HomeMy WebLinkAbout04 - PSA for RBF Consulting_PA2012-031�EW `Rr CITY OF
NEWPORT BEACH
City Council Staff Report
Agenda Item No. 4
October 8, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Community Development Department
Kimberly Brandt, AICP, Director
949 - 644 -3226, kbrandt @newportbeachca.gov
PREPARED BY: James Campbell, Principal Planner
APPROVED: 0. K�
TITLE: Professional Service Agreement with RBF Consulting for
Environmental Services for the Redevelopment of the Former City
Hall Complex located at 3300 Newport Boulevard (PA2012 -031)
ABSTRACT:
Community Development staff requests approval of a professional service agreement
(PSA) with RBF Consulting for environmental services for the preparation of an
Environmental Impact Report for the Redevelopment of the Former City Hall Complex.
RECOMMENDATION:
Approve the attached professional service agreement, and authorize the Mayor and City
Clerk to execute the Agreement.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item. The entire cost of the agreement will be the
responsibility of the applicant Olson Real Estate Group, Inc. (RD Olson).
DISCUSSION:
On July 9, 2013, the Newport Beach City Council selected RD Olson as the
development team to negotiate a lease agreement for the future development and
operation of a 130 -room, upscale hotel at the former City Hall Complex. The project will
include the previously initiated General Plan, Coastal Land Use Plan, and Zoning
Amendments. Before the amendments, project, or lease can be acted upon,
environmental review must be performed in accordance with the California
Environmental Quality Act (CEQA). Staff, in consultation with RD Olson, has chosen to
prepare an Environmental Impact Report (EIR) for the project to identify potential
impacts and facilitate an informed public process.
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Professional Service Agreement with RBF for the
Redevelopment of the Former City Hall Complex
October 08, 2013
Page 2
Consistent with City Council Policy F -14, the staff issued a Request for Proposals for
environmental consulting services and four proposals were received. Each of the
respondents was deemed qualified; however, two of the respondents have not worked
on a project in Newport Beach previously. Given the overall importance of the project,
and need to maintain a fixed schedule, staff selected RBF Consulting (RBF) based on
the firm's proven record of successful projects in the City. Additionally, RBF has the
ability to prepare the necessary technical analysis in -house and is familiar with the
City's transportation system and complex analytical requirements. Lastly, staff has
reviewed the scope of work and cost ($208,300) and determined they are appropriate
for the project.
ENVIRONMENTAL REVIEW:
The recommended action to approve the PSA is not subject to the California
Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3) (the activity is not a
project as defined in Section 15378) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical
change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Kimberly Brand , All
Director
Attachment: Professional Services Agreement with RBF
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City Council
Attachment 1
Professional Services Agreement with RFB
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4
PROFESSIONAL SERVICES AGREEMENT
WITH RBF CONSULTING
FOR CITY HALL COMPLEX ENVIRONMENTAL IMPACT REPORT
THIS PROFESSIONAL SERVICES AGREEMENT ( "Agreement') is made and
entered into as of this 9th day of October, 2013 ( "Effective Date "), by and between the
CITY OF NEWPORT BEACH, a California municipal corporation and charter city
( "City "), and RBF CONSULTING, a California corporation ( "Consultant'), whose address
is 14725 Alton Parkway, Irvine, CA 92618, and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Consultant to assess potential impacts and identify
mitigation measures for the re- development of the former City Hall Complex. All
work is to be prepared in accordance with the criteria, standards and provisions
of the California Environmental Quality Act (CEQA) (California Public Resources
Code Section 21000 et seq.), California CEQA Guidelines (California Code of
Regulations, Title 14, Section 15000 et seq.), the City of Newport Beach
Environmental Guidelines and the regulations, requirements and procedures of
any other responsible public agency with jurisdiction by law ('Project').
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the professional services described in this Agreement.
D. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the Effective Date, and shall
terminate on December 31, 2014, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ( "Services"
or "Work "). City may elect to delete certain Services within the Scope of Services at its
sole discretion.
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3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this
Agreement and Consultant shall perform the Services in accordance with the schedule
included in Exhibit A. In the absence of a specific schedule, the Services shall be
performed to completion in a diligent and timely manner. The failure by Consultant to
strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a
diligent and timely manner may result in termination of this Agreement by City.
3.2 Notwithstanding the foregoing, Consultant shall not be responsible for
delays due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein not later than ten (10) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Consultant's control.
3.4 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
hand - delivery or mail.
4. COMPENSATION TO CONSULTANT
4.1 City shall pay Consultant for the Services on a time and expense not -to-
exceed basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference.
Consultant's compensation for all Work performed in accordance with this Agreement,
including all reimbursable items and subconsultant fees, shall not exceed Two Hundred
Eight Thousand Three Hundred Dollars and 00 /100 ($208,300.00), without prior
written authorization from City. No billing rate changes shall be made during the term of
this Agreement without the prior written approval of City.
4.2 Consultant shall submit monthly invoices to City describing the Work
performed the preceding month. Consultant's bills shall include the name of the person
who performed the Work, a brief description of the Services performed and /or the
specific task in the Scope of Services to which it relates, the date the Services were
performed, the number of hours spent on all Work billed on an hourly basis, and a
description of any reimbursable expenditures. City shall pay Consultant no later than
thirty (30) calendar days after approval of the monthly invoice by City staff.
4.3 City shall reimburse Consultant only for those costs or expenses
specifically identified in Exhibit B to this Agreement or specifically approved in writing in
advance by City.
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4.4 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the
Project, but which is not included within the Scope of Services and which the parties did
not reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
5.1 Consultant shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Eddie Torres, INCE to be
its Project Manager. Consultant shall not remove or reassign the Project Manager or
any personnel listed in Exhibit A or assign any new or replacement personnel to the
Project without the prior written consent of City. City's approval shall not be
unreasonably withheld with respect to the removal or assignment of non -key personnel.
5.2 Consultant, at the sole discretion of City, shall remove from the Project
any of its personnel assigned to the performance of Services upon written request of
City. Consultant warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
5.3 If Consultant is performing inspection services for City, the Project
Manager and any other assigned staff shall be equipped with a cellular phone to
communicate with City staff. The Project Manager's cellular phone number shall be
provided to City.
6. ADMINISTRATION
This Agreement will be administered by the Community Development
Department. City's Principal Planner or designee shall be the Project Administrator and
shall have the authority to act for City under this Agreement. The Project Administrator
shall represent City in all matters pertaining to the Services to be rendered pursuant to
this Agreement.
