HomeMy WebLinkAbout14 - BA to Accept Check from Newport Mesa ProLiteracy�a�WPaRr CITY OF
2 NEWPORT BEACH
City Council Staff Report Agenda Item No. is
September 10, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Library Services Department
Cynthia Cowell, Library Services Director
949 -717 -3810, ccowell @newportbeachca.gov
PREPARED BY: Melissa Keuv_,iLDDort Services Coordinator
APPROVED: / �-
TITLE: udget Amendment to Accept a Check from Newport/Mesa
ProLiteracy and Appropriate Funds to the Library's Fiscal Year
2013/2014 Maintenance and Operation Budget
ABSTRACT:
The Library Literacy program is partially funded by the City's general fund and partially
funded through grants, donations and fundraising efforts. The Newport/Mesa
ProLiteracy Board solicits donations and raises funds to support a high quality Library
Literacy program at the Newport Beach Public Library.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $35,000 in account
4010 -5901 (Private Donations) and to increase expenditure estimates by the same
amount in Division 4060 (Literacy Services).
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $ 35,000.00 in additional revenues
from a donation by Newport/Mesa ProLiteracy in increased expenditure appropriations.
The revenue will be posted to the 4010 -5901 account in the Library Department and the
purchases will be expensed to the Library Accounts indicated below:
4060 -7020 (Part-Time Salaries) $ 28,000
4060 -7211 (Health /Dental Part-Time) $ 2,000
4060 -7440 (Pers Misc) $ 2,500
4060 -8010 (Advertising) $ 500
Budget Amendment to Accept a Check from Newport/Mesa ProLiteracy and Appropriate
Funds to the Library's Fiscal Year 2013/2014 Maintenance and Operation Budget
September 10, 2013
Page 2
4060 -8012 (Programming) $ 500
4060 -8060 (Publication & Dues) $ 500
4060 -8100 (Travel & Meetings) $ 500
4060 -8105 (Training) $ 500
TOTAL $ 35,000
DISCUSSION:
The Library Literacy program is partially funded by the City's general fund and partially
funded through grants, donations and fundraising efforts. The Library Literacy group
Newport/Mesa ProLiteracy solicits donations and raises funds to enable the Library to
offer one -on -one tutoring and small group classes to customers with low literacy skills.
These services are currently supporting over one hundred learner /tutor pairs and are
making a significant difference in the lives of the participants, both learners and
volunteers. With the approval of the recommended Budget Amendment the Library
Literacy program will have the necessary funds in the expenditure accounts to have
another successful year.
ENVIRONMENTAL REVIEW:
Not a Proiect CEQA Lanauaae
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Budget Amendment to Accept a Check from Newport/Mesa ProLiteracy and Appropriate
Funds to the Library's Fiscal Year 2013/2014 Maintenance and Operation Budget
September 10, 2013
Page 3
Submitted by:
`7z'
Cy is Cowell
Library Services Director
Attachments: A. Check from Newport/Mesa ProLiteracy
16 -49 62
PROLITERACY NEWPORT /MESA 220
� 0620053791
1000 AVOCADO AVENUE PH. 949 -717 -3874 1- `S -
NEWPORT BEACH, CA 92660 DATE
1117
$;L5, aad
UNION BANK OF CALIFORNIA
BAVSIOE $62
1090 BAYSIDE DRNE, NE w BEACH, G 92660
800 238 4486
.E1. 20N VY eel
1:L22000496i: 0 26 00537
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9L11' LLL4
City of Newport Beach
BUDGET AMENDMENT
2013 -14
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations PX
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO: 14BA -010
AMOUNT: E35,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to receipt of a check from Prol-iteracy, Newport/Mesa
for the Literacy Program at the Newport Beach Public Library.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5901
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
4060
Account
Number
7020
Account
Number
7211
Account
Number
7440
Account
Number
8010
Account
Number
8012
Account
Number
8060
Account
Number
8100
Account
Number
8105
Signed: �, ci
Signed:
Signed:
Amount
Description Debit Credit
Description
Library: Support Svcs - Private Donations $35,000.00
Description
Literacy
Salaries - Part Time
$28,000.00
Health /Dental/Vision PT
$2,000.00
PERS Misc EE Contribution
$2,500.00
Advertising & Public Relations
$500.00
Programming
$500.00
Publications & Dues NOC
$500.00
Travel & Meetings
$500.00
Training
$500.00
Automatic
irector Date
So !�
Manager Date
City Council Approval: City Clerk
Date