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Home My WebLink About11002 - City Clerk Office Destruction of RecordsRESOLUTION NO. 11002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING THE DESTRUCTION OF CERTAIN RECORDS IN THE CITY CLERK'S OFFICE WHEREAS, there are certain records, documents, instruments, books, Atand papers in the City Clerk's office which are no longer required for any City business and are ready for destruction, pursuant to the City Clerk's approved Records Retention Schedule; and WHEREAS, Section 34090 of the California Government Code provides that the head of a City department, with the approval of the legislation body by resolution, and the written consent of the City Attorney, may destroy certain records without making a copy thereof, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the City Clerk is hereby authorized to destroy, and the City Council approves the destruction of the records itemized and described in Exhibit "A" attached hereto (pages 1 through 12), and made a part hereof. ADOPTED this 27th day of July, 1981. :ATTEST: 8 Mayor DATE DESCRIPTION Box No. 1 1972 -73 Grants - Department of Transportation, Traffic Accident Reduction Program • 1972 -73 Grants - Department of Transportation, Traffic Records System (TRIP - Traffic Records Imple- mentation Project) 1966 -67 CA 84 - Claims for Damages, filed with Insurance At Company of North America 1970 Unified Filing, Classification, and Indexing System from TRW .Systems Group 1969 Files Procedures Manual prepared by TRW Systems Group 1969 Records Retention Program and Operating Procedure, City of Newport Beach, TR74 Systems Group 1969 File Procedures Manual, City of Newport Beach, TRW Systems Group 1972 -73 File $1351 Budget for 1972 -72 Fiscal Year • 1971 Harbor and Tidelands City Boat and Slip Rental, File #603 1967 -72 File #547 Legal Notices - Publications 1976 File #1183 Automatic Gas Pumps at Service Stations 1971 File #1183 Automobile Service Station Ordinance 1971 -74 Budget Policy Objectives for 1971 -72 and 1973 -74 Fiscal Years, File #1137 1973 File #1770 District Map No. 5, Amendment No. 392 1973 -74 File #1811 District Map No. 65, Amendment No. 415 1974 Department of Community Development, Amendment 'No. 432.of the Planning Commission to amend portions of District Maps Nos. 22, 22 -a and 25 1975 -76 Public Works Department, Installation of Traffic Signal and Safety Lighting at Balboa Boulevard and 23rd Street 1966 -67. Public Works Department, Signals and Signs, CA 19 1950 -52 CA 70 Launching Ramps Carnation Cove 1958 -60 CA 70 Harbor American Marine Exploration Co., Inc. 1952 -67 CA 21 Parking Lots 1965 CA 70 Harbors 1968 File #189 Vending Machines License Fee 1968 File #358 Ordinance adding Street Improvement's and Dedications to Newport Beach Municipal Codes 1971 -72 Insurance - Aviation Insurance Policy (Police Helicopter) American Home Assurance Co. 1972 File #430F Council Policy limitting the use of • leased street lights in public streets in the city 1973 File #1298 Public Works, Study of Greenville- Banning Channel Beach Outlet - 1 - 1972 File #1483 Spyglass Hill Entrance Landscaping 1972 File #1484 Policy for Side Yard Encroachments for Garages 1974 File x{1843 California Mayors and Councilmen Association DATE DESCRIPTION 1972 Public Works, Villa Way Realignment, File #1401 • 1972 