7. CITY'S RESPONSIBILITIES
To assist Consultant in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such materials in a
timely manner so as not to cause delays in Consultant's Work schedule.
8. STANDARD OF CARE
8.1 All of the Services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the Services required by this Agreement, and that it will
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perform all Services in a manner commensurate with the highest professional
standards. For purposes of this Agreement, the phrase "highest professional
standards" shall mean those standards of practice recognized by one (1) or more first -
class firms performing similar work under similar circumstances.
8.2 All Services shall be performed by qualified and experienced personnel
who are not employed by City. By delivery of completed Work, Consultant certifies that
the Work conforms to the requirements of this Agreement, all applicable federal, state
and local laws, and the highest professional standard.
8.3 Consultant represents and warrants to City that it has, shall obtain, and
shall keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Consultant to practice its profession. Consultant shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.4 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's Work promptly, or delay or faulty performance by
City, contractors, or governmental agencies.
9. HOLD HARMLESS
9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers and employees (collectively, the "Indemnified Parties ") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims "), which may arise from or in any manner
relate (directly or indirectly) to any breach of the terms and conditions of this
Agreement, any Work performed or Services provided under this Agreement including,
without limitation, defects in workmanship or materials or Consultant's presence or
activities conducted on the Project (including the negligent, reckless, and /or willful acts,
errors and /or omissions of Consultant, its principals, officers, agents, employees,
vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly
by any of them or for whose acts they may be liable, or any or all of them).
9.2 Notwithstanding the foregoing, nothing herein shall be construed to
require Consultant to indemnify the Indemnified Parties from any Claim arising from the
sole negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorneys' fees in any action
on or to enforce the terms of this Agreement. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy
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limits do not act as a limitation upon the amount of indemnification to be provided by
Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Consultant, except to the extent they are
limited by statute, rule or regulation and the expressed terms of this Agreement. No
civil service status or other right of employment shall accrue to Consultant or its
employees. Nothing in this Agreement shall be deemed to constitute approval for
Consultant or any of Consultant's employees or agents, to be the agents or employees
of City. Consultant shall have the responsibility for and control over the means of
performing the Work, provided that Consultant is in compliance with the terms of this
Agreement. Anything in this Agreement that may appear to give City the right to direct
Consultant as to the details of the performance of the Work or to exercise a measure of
control over Consultant shall mean only that Consultant shall follow the desires of City
with respect to the results of the Services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's" Project Administrator in advance of all critical decision points in
order to ensure the Project proceeds in a manner consistent with City goals and
policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of Work, Consultant shall obtain, provide and maintain at its own expense during the
term of this Agreement or for other periods as specified in this Agreement, policies of
insurance of the type, amounts, terms and conditions described in the Insurance
Requirements attached hereto as Exhibit C, and incorporated herein by reference.
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15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall
be construed as an assignment: The sale, assignment, transfer or other disposition of
any of the issued and outstanding capital stock of Consultant, or of the interest of any
general partner or joint venturer or syndicate member or cotenant if Consultant is a
partnership or joint- venture or syndicate or co- tenancy, which shall result in changing
the control of Consultant. Control means fifty percent (50 %) or more of the voting
power or twenty -five percent (25 %) or more of the assets of the corporation, partnership
or joint- venture.
16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A. Consultant shall be fully responsible to City for all acts and
omissions of any subcontractor. Nothing in this Agreement shall create any contractual
relationship between City and any subcontractor nor shall it create any obligation on the
part of City to pay or to see to the payment of any monies due to any such
subcontractor other than as otherwise required by law. City is an intended beneficiary
of any Work performed by the subcontractor for purposes of establishing a duty of care
between the subcontractor and City. Except as specifically authorized herein, the
Services to be provided under this Agreement shall not be otherwise assigned,
transferred, contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
17.1 Each and every report, draft, map, record, plan, document and other
writing produced (hereinafter "Documents "), prepared or caused to be prepared by
Consultant, its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of City, and City
shall have the sole right to use such materials in its discretion without further
compensation to Consultant or any other party. Consultant shall, at Consultant's
expense, provide such Documents to City upon prior written request.
17.2 Documents, including drawings and specifications, prepared by
Consultant pursuant to this Agreement are not intended or represented to be suitable
for reuse by City or others on any other project. Any use of completed Documents for
other projects and any use of incomplete Documents without specific written
authorization from Consultant will be at City's sole risk and without liability to
Consultant. Further, any and all liability arising out of changes made to Consultant's
deliverables under this Agreement by City or persons other than Consultant is waived
against Consultant, and City assumes full responsibility for such changes unless City
has given Consultant prior notice and has received from Consultant written consent for
such changes.
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17.3 All written documents shall be transmitted to City in formats compatible
with Microsoft Office and /or viewable with Adobe Acrobat.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept
confidential unless City expressly authorizes in writing the release of information.
19. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement or alleged
infringement of any United States' letters patent, trademark, or copyright, including
costs, contained in Consultant's Documents provided under this Agreement.
20. RECORDS
Consultant shall keep records and invoices in connection with the Services to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to
Consultant under this Agreement. All such records and invoices shall be clearly
identifiable. Consultant shall allow a representative of City to examine, audit and make
transcripts or copies of such records and invoices during regular business hours.
Consultant shall allow inspection of all Work, data, Documents, proceedings and
activities related to the Agreement for a period of three (3) years from the date of final
payment to Consultant under this Agreement.
21. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Consultant shall
not discontinue Work as a result of such withholding. Consultant shall have an
immediate right to appeal to the City Manager or designee with respect to such disputed
sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of
return that City earned on its investments during the time period, from the date of
withholding of any amounts found to have been improperly withheld.
22. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what would
have resulted if there were not errors or omissions in the Work accomplished by
Consultant, the additional design, construction and /or restoration expense shall be
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borne by Consultant. Nothing in this Section is intended to limit City's rights under the
law or any other sections of this Agreement.
23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the
Project.
24. CONFLICTS OF INTEREST
24.1 Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the Work
performed under this Agreement, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
24.2 If subject to the Act, Consultant shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation of this
Section.
25. NOTICES
25.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first -
class mail, addressed as hereinafter provided.
