opportunities our community has to offer.
This gift will augment the Library's electronic collections for use at all locations. The
funds will enhance the hardware and software for the Library's Media Suite and put
iPads in the hands of our younger customers. This will also be used to support
programming for adults, children and the Library Literacy program.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Budget Amendment to Accept a Check from the Newport Beach Public Library
Foundation and Appropriate Funds to the Library's Fiscal Year 2013/2014 Maintenance
and Operation Budget
September 10, 2013
Page 3
Submitted by:
ynthia Cowell
Library Services Director
Attachment: Copy of the check
c.. - rn_� � � r'. .. - -c ;.• _ � �iz`^mc�.'�. "ter
OPAY TO TH
R ER OFE Newport Beach Public Library J $ - "162,000M
One hundred
thousand and 00/ 100:...,............ » ... ........... „.. ------
.,....� ...,.,...........,..
Newport Beach Library Foundatlon
08/22/2013
2 ?118
Newport Beach Public Library
ck to be voided
2527
162,000.00
1006 Unrestricted /Op 162,000.00
City of Newport Beach NO. BA- 14BA -009
BUDGET AMENDMENT
2013 -14 AMOUNT: $162,000.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to accept a check from the Newport Beach Public
Library Foundation to supplement Library operations and will fund library materials, programs and special equipment,
including added electronic collections for use at all locations, enhanced hardware and software for the Library's
Media Suite, and Pads for use by younger customers.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4090 5893 Library - NB Library Foundation
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
4090
Account
Number
8012
Account
Number
8060
Account
Number
8200
Account
Number
8260
Account
Number
8311
Account
Number
9310
Account
Number
9312
Account
Number
9400
Division Number
Account Number
Signed: W
Signed:
Signed:
Description
Library Foundation
Programming
Publications 8 Dues NOC
Special Department Supplies NOC
Library Materials
Hardware - Monitor /Printer
Office Equipment
Spftware License New
Office Funiture /Fixtures
4060 Literacy
7020 Salaries - Part Time
Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$162,000.00
$13,000.00
$7,500.00
$50,000.00
$17,400.00
$14,000.00
$15,100.00
$18,000.00
$22,000.00
$5,000.00
Date
/3
Date
Lime