File #1438 Community Development, Data Systems 1974 Computer Grant 1972 File x{1442 State Grants for Recreational 1974 Facilities 1975 File $1453 Traffic Safety Around Lincoln Middle 1974 School 1972 File x{1467 Private Streets in Newport Crest, 1975 Department of Community Development 1972 File #1480 Grant Herald Park - Newport Harbor Community Youth Center Agreement 1973 File #1805 16th /17th St. Water Line Easement 1972 File #1483 Spyglass Hill Entrance Landscaping 1972 File #1484 Policy for Side Yard Encroachments for Garages 1974 File x{1843 California Mayors and Councilmen Association 1971 File #1152 Construction of Sidewalk at 403 -407 Edgewater Place 1971 Application of the Hare Krishna Sect for a Religious Solicitation Certificate, File No, 1081 1970 -71 File #961 Massage Parlors 1969 -71 File #772 Regulating Handbill and Throwaway Newpapers 1969 -72 Newport Center Fire Station, File #552, Drawings, Landscaping, Dedication, etc. • 1968 -70 File #277 Mobile X -Ray Units Operating Within the City - 2 - 1974 File #1862 State Beach Park Historical and Recreational Facilities Bond, Act of 1974 Priority List 1974 File #1873 Amendment No. 424 Planned Community Districts, Height Limits 1974 File #1874 Amendment No. 426 Commercial Residential Dei.stricts, Signs, Dept. Comm. Dev. 1974 File #1890 Appeal of Joseph Baumgartner, Decision of Planning Comm., Item No. A -5 1975 File #1863 Zoning Process Castaways Site 1974 File #1894 Tidelands Encroachment Abatement Procedure, amend to Public Nuisance Abatement of the Municipal Code • 1974 Position of Mail Boxes in Newport Beach, File No. 1896 1974 File #1908 Jamboree Rd, Slope Construction Box No. 2 1969 -70 File#1 3F Personnel Additions and Changes 1971 File #1152 Construction of Sidewalk at 403 -407 Edgewater Place 1971 Application of the Hare Krishna Sect for a Religious Solicitation Certificate, File No, 1081 1970 -71 File #961 Massage Parlors 1969 -71 File #772 Regulating Handbill and Throwaway Newpapers 1969 -72 Newport Center Fire Station, File #552, Drawings, Landscaping, Dedication, etc. • 1968 -70 File #277 Mobile X -Ray Units Operating Within the City - 2 - s • DATE DESCRIPTION 1971 -72 File #273 Garbage, Refuse, and Cuttings 1966 -68 Cablevision 1963 Lafayette Avenue Abandonment Noel Singer 1970 File #753 House Moving - No Contract Awarded City to Permit: Owner to Handle Moving of House 1967 CA 10 Zoning District Maps, Code Amendments 1966 -67 CA 30 Sidewalks, Curbs, and Gutters 1940 -66 CA 54 Flood Control 1969 -70 File #18F Budget Amendments 1969 -70 Fiscal Year 1970 File #934 Fernleaf Storm Drain - Staff Reports 1968 -71 Commercial Activities in Newport Harbor 1970 -71 House Moving and Encroachments 1958 -59 CA 72 Trash and Garbage - Initiative Petitions Providing Trash Call etc, f /ad Val Tax 1965 CA 84 Claims for Damages #2 1958 -59 CA 72 Trash and Garbage - Initiative Petitions Providing Trash Call etc. f /ad Val Tax 1965 CA 84 Claims for Damages #1 1958 -59 CA 72 Trash and Garbage - Initiative Petitions Providing Trash Call etc. f /ad Val Tax Box No. 3 1975 -76 Permits: Sound Amplifying Regulations Catagory No. 65 • 1973 Planning Commission Amendment No. 388 1973 File #1769 District Maps 22 and 25 1969 File #420F Proposed Policy for Median Land- scaping Developments on Public Cul -de -Sacs 1969 -70 File #440 Parking Prohibitions 1966 -70 19 