25.2 All notices, demands, requests or approvals from Consultant to City shall
be addressed to City at:
Attn: James Campbell, Principal Planner
Community Development Department
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
25.3 All notices, demands, requests or approvals from City to Consultant shall
be addressed to Consultant at:
Attn: Eddie Torres, INCE, Senior Associate
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618
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PZ�yW_11f7I.y
Unless a shorter time is specified elsewhere in this Agreement, before making its
final request for payment under this Agreement, Consultant shall submit to City, in
writing, all claims for compensation under or arising out of this Agreement.
Consultant's acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Agreement except those previously made in
writing and identified by Consultant in writing as unsettled at the time of its final request
for payment. Consultant and City expressly agree that in addition to any claims filing
requirements set forth in the Agreement, Consultant shall be required to file any claim
Consultant may have against City in strict conformance with the Government Claims Act
(Government Code sections 900 et seq.).
27. TERMINATION
27.1 In the event that either party fails or refuses to perform any of the
provisions of this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not cured
within a period of two (2) calendar days, or if more than two (2) calendar days are
reasonably required to cure the default and the defaulting party fails to give adequate
assurance of due performance within two (2) calendar days after receipt of written
notice of default, specifying the nature of such default and the steps necessary to cure
such default, and thereafter diligently take steps to cure the default, the non - defaulting
party may terminate the Agreement forthwith by giving to the defaulting party written
notice thereof.
27.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Consultant. In the
event of termination under this Section, City shall pay Consultant for Services
satisfactorily performed and costs incurred up to the effective date of termination for
which Consultant has not been previously paid. On the effective date of termination,
Consultant shall deliver to City all reports, Documents and other information developed
or accumulated in the performance of this Agreement, whether in draft or final form.
28. STANDARD PROVISIONS
28.1 Recitals. City and Consultant acknowledge that the above Recitals are
true and correct and are hereby incorporated by reference into this Agreement.
28.2 Compliance with all Laws. Consultant shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
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28.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent
breach of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
28.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged
herein. No verbal agreement or implied covenant shall be held to vary the provisions
herein.
28.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
28.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
28.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Consultant and City and approved as to form by the
City Attorney.
28.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
28.9 Controlling Law and Venue. The laws of the State of California shall
govern this Agreement and all matters relating to it and any action brought relating to
this Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
28.10 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex, age or any other impermissible basis under law.
28.11 No Attorneys' Fees. In the event of any dispute or legal action arising
under this Agreement, the prevailing party shall not be entitled to attorneys' fees.
28.12 Counterparts, This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Bv:
Aaront. Harp I Keith D. Curry
City Attorney �T- Mayor
ATTEST: CONSULTANT: RBF
Date: California corporation
Date:
By: By:
Leilani I. Brown S. Robert Kallenbaugh
City Clerk Chief Executive Officer
Date:
By:
Michael J. Burke
Assistant Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Consulting, a
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EXHIBIT
SCOPE OF SERVICES
RBF Consulting Page
City
Proposal for the Redevelopment of the �
E vi Farmer
rqjimei
aAfr
21
RBF CgosLiitlhg:htls.,gU!?Mjt.ted.this Prop6s�aIJO,prepar-e- 6hilEnvir-onme'rital Impact Report (EIR)to
assets potential'impacts,and identify ,y. mitigagion measures for the Redevelopment of the eFor, rn prOft
y
Hall Complex' n the. City of Newport.seach. The Draitt 1`R, Final EIR, and. associated Work prod ucts
will be prepared in accordance: With '.the criteria, standdrds and provisions of the California
Environmental Quality Act
I (CEQ(A.) (California Public . Resources e.s . C
gde S'ectipp 211.00
Qet s e q;),
California, CEOA'Goldblinp5.(Oaliforniq Code ofRe guI tio §, T tle 141 Section 15000 at seq. ) Jhe
City of Newport Envjrbnhenlal Guidelines, Ahcthe rdoUlgtior§t6quireme6ts and proced ures
%
of any other responsible Public.Agency.wIth jurisdic6on by. law. RBF Will, throughout the Oopurnent,
and .where. appropriate ',relate the proposed ..Projepta the 1) s in Newport Beachbndthe
surrounding area.
Each of the issues stu . a i .. .. proacIft- d 6 hl
.:djo in the EIR will be ap
oroug..y in. ordOr to fulYiast6ss all
potential iiitpacts: establish thresholds;ofsignific'anee, i
y mitigation measures. es. RBF is the
lead firm for this work program and will provide services frOM'our Corporate Headquarters in )r�in,e,
I �RB " Beach ik
The f0lowing affirms F!s: c.qfnmitmen� to the City iN'.6Wppft R brid 1,,',e proposed work
1; The proposed services to be provided bytheIR8.1F Con.sUlOng'10' I t I h preparation I
m !nvo me , a
of . , docubehOidi pursuant tb.156 CECA:Guldblifiesi for the
Redevelopment ofth6
Former City Hall Oomplex in Newport ot rt ;ea1 ch;, Q0f9i.
a
2. R8F Consulting 1s fbdus_Oil.on a compreh'e-asN.6 and cbrnpleterevi6w process. The 'RBF
team will OirbVide services, pursuant-t6%the goals se! forth Dy the City; -andqsrde this
proposa).
3:
ejaneq and will recommend
brisud.brig, '.holds as the top
on IeQ:aI 6efe:n§ibiIitV-and fdll
4. All aspects of RBF proposal, incliuding costs;, have been determined'.
ladepehdbhtly, without consultation With any other prospective Consultant or competitors
for the purpose of restridting,pqrnpetition.
5. The RBF Consulting team agrees to provide the City of Newport Beach with any other
information that the City determines to be necessary-for an accurate determination of the
Consultant's ability to perform services as proposed.
6. If RBF Consulting is selected for this and all other assignments with the City, RBF
B I F
Consulting will comply with all applicable rules, laws and regulations.
7., RBF has a dedicated team whom maintains the in -house Library/Filing Management
System. All project related files are categorized and independently filed to preserve the
integrity ,oftheAdministrative Record. Documentation of all project transactions are kept in a.
central file readily accessible to project team members. Any public records act or
Administrative Record requests are coordinated with the Lead Agency, and implemebt6d per
applicable lavVs and regulations.
J,N 132203 a 1 September 26, , 2613
17
City-of Newport Beach
Proposal fbr'the Redevelopment. of the Former:clty Hall Complex
The City of Newport Beach- N . � g... . sqI . t . pot to preparq, rdnrnOntal Im
is seekin a con in. Eoyl
for the :.redevelopment .of:th&fofmdr City Hall complex. The.427.acre Site is Iodated at the northeast.
corner of the intersection of NewpoFt.Bo.uAlevard plod. 32'd Street on the Balboa Peninsula In'the Lido
Village area The property. Is currently occupied. by t,e
In Newport .Beab.h City Hall. Complex, which.
supports 53,9711AOre f6et, including 44,0 - 18 gross sqUaPefeetof adriiinigthbtion/office floor area
within the- City Hal'I.Office Complex and 9.1,953 gross floor area. comprising the existing I I 1, Newport,
Beach Fire bepart'rTi.eriir,'Iro;�(pt;ipr).No. Z The•City relocated City Hall stafffir df�n the steb.the, new
Civic Center located . in Newport Cebt6f. ih:M 0, y6f-2013 Fire. Station No; 2 remains staffed and in
operation,
The City plans. t6 lease the 1114jority.of the site fO the deMoomktof the. 180 room Lido House
Hotel (146 modules. /130 Rays); The proposed hotel would also include meeting F-oQrn%:OqcOssor
y
retail spaces jarestaurant, I 6byb..arrooftop '.6 ,.ar,.g e, i ..po 'Q .;a 'peas :a In 'd ,
all required
public improvements.. The hotel Would
al.s..o . includes: public 600
amenities ONO!o§6d. to be located :a ong
relocating the geAstingi anqled,, metere
to a.6com mod ate a
also pull the curb Ii
to modestly i's ratgi
parking alongthe
larger than, 9 - 9675gross: :squoreke r The: proposal
larger . I . . - 1. �. .
of ;pedestrian j' I' aZa' landscape: e areas, an d oth er
he r
ok.Bouleveiff6rid K° Street. The City is considering
<ing on " the north side:of 821d just: south Of the old
runt ofst. James Church, which is located just- we "stof
tYth 3 2 fuls t West of Lafayette fthMWbuld 66 reduced
th pide of...82P& Street ,in front . of "the-c I hurch. This would
ut ,would hOnd32n Streot bef e - t r I po d With the 1 61 ent
Wit lane tb:.rripffiV6 vehicle, M6fiedvIbein
The project includes the following ns:
1. General P16M Amendment (.GPA) -The amendment i-ncludes.a text;and map change to
rpOi6ce'the exisfingPubflc'Facilifies (PF) dOslqnptiorr or the ,.siie with a now mixed -use Wrid
use ca.t0gory (MU71-15) and. establish density .and: Intensity limits withill. Tdblel LU-2 6fthe
L6hd,Use :0,6ment by:establisKing:a new anomaly location.
2. dopstqf Land- Use Plan Amo:hdrhom(CLUP) - Thbiarherfdrdentincludes p text an , d map
change to replace the existing Public Facilities (PF).designation for J the In e site withp new
mixedmuse land use categqry, (MU) and establish density and intensity limits Within Table
The pirbi p.0 so d :amendm6ht also includes, a changeJo Policy 4.4.2 -1 to establish a
policy basis.for higher height limits.
Zoning Code Amendment -The amendment includes a text and map 6hbhgd to replace the
existing Public Facilities (PF) zoning designation for the site with a new zone MU-LV (Mixed-
Use-Lido Village) and establish density and intensity I , Imits consistent with
the pfoposed,
Oeneirpl* Plan amendment. Development standards and allowed uses would also be
established.
4. Site Development Review or Planned DbVelooment Permit- Either application orocess'.115
authorized by the Zoning Code for the redevelopment of the s * Re with the proposed I Lido
House Hotel, Redevelopment of the site includes the demolition of all onwsito structures with
the excep#on of Fire< Statlon No. 2 and its appurt0hantfatflitles. The -project Will include the
M 1-*43 -.2 6 September 26;'201.3
_T 2
0
provision.. of 0
improvements c
way are also:Ind
floor p
Proposal for the elo ment
Redo of
0 Y ppq � the
coihnedtlons to seNb the proposed
:et. Public
ng iights.of
a site plan:,
5. Parcel M . ap - The pyol'e'dt.includes the processin g o parcel map to resubdiyide.the existing
f.. a map
lots creaiing,26,r mor.elots(dmeforthe propbse'd hotel and one for the 6xiMing1de station)
and to dedicate eAsting area within Newport. BopleY.P.4 and Vd Street for roadway
purposes.
The Initiation of the CEQA,pfomss will involve a detaiiied scoping process. including a review of
.issuesi constraints and project opportunities. RBF„ working 66eJytand in collaboration With City
Staff vlll:er baik on an agency con sullation process, w1il'inclO e a publi
c scoping session,
which will provide an(�006�,tdhity'toobtain a better understanding of key e6lronmenfdj concerns of
condempd ggpno , fes an , d the community, a..$ well' as iriform'66 tho, polblidds to'the . purpose' of'the
vie Std'y.!wi-
�an determination pf.oc6ss- Thd. lhitial. d 11 b.e..birc:ijl6t6d'W.ith:the'Notibe of
CE revi
Preparation fora 3O day review Comments received during the rev ew.peNod wf e
Hit a
e'.. va I ul d. as
part of•preppropri of the . Draft
The Draft:. EIR Will indlOdb. the Introduction and Purpose, Executive 5q4m.qipry and Project
th with respect
Des.cript.,ion. The Environmental Analysis sectiorwllleval6ait6 pqpc6ss4r I
...... necessary
to the existing , conditions, the potential adverse �rfb�i�'b'f?Vbj6dt boh§tFQc'ti"onand" mp'I e— enta:
-tion
(both individual and cUmula ti Vb)
and measures to. mitigate such effects. Environmental issues
raised durin'g the ' scoping " process ' (Notice o_. f Pr1e. pa, ration resp OnPqs;, P
ublc ScqPJig mailing; and
other relevant anti valid informative soUtces) lllaisb-be Vdlbetdd;.
The analysis
e ' s loh of will t the existing conditionsfor each environmental . Jssue area;
ct the - horbugftlydisdussi
identify short term and long -term .environmental )Mpacts,8ssQ O ated, with the project r th eir 6iels
of s - i g 0 T i fi pe ce, easib le miflja t ion measures wilt be recbMtfehdod to redd i�Jh§ significance of
impacts and identity areas of unavoidable significant adverse impacts even after mitigation. Th'e
environmental
' d_ocument'ation w_ill,assist in Identifying constraints, modifications;aiYdrmprovements
w h'ch'maybe i hcorpomtedinto T6
land planning `process.