miscellaneous business licenses 1968 CA 181 General Services Box No. 4 1965 -71 56 miscellaneous business licenses 1968 File #256 Public Works Vacation of Seafoam Drive 1968 -69 File #284 Westcliff Drive Improvements from Irvine Avenue to Dover Drive • 1967 -68 File #11 Faithful Performance Bond - Resub- division No. 227 3 - DATE DESCRIPTION 1967 -69 File #34 Resubdivision No. 242 Improvements Mobile Oil Company Service Site at Jamboree and Pacific Coast Highway 1967 -69 File #133 Resubdivision No. 244 Shell Oil Co. Pacific Coast Highway at Jamboree Box No. 5 1969 -74 Council Policy(14 folders) �ox No. 6 1963 -64 CA 101 Budget - Operating Budget 1963 -64 1963 -64 CA 101 Preliminary Budget 1963 -64 1962 -63 CA 101 Budget •- Operating Budget 1962 -63 1962 -63 CA 101 Preliminary Budget 1962 -63 1965 -66 CA 101 Budget 1965 -66 1964 -65 CA 101 Budget 1964 -65 1966 -67 Preliminary Budget 1966 -67 1967 -68 CA 101 Budget 1.967 -68 • 1966 -67 Budget 1966 -67 1967 1967 -68 1966 -67 1941 -67 1969 -70 Box No. 7 1974 -75 C • 1972 1972 1972 1972 1972 1972 1972 -73 1974 -79 1972 -73 1973 Salary and Benefit Survey -April 1967 Preliminary Budget 1967 -68 CA 101 Budget 1966 -67 CA 97 Bridges - Miscellaneous Bridge Correspond. and Bridge Repairs, etc. File #379 Newport Island Bridge Replacement Catagory No. 51 Marine .Dept.: Upper Newport Bay File #1449 Curb Cut on Sphire Avenue, Balboa Island File #1450 Curb Cut on Abalone Place, Balboa Island File #1466 Planning Commission Amendment No. 330 File #1488 Curb Cut on W. Ocean Front File #1513 Driveway Approaches on Balboa Blvd. File #1530 Curb Cut on 35th Street File #1539 Curb Cut on W. Balboa Blvd. Catagory No. 51 Marine Dept.: Pump -out Service File #1572 Planning Commission Amendment No. 354 File #1590 Curb Cut on Santa Ana Avenue 1973 Curb Cut on Poppy Avenue 1970 File #1030 Lockheed Rezoning District Maps 34 -35 Amendment No. 273 1969-74 File #563 Traffic Signal at PCH and Dover - 4 - DATE 1975 • 1972 -73 1972 1972 1967 -68 1966 -67 1965 -66 1965 -64 1963 -64 1962 -63 1961 -62 1960 -61 1959 -60 1958 -59 1957 -58 1959 Box No. 8 1958 -71 Box No. 9 1964 -70 1977 1978 Box No. 10 1970 1970 -71 • 1964 -67 1965 -67 1963 1964 -67 1966 -67 1970 -71 1963 -65 1965 1959 -67 1967 • 1960 -61 DESCRIPTION File #918 Planning Commission Deed for Sewer Line Easement Within Resubdivision No. 477 File #1371 Encroachment Cliff Drive File #1392 Encroachment Bayfront, Balboa Island File #1448 Encroachment Bayfront, Balboa Island CA 102 Budget Amendments 1967 -68 CA 102 Budget Amendments 1966 -67 CA 102 Budget Amendments 1965 -66 CA 102 Budget Amendments 1964 -65 CA 102 Budget Amendments 1963 -64 CA 102 Budget Amendments 1962 -63 CA 102 Budget Amendments 1961 -62 CA 102 Budget Amendments 1960 -61 CA 102 Budget Amendments 1959 -60 CA 102 Budget Amendments 1958 -59 CA 102 Budget Amendments 1957 -58 CA 102 Budget Amendments City Clerk Department 53 miscellaneous business licenses File #748 Stock Certificate - Santa Ana Heights Water District Council Policies File #430F Initiative Petitions - Bluff Preservation Harbor Applications Sound Systems CA 70 Harbors: Tidelands CA 70 Harbors: General CA 70 Harbors: Greenville - Banning, Channel Marinas CA 70 Harbors: Harbor Permit Policies CA 130 Pier Permits File 18F Budget Amendments 1970 -71 CA 49 Parks, Beaches & Recreation CA 49 Parks, Beaches & Recreation