The RBFTeam,.Mll'be vi:ew e d - as anlinte graf-compone:ntin the project _review and will pOrttolpite in
meetings with st af and public Bearings, as rsquk dUy the city ".
the RBF Team will have the
eOspoh8!bl[ity'6f leading the public partcip&ti6h Ofooram-f6rthe environmental- review, including the;
Public Scolping meeting, Draft EIR public review meeting, qndthrqIughou.t.jhe' pu_blio hearing process
for certifiration of the EIR. The RBF Team 'Will assist declsidn makers and the Public in
Understanding the [analysis, 60nclusiions of the EIR review and guide the CEQA review iprocess..
RBF has served.01his role with a countless number of , agencies and with .a Wide range of projects
ofgreai,lM.t.erest to communities.
RBF will complete the environmental review process, respond to all comments received during the
Draft E0 public review period, prepare the mitigation monitoring program and draft the necessary
Findings and posslble atat6merit of Overriding Considerations pursuant to -Sections 15091. and
15093 of the CEQA Guidelines. The environmental review process will result in the presentation of
pertinent information associated with Project impacts and findings to the City decision` makers for
determination and CEQA certification,
JN 132ZO3 b 3 m September H; -2013
19
Otyof Newport Bea6h
Proposal far the' Redevelopment- of the:Former City Wall Complex
Report
PROJECT SGOPIM3
11.1 PRdJECTIKUOk.OVF ANO PROAECT C
411ARA TEIRUSTICS
The EIR wbrk:program Will b6initl8ted With a klok-6ff meeting -With City Staff to discuss the project"in
greater detail, This is initial meeting is vital to the success of the.01HOA Process•:qn.d will. be a,key
mlleslonp i ri,order to confirm.the paramotors of the affalysis, the details of construction proposed
bLiildout conditiohs,bOKOd(tlirig.a-n'd overall &oti!Cnunication8. POorto the kick-off, RBF will distribute,
-a kick-off meeting agenda and detailed I mememorandum., which will iidentify irif9rmation. Reeds I I . Based
upon the:detafled project, information obtained at the project. kick -off meeting,. RBF Wi I I
draft 4
preliminary project desdriptibbIor review and sapproval by Cit
Y' Staff.
IA. 9501EARCH AND INVF-STIGATION
RBF Wid obtain 40d. review available rbfen6fij5� data: f6,r the pi�OjMct area, :including, policy
documentation 6uffieritatidtiftirn theC!tybf NewportBeachi Cojuntyof Orange ':State and Foderal�
a
ge.nIPl-qs'rtIbQ
5outhem:CallfornlaASSoclatton of .Governments an..d all other agencies which niay be affected by
the :06il a4bl.e:frJffi the City
and 6therr nearby jurisdid-lonsi%wil'I become paft of the foundation of EIR and will . .'
reviewed
and incorporated into fhp-pqqjyqlsj as deemed appropriate.. Thls:f6Wincl s.a :visit AbIthe project
area which will,lncltXdea detdiiled ph6tographI'C',r6b6,rdjhlj 6f ror(r: and tiff site.bonditions.
1.3 AGEMOr taksu.L.T I ION
As indicated Section tonI5,0_06,therE A.Guidel4es,irnah.y public have fb ad that
early
. ic agencies iave oun a ear y
consultation solves mahy'potiahtidl coriflidt§,that.6ould arise 'in iri'more:seriousforms later in the-review
- 1 1; P pin that
ocess., Although the Notice of reparation and Public Sob g
P Ig.,-Pe-ting will :prpvi e ., a
opportUrtity,KBF wil[(johdIucj,a,dd& discussions is-o6sisi OnsWithlocal, state and federal "' agencies which will
assist ]h'the early §tage-s of the analysis brid'Mue delMea-tio n. ]-his scoping ran be-an effective
I , I rail "1 .1 effective
I
way to bring together,and resolve the concerns of affected rederalj '$Iqfo and . [boa , Ag I an , c 1 1 a — a , as well
611 -
815 the local. community..
IA NOTICIEVIF:11PREPARATIGH
RBF will prepare, - distribute and file the Notice of Preparation (NOP) fort-he EIR. A graft NOP wilf-be
prepared and forwarded to City Ste for review and comment. RBF will theri finalize the N . OP for
distribution, The disfirl tibn Will be based on a City--approved distribuiti6h list'tobe provided by City
staff.. Comments received -in response to the NOP will be evaluated during the preparation of the
EIR.
lis OCOPONG MEETMG
A public scoping meeting, which can also involve Federal, State or other local agencies, Will be
scheduled during the NOP public review period, in order that the community can gain an
understanding of the • proposed project and provide comments on environmental concerns, The
,Scopihg Meeting will orient the community on the CEQA review process and Will be presented-in a
mahnerwhich the communitycangain a greater understanding of the •propp8aIjntent)of OEQA and
the kpy issue areas to be addressed in the FIR. RBF will provide a PowerPoint presentation,
handouts and presentation-size greohibs to suppl6hieritthe discussion. Following the presentation,
JN 132203 -4- Sopteffiber 26, 2013
20
Proposal for the Redevelopment of the Former C
City of
Environments
the meeting . will be ;devoted to publ n questions l and comments. Written comment
forms will
be provided for tlhiqpurpo,se, and these comments, along With oral comments, Will,bbbomb
.,
a pbrtafthe admihIstrativ6,re6ord.
INIT111111 11
The Introduction will cite the. provisions of QEQA.the CEQA Guidelines, and the Cit
l , City .of Newport
Beach CE.QA Implementation procedures forwhich the proposed project
s .
iI s. . subject; This
section I will
identify the purpose of ffie stud y and statutory authority as Well document sdoping pro cedu re s,
onhay of the,EIR fbhm at, li s ting of re§00 and tustee agencies and: d oc umentation
incorporated. by reference..
012. EkOd.lUTINE SUMMAO
T� haI. Executwe .. 8QmM0 will include
and levels Of si§tilficb"n-p'e;;'aft'e"'r"m-itig'a'tiE)'n., summary o,f.,p,roj*ect'alfbtri6fiv6s arid areas of controversy
andissue be resolved;. The a resent . pd I in a columnar format,
to i af u m ry�will be p
. 11 . 1. , .. . �i - rowont 8 1
2.3 PROJECT bEsAggOTACH,
The Projopt, Ppscription, sectign of t.h, . IR Willdeiall - the project i.00dtibh,beoI - ( ground and higt6rybf
the prnjeet, discre£ionary actions, clhaeadterlstft {addressed in
construction program, phasing; agreqments, and reqqlred that are required
based
I o. n. @ I4. ,6I bl e . .fq^hnotiO ., This soc W I Include a summary o
p Proeds ocal
en viron rn en tal s Oti hjfQrthept6I
E I 50bits-depidtihg tb6 if.eglonbl andslt(§.VlbiH[ty:wi[l'bb:lncluded
in this: section.
2.4 THkESMOLD'S. OF SIG.N.0114A00E
This section will provide a. comprehensive d . Lst Opfl dlpf th(esholds, gi�hifl c anbef- or each
issue
.area :.ofLth(eE)hvir06m6htalab5lysis, ThO sighiflca6cb threshold .criteria will .bedescribed and will
provide the basis f.6r conclusions of significance, Primary. sources to be used i_n1identifying, Elie
criteria a i clpd,e the. Guidelines, local St0te,. Federal or
other standards - applicable: to an
impact category;
2.5 CUMULATIVE PROJEtTSIANALYSIS.
Inaccordance with Section 15130 of the-CEQA Guidelines, thp.EIR will include a section v
Pro i idlhg a
detalled listing of curniQlative projects. actions qnddr corigider6ti(jiq for the ahaysls. The
likelihood of occurrence : and level of severity Will be;studied. The purpose of the section s -to
present a listiq and despciption of projects, past present and anticipated In the '0
Q e reas riably
foreseeable future; even if those projects -are outside of Newport Beach's jurisdiction. The potential
for impact aJndldvels, of sigiriffidance. are contingent upon the radius or area of Interaction with the
project area RBF,will consult with City staff.and other applicable local j lud i 'd, ic. ti G.n,s to define the;
appropriate study area for the cumulative analysis. The cumulative analysts f or eac h topical area
Will be incorporated throughout the analyses in Section 2.6.
A 13220 5 a SbOarribbe 2G, 2013
21
City of Newport:Beach.
Proposal for the Redevelopment oVthe Former.-.City Hall :Comple,x
RBF will evaluate the necessary information with respect:to the 'existing oonditions" the potential
adverse effects of Project. implement @:tion (both. individual and ,cumulative), and 'measures to
mitigate such effect's Environmental issues taiseii doting the: scoping process (Notice of
Preparation responses, Public $coping Meeting, and: any other relevant and valid informative
sources) will alsn:.be evalu „ated, The analyses wiill be based upon all available data, results' from
additlonal, research, and an assessment of exiMing, technical data. These :analyses will be.
performed byqualified Environment@) Analysts;_ GEQA experts and :Planners at RBF:.
The Environrneintal.Analysis section of tbe. EIR will thoroughly"discuss the ezisting,.conditions' for
each environmental issue area; rdentifysbort term construction and long.term'operational:impacts
associated wtth fhe: project and their levels of significan. ce, The: Impact aa:alYsis will .be in a
consistent order of "envirohmental.:factors as .Appendix G of the: CEQA Guidelines (Aesthetics,
Agricultural Air Quality etc.). For each Environmental .Factor Analysis Section, the. Impacts
Subsection will begin with."a'list of all issues contalned In 'the Initial. Study. Th'e thresholds for
signrficanGe shall, tie: Identified :forevety'..environmeritai issue:.A brief'discussion will be provided for
all ehAronmental'issuesAefermined to be No Impactor Less Than `Siignficant Lmpact In the Initial
S „tudy; e.Xplammg Why these determinations were r»ade and`that no`further analysis rh the EIR is
W 'arranted'. The Impact Subsection will'provrtle a detailed analysis of efth issue'defermined to. be
Less Than Significant With Mitigation incorporafed. or Pbtentially Significant Impact in $$same
orderas these issues.are provided jn the•lnitial Study For'each envrrp.n rital'ssue requirii g E,R
analysis; `the EIR will swbjh6i level of significance as determined ih'the Initial Study,; and: #hen
provide the - analysis discussion, mitigation measures speclfic.to this environmental' issue;;and level
ofsi' d6ificance after mitigation fiorthat : environmental, issue,. Thissecfionwillinclu "d.eanolyslsforthe
following environmental issue:areasi
A. Ae!skheticewind Shadef.Shadow
t:xisthq Conditions; This section will characterize the existing aesthetic environment and visual
resources for the site, including .a discussion of views within the site. aid views from surrounding
areas. A "visual inventory ofthe project arbo %Mll be conducted in orderto verify the visual character
and viewshed Color site photographs will be provided to iitusirate on =site and surrounding Views:,
Construction- Related Impacts: Short-tefm demolition and.constructionimpacts will be studied'w'ithin
the EIR. Potential impacts to sensitive uses, as a result of staging areas and visible earthwork
activities will be addressed. Construction related haul trucks and activities will also be arialyzed.
Scenic Views/Vistas Analysis: RBF will analyze the potential visual Impacts to scenlc views %vistas in
the project`s viewshed, including those views from Sunset View Park, Cliff Drive Park, and Ensign
View Park. Particutarly, impacts to designated visual resources as well as view blockage a$ a result
of the project's proposed height increases will be considered.
Char'acter/Quality Analysis. The analysis will consider the potential for the modification of the
surrounding character /quality. The compatibilityof`the proposed land uses, building heights and
possible buildirg materials,. as, compared to the surrounding area, will be studied. This section will
include an analysis of the.City"s_existing policies, including the consideration of project design and
appearance of structures comply with all applicable development and design standards /guidelines,
and minimize potential adverse effecfs pertaining to aesthetic impact' on the community and
JN 132205 .6. September 2%2013
22
o City of Newport.Booeh.
Proposal forthe Redevelopment ofttie Former City Hall C.nmplex
Environmental Impact Report
surrounding uses: Specific considerationsforthe project's consistency:with the Lido Village Design,
Guide)jnes will be included.,
Photosimu/atlons. RBF proposes up;tothree photosimulations to determine the project'•s impacts on
scenic vistas /views from Sunset View Park, Cliff prive Park, and .En "sign View Park. RBF will
provide the City with the preliminary photographs, at.which time the City will comment and. approve
up to three Key View photographs which, will.. then be simulated forthe project. The simulated
model will.be masked onto the selected photograph's: All :modeled bbjecta will.be colbred and
textured utilizing advanced mapping techniques such as decals,transparency, and reflective maps.