CA 94 City Attorney CA 94 City Attorney - Reports to Council CA 93 City Clerk Five Year Report 1955 -60 requests for copies - 5 - nAmv DESCRIPTION 1972 File #1423 Amendment No, 321 • 1970 -72 File #1048 Personnel Incentive Plan 1969 -70 File #719 Use of Public Beaches for Special Events 1968 File #368 Pet Zoos 1969 File #491 Pawnbrokers, Seconhand and Junk Dealers 1968 -69 File #764 Job Classification Study and Salary Classification 1971 File #1203 Personnel Vacancies 1969 -72 File #583 Special Events 1971 -72 File #600 Complaints 1970 -72 File #834 Olympic Size Swimming Pool 1966 CA 93 Subpoena /Zoning Restrictions re Lot 1083, • 1971 -73 Tract File 907 #1119 Parking Requirements - Residential 1969 Zones #691 West Newport Parking Lots 1961 -69 1972 File #1457 Modification Committee Appeal #324 Water - Future Storage Requirements Procedures Coastal Municipal Water District Report Phase II 1961 -62 1968 File #154 City Dump Parking 1972 File #943 Police Helicopter - Petitions and Letters For and Against Presented and Hearing 1971 -72 File #943 Police Helicopter - Letters For and Against 1960 -64 CA 49 Parks, Beaches & Recreation: Mariners Park 1965 -66 CA 49 Parks, Beaches & Recreation: Eastbluff Park 1966 -67 CA 49 Parks, Beaches & Recreation: mainly Staff Reports 1972 File #1379 Street Planting Permit 1970 -72 File #1014 Water Bills — Second Notice 1970 File #796 Eastbluff Drive Accident Profile 1970 File #739 Tustin Cab Company 1970 -71 File #720 Seal Coating Program 1970 -71 1969 File #691 West Newport Parking Lots 1961 -69 File #666 Yellow Cab Company 1964 -68 File #324 Water - Future Storage Requirements Coastal Municipal Water District Report Phase II 1961 -62 File #269 Trailer Parks • 1960 -61 File #268 Trailers and Semi - trailers 1968 -70 File #349 Trailers - 6 - 1972 File #1508 Retention of Hotel Registration Records' 1972 File #1521 Big Canyon Drive Traffic Control 1973 File #1637 1957 Water Bonds Redemption Provision DATE _ _DESCRIPTION 1975 1968 File #339 Uniform Housing Code �x No. 11 1972 File #208 City Dump Site - List of Purchasers 1965 of Bidder Proposal Packages 1946 -62 1972 File 7k281 Petitions on Surfing Regulations CA 169 Litigation Actions 1968 -73 1972 File #1317 File #1335 Newport Inn Heliport Balboa Island Trash Recepticles 1972 File #1337 Flouridation - Letters For and 1970 -72 1971 File #877 Parkway Trees File #1136 Dogs; Beaches Against -73 on 1974 -77 File #1353 In -lieu Parking - Letters For and 1959 -64 Against 1969 File #507 Waiver Special Sales 1972 File #1508 Retention of Hotel Registration Records' 1972 File #1521 Big Canyon Drive Traffic Control 1973 File #1637 1957 Water Bonds Redemption Provision - 7 - 1975 File #2147 Senate Bill No. 189 1975 File #2215 Via Lido Light Pole Standards 1969 File #600 Complaints 1969 File #206 California Bicenntenial Celebration 1965 CA 169 Litigation Action 1965 1946 -62 CA 169 Litigation Actions 1967 -68 CA 169 Litigation Actions 1965 -66 CA 169 Litigation Actions 1963 -65 CA 169 Litigation Actions • 1970 -72 1971 File #877 Parkway Trees File #1136 Dogs; Beaches -73 on 1972 File #1342 Sleeping in Vehicles on Beaches 1959 -64 CA 57 Municipal Code: Municipal Code Reprint 1960 1965 -67 Council Policy Correspondence 1965 -67 1966 CA 84 Claims for Damages 1967 CA 84 Claims for Damages #6 " 1967 -68 CA 84 Claims for Damages #9 1968 CA 84 Claims for Damages #8 Box No. 12 1969 -76 File #654 Industrial Waste Disposal 1968 File #191 "A" & "B" Streets Meters and Parking Lots 1970 File #956 Height Restrictions - Ocean Blvd. 1964 CA 60 Committees Harbor Policy Committee - 7 - DATE DESCRIPTION CA 19 Signals is Signs 1966 -67 1961 CA 60 Committees: Congestion on Peninsula Fact • Finding CA 22 Parking: St. Andrews Rd., 15th St, and 1959 -68 CA 60 Committees: Safety 1964 -65 1963 CA 60 Committees: Redistricting Committee 1963 1959 CA 60 Committees: Redistricting Committee 1959 1964 CA 60 Committees: Committee to Study Cost of File #238 American Airlines Astrojet Golf Administration of Pier Permits Classic 1957 CA 60 Committees: Corona del Mar Beach Advisory 1959 CA 60 Committees: Corona del Mar Beach 1959 1957 -61 CA 60 Committees: Corona del Mar Beach (Original) 1960 CA 60 Committees: Balboa Island Control Measure 1970 Fact Fiding Study Committee 1954 -59 CA 60 Committees: Land & Lease File #365 Letters Prtotesting Pacific Coast • 1968 -71 Norton Simon Art Gallery 1971 File #1091 Ocean Front Dedicated Street and Vacation 1968 File #250 Newport Beach Water Rate Study 1970 -73 File #355 Upper Newport Bay Land Exchange Protests 1957 -66 CA 19 Signals is Signs 1966 -67 CA 21 Parking Lots: West Newport (Seashore Drive) 1963 -67 CA. 22 Parking Seasonal Parking Regulations 1964 -65 CA 22 Parking: St. Andrews Rd., 15th St, and Clay 1964 -65 CA 22 Parking: Fees for Parking • 1962 -65 1970 CA 22 Parking: Angle Assessment District 53 - Protest Cards Feruary 24, 1970 1969 -70 File #540 Budget 1969 -70 1968 File #238 American Airlines Astrojet Golf Classic 1969 -72 File #541 Special Officers 1969 -70 File #712 Telephonic Alarm System 1969 -70 File #47 Protest Letters 1970 File #365 Student Petitions Against a Freeway In Newport Beach (Pacific Coast Freeway) 1970 File #365 Letters Concerning Pacific Coast Freeway 1970 File #365 Letters Prtotesting Pacific Coast • Freeway - 8 -. DATE Box No. 13 1948 -68 • 1966 -68 1961 -63 1957 -64 1966 -67 1958 -65 1962 1974 -75 1973 1965 1965 • 1965 1952 -72 1959 -64 Box No. 14 1960 -63 1968 -75 1973 1973 -76 1967 -71 Box No. 15 1970 -77 1976 �ox No. 16 1928 -60 1961 -67 1968 -71 1974 -78 1969 -73 1969 -73 1968 -73 1969 -72 1969 -74 1970 -72 1970 -72 • 1964 -72 1970 -73 DESCRIPTION CA 12 Water: Metropolitan Water District CA 12 Water: Orange County Water District CA 65 Library: Mariners Branch Library CA 65 Library: Corona del Mar Branch CA 65 Library: 1966 CA 65 Library: 1958 -65 Transcript of Public Hearing on Route 184 Freeway File #1927 Budget 1974 -75 File #1621 Budget 1973 -74 CA 69 Highways: "Freeway Fund" CA 69 Highways: "Freeway Fund" CA 69 Highways: "Freeway Fund" File #1136 Protest Letters - Dogs on Beaches Insurance: Comprehensive Liability Central Nat., Haidinger /Hayes /Royal Indemnity CA 69 Highways: Freeway 1960 -63 American Legion Harbor Permit Applications Harbor Permit Applications 76 Claims General Correspondence Petitions - Local Park - Dedications of Park Lands Balboa Bay Club Balboa Bay Club Balboa Bay Club Chubb Pacific Indemnity Insurance Co. Policy CIP35020758 - Property of Others Legislation Balboa Blvd. Widening Speed Limits Libraries SCAG Santa Ana River Coast Greenbelt Area Traffic Signals Building Excise Tax Transportation mtm DATE DESCRIPTION 1972 Request by the City to be Fxempt from • Provisions of Section 2705 of the Public Resources Code Box No. 17 1963 -67 Insurance: California Standard Form Fire Empire Insurance Company 1959 -61 Insurance: Blanket Building & Equipment Kansas City Fire and Marine 1963 -65 Insurance: Comprehensive Liability - Insurance Co, of No. America (including false arrest) 1960 -68 Insurance: Monies & Securities Broad Form. Royal Indemnity (2/57 -2/60) (2/60 -2/63) (2/63 -2/66) United Pac. (2/66 -69) 1964 -67 Insurance: Comprehensive Public Liability Insurance Company of North America 1962 -63 Insurance: Comprehensive Liability Royal Indemnity. False Arrest, Fireman's Fund 1953 -64 Insurance: Faithful Performance Bond Anderson and Anich Broker 1958 -68 Insurance: Hull Policy (Marine Safety Boats) Home Insurance Company 1967 -69 City Council Memos 1970 City Council Memos 1958 -60 Parking Lots 1961 -67 CA 15 Tall Buildings - For and Against 1961 -64 CA 10 Zoning: Tall Buildings 1941 Sims, Lester P. et al - Judgement May 27, 1941 1947 Seashore Colony Sewer Bids & Spec. 1954 -56 Paving - West Newport Improvement District 31st to 54th Street 1952 Balboa Blvd. 31st to 47th Street, Improvement of 1948 -53 Tax - Proposed County Collection 1958 -63 CA 138 Access to Corona del Mar Beach 1962 -66 CA 135 Boards and Commissions: Board of Appeals Building Code 1954 -58 CA 140 Consolidation with Costa Mesa 1940 -67 CA 127 Public Works Department - General Correspondence x No. 18 1969 File #687 Curb Cut Abatements 1972 File #1441 Condition of Street End - Dahlia Ave, 1970 -73 File #891 Business License Changes 1968 -69 File #362 Design of Colton Street End in West • Newport - 10 - DATE DESCRIPTION 1959 -69 CA 135 Boards & Commissions 1955 -67 CA 50 Parks, Beaches & Recreation Commission 1965 -66 CA 12 Water: Desalinization Plant 1957 -66 CA 12 Water: Feather River Project Association 1969 File #497 Temporary Storage Yard in Corona del Mar 1976 -77 File #1203F Personnel Vacancies 1975 File #1203F Personnel Vacancies 1970 -72 File #891 Protest Letters Against Business License Changes 1957 -63 CA 12 Water: Regional Water Pollution Control Board No. 8 1967 CA 12 Santa Ana Heights ?dater Co. 1963 -56 CA 12 Water: Santa Ana Regional Water Pol- lution Control Board 1960 -68 CA 118 Crosswalks 1966 -67 CA 116 Charter Amendment Petitions 1958 -61 CA 49 Parks, Beaches & Recreation Channel Park 1960 -63 CA 49 Parks, Beaches & Recreation Cliff Drive Park 1965 -66 CA 49 Parks, Beaches & Recreation Regional Park Plan Orange County 1960 CA 49 Parks, Beaches & Recreation Corona del 'Mar State Park Construction Concession Bldg, and Concession Proposal Attic . Box No. 35 1968 -70 Daily License Receipts Box,No. 82 Triplicate Copy of Checks Issued •Boxes not numbered Numerical Sequences 1964 -65, 1968 -69, 1969 -70 Numerical P.O. °s 1970 -77 Box No. 7q 1962 Cash Summary Sheets Box.No. 118 1967 -68 Business Licenses (cards) 119 120 Box No. 114 Petitions - Citizens Coordinating Committee 115 116 No. 39 1959 Business Licenses (cards) �x 41 1961 160 1969 Box No. 83 1970 Petitions - Freeway Fighter Box No. 111 1968 Marine Department - General No. 129 Planning Commission Record of Recordings 130 1957 Paid out ?dater Bonds Issue 1957 - 11 - DATE DESCRIPTION Box 15 1965 Lease of City offices - 503 -32nd Street 1965 -66 City County Dock Property - Bldg. A • 1962 -64 City County Dock Property i • • At • - 12 -