All available resources will be used to create a depiction of the subject that is as I close to
photorealism as possible,.
Shade /Shadow Diaorams. Shade and shadow: issue s;pertain. to the biocka.ye
on site buildings (which affect adlacent;ptnpenies),. Shading is an (mponant.:
becaus6b6 users or occupants 'of cdffain land uses; such as resi
den; tial„ reel
schools ; outdoor rest aurants; and pedestrian areas have expectations.' #ordirect;
from the su.h. These land uses are termed "shadow= sersitve' Dae'to the.
shading onto shadow sensitive areas adjacent to the..project.site; RBF' will pg
shadow analysisin orderfio: analyze the shadow relafed .impacts of'the, prgpoz
Based upon the.Prcj6ct De"script16h;, RBF will develop ea massing model from: electronic plans,and.
elevations.'(if available) provided by The. City and prepare .shade and..shadow drawings.fio "r time
intervals throughout the day.on the summeriwintersolstices ;and vern(0900u 6al:equinoxes. l "ne.
analysis will.reflectboth eAsting and prcject.buildout conditions: RBF will.create a 3D model of the
existing and proposed structures based on drawings and eleyajions provided bythe, client. N'
that this analysis considers shadow effects associated with proposed building `masslncg .only; he.
: "shadow paftems.assooiated with prop6,190d landscaping are.not addressed'.
RBF will provide a:description otthe existing sha'd'e /shadow.conditions atthe st"e;and surroundihcd
area (as a;result offhe existing;on site building)• The impact thresh61d;6f shading onto 50 percent
of a shadow- sensifjve use :or area forrat least50 percent, of the time between 9:06 a.M, and 3:00
p.m. Pacific Standard Time (PST) (between iat6bctoberandearlyApril) orbetween 9:00 6,rir, and
:5:00 p.m,. Pacific Daylight Time (PDT) (between early April and Late. October) will be used. A
description of the summer an..d wmfer salstce artd vernal and.autumnal e.qumox;will
,be provided' n:
the Shade /Shadow Study. RBF will prepare a:wiitten analysis o t e s hade and "stiadow affects,, .
along with supporlinggraphics a'ddr'essing potentially significant impacts .generatedby the 'proposed
.
projection. the surrounding area,: This analysiswill inciud. e:'a.:review of any existing'611ty policies anal
guidelines regarding shade and shadowimpacts.
Lloht and Glare Analysis. RB.F`wlli•address the potential for significant impacts'to be generated by
the introduction of light and glare associated with the deuetopmentofthe project. BF will review
and incorporate existing City policies and guidelines (including the Lido Village. Des-, ign Guidelines.)
regarding light and glare for inclusion within the EIIR:
B. Air Quaility
Existing bonditiohslReayfato>r ' l Framework. The project is located within the South Coast Air Basin
(SCAB), which is under the jurisdiction of the South Coast Air Quality Management District
(SCAQMR). Baseline meteorological and air quality data: developed through iihe California Air
Resources Board (GARB) will be utilized for the description of existing ambient air quality. Air quality
JN 132203. a 7 a September 26; 2013
23
`4 Tee City of
g Proposal tfie.`Redevelopmenf of the Former C
Environrlieht€
data from the nearest air quality monitofing staijbn (located in the City of Costa Mesa) will be
included to:help htgtilightexist n`g airqualitylocal.to "the project area The analysis will also describe
and address the. requirements set forth by the„ SCAQMb CEQA Air Quality Handbook!.
Construction- Related Emission's.. Based on data provided by the project applicant; emissions
generated during demolition; earthwork, . paying, and building activities will be quantified. A general
description of the major phases of. constructionand their timing will be required. The air' pollutant
emissions during constructioii' will be compared to the SCAQMD Regional Thresholds of
Significance. RBF :will also qualitatively discuss naturally occurring asbestos impacts.
LdhowTemEmissi6hs. RBF *ill quantify operad6hal (Le., area and mobile source) emissions and
provide a comparison to the- SCAQMD regional thresholds,of significance, The emissions will be
quantilafiyely deriv ed utll2ing the California Emissions Estimator Model (Ca(EEMod): Primary
sources of`emissi6nt will. 46.r'elated'to:area• sources and locallregional vehicle miles traveled.
Project consisfency with the 2092 A {r Quality Management Plan will be evaluated,,
Loee%zed 1"mh&dtI s. The p`roj"ect is located within the SCAQMD'
loc
Oran, Coastal), Based on localizedmeteorological:
localzed. "impacts :based upon tti:e SCAQMD.'s Localized
meth doiog...
0. Hilotwfficalt R866 U&66
66
forthe site to determine wliichsensitVeresources are likelyta occuronsitc orwittiiotho general area, In
addition a detailed review of the; Central and Coastal Orange County Natural Community Conservation
Plan will "be >. conducted for its imphcaUons of theproposed project. A.database search of the, Galjfornia
Natural Diversity Data. Base (CNDDB) and California; NativeP,lant Society (GNPs} listings-'re, arding
sensitive biological'r.6 odL4 s .khowii fo occur in the region and vicinity of the site -will be conducted.
Additional information sources.w.ill be.consultod including the California Dapartmentof.Fishand iNildlif6
(CDFW); United State's Fish.and Wildlife Service (USFWS), and historicicunent aerial photographs at
appropriate to., defirie:the habita'tm.gUirements for sensitive species,potentially occumng onsite. This will
allow "RBFtofccus -its field visit on thosesensitiye biological resources present or likely to be present on
the site:
1-labitatAssessmenf/Feld Survey. The site will be.systematically surveyed to verlf ex sting Condit onsof
th. e projecf site and its ability #o support any Fisted species or habitat type. Particularattentian wilt begiven
to the suitability of the - vegetation on and surrounding the. proposed project site for'its ability to provide
suitable avian nesting opportunities. In addition, the six "special trees" that were 'identified by a City
arborist in a recent'report (Special Trees =— City Hal/ Complex, dated November 16, 2012) will be
documented using a handheld GPS to Verifytheir locations on the proposed project. Notes will betaken
on all'flora and fauna species observed..,This surveywiil provide an understanding of the overall project
sefting and biologicafresources occurring with the area. The habitat assessImentwill not includefocUsed.
surveys'orformal jurisdictional delineations.
The impact analysis will be prepared using'the results from the habitat assessment and will document all
Wildlife and fiabitats.00curring on the project site; the potential to support any listed species, and whether
the site suppods potential jurisdictional features. The an will inr Ode a detailed map of the plant
communities occurring onsite and their respective acreages. The analysis will also address-the mitigation
measures previously identified by the City to mitigate the potential loss of the six ".special trees:"
JN 132203 s 8 a September 26, 2013
24
itn
4 Stu
City of Newport Beach
PrO-,6sal forAhb:Redevelooment of the Former City Ball Complex
Environmental lmpai6t.Replort
0. adliturbo ilihd HM011,11C. Resolifrods
The analysis - will cit0hd OrbVisl6ns of CEQA Guidelines 15064.5 (Historical and Archaeological.
Res�ourqes). No known .'rtes. of cq.lfqrql significance. Oro.knoWn to exist at the site and SB1 8
consultation :, has pr6Vious�ly been conducted by the City: However, should the City choose to
complete the consultation again due to the passage of time, this scope assumes that the Citywguld
be responsible for the etoo.. cons m
Thq results of ...Ultation effort Wil summarize m8flze the analysis by RBFI
This - analysis . ysis Will aiwinclN . 6 6 searc h'Of . Native American Heritage ComrriSSiohfles,
E. Gedlid shell aoillsi:
This scope of work assumes. that geotechnical doomprner�tgllpn ha S been prepared by the Project
Applicant pod .provided for' usJO Within— the environmental study. To assist in ensuring a
comprehensive oftfaheh§ive bind. d6f6risibib. review of ir.rIp6dts related to: geology and soils, a technical peer
review w ill be conducted_ The peer review would consist of the folfow; g
kl.
A : — . .1. .. Emergency I I .. data, rolo_r'eerial,pibtograohs,'as well as c
ontacting the
City and County Management Agency to r�quegf record s of
any relevant
Opol
purpose of assessing the adequacy or the con sultant' evaluation of site- specific geologic
hb;e&dS and potentially dlly,. _siqnifiddnt gb6tebhhical c6nstir.Wnits, and mitiga-flon measures
associated -with the proposed development; and,
This effort would. include two rp�iri& I olvirio an Initial letter report that Would
... ........... . ... . .. of peer review,, irvv_.
address the adequacy of the gedte-ichn-16al consultants. report in terms of'characterization of
d.60tdbhnibal/.96of6g!6 hazards and constraints, andassociated mitigation recommendations, The
second round of ,the review wdi: assessment.
of involve an assessmentofthe adequa of their responses to
I cy
initial peer review cornrh&htg. No assessment offsoil or groundwater contamination 16 included for
this.•.616w:
The final'Itod gedtechnl6ji report WoUld.00 utilized byRBFtb supportilheconclUsibriswithin the EIR.
The impact section will provide a. description of
. . . existing conditions; potential project -impacts and
ha4qrds, and applicablemifgatibn measures, if.
necessary.
F. Grednhouse Gaz AnallysisICRImMe Chang' e
RBF will also prepare an inventory of the greenhouse gas (GHG) emissions issions nitrous oxide,
,methane., and carbondioAde) from both direct andindirect sources. I The emissions inventory will be
quantified with the CalEEMod model. The analysis Will deterrhine the project's impact Pact by
determining if it is cbrisistent with the Assembly Bill 32 mandate of reducing GH .
G's beyond
Business as Usual": conditions. The Q 11 H I G reduction associated With the project's.closign features
Will 66 quantified . utilizing the California Air 'Pollution Control Officers Association (CAPCOA)
methodology (Quantifying GreehhbUse Gas Mitigation Measures — A Resoqrqa for Local
Government to Assess Emission Reductions fro, m, Greenhouso'GaS.Mitigition Measures.. As the
project would create areneftble, energy source, RBF will also quantify the GHG emissions that the
proposed. solar facility Would offset from traditional fossil fuel Power.plants,
JN 132263 0 9 s September 26, 2013
25
� Proposal for the.Redevelopment of the Former Gjty Hall Complex
RBr Will aIso. analyze the ab6roy Impli.65tors, of the Project Oursuant.to Public Resources Code
"Section 211 Q0(b)(3) and Appendix F of .the GuldePnes Se statutes and -fd gU(dellnesrequire
-
pri. EIR. to describe, where ..,416van t, th'ewlste Wasteful, I . nefficiefit,, and I unnecessary consumption of
e nergy caused by a: project. The ansI ysiswi analyze energy consumption associated with short-
.term construction activities.-,. long -term operatloris; :buildings; and transportation.
RBF.wjjI conduct peerf.re-view and prepare-•a summary technical rremorandurn on the existing
Phase I Environmental Site Assessment
' L- 4 . I site "). I.
(E. SA)(pro v . id. , 1 e d by the CI ityI) that ha. s . b een prepared for the
f 6rmer Q4 H411'Complex, lwatod:at 36Q0:1ewper Boulevard, WIN I n t he City o f Newport Beach
(herein referenced as the "proje t The project site is approximately 4.27.acres, Based on the
docuhbrtation provi ded I n t he Phase..I ESAA RBF will diSCLISS the findings; opinions, and
cqnclusipht made in the Phrase I E SA. This Ta s k do a s not Include an RBF site inspectloh,
interviews, .reVIOW-6f. publid records, or completion of other ASTM Standard Practice E 1527-05
areas that - m6y or may not be present in the ESA document during the peer review;
RBF,WiII-.LitfIik6 t.hO-.a-bbve.,r.OfOtbhced:research fbaftaly2e potential
. I.; j project - related d impacts. ; I as I
ObftWn t6 Hazardous materials per the.. CEQA thresholds oyQred above, 0hould a potentially
signIfiben-t Impact arise, . BF wiI,050mMen&mItigqt Jon measure s to rpduoel these impacts to the
extent feasible:.
H, Hydrdl6g1jo, a6d wmeirt wfill��
This scbP.e:6fV6fk�assLjmbs that-a'hydrol6gy/water quality study Will be prepared for prepared by
h Project Applic�q nt� by Fu h, si�eoand defensible
review of impacts related to liydrologyLwaterquaiity, a technicahpeerreview will be' conducted. The.
peer review would consist of the following;
the f
rig a compre, en
HAtoicav UdvA606W. R91710 storr))Watbr
a . Pplioant's llydrolbgy study for the approximati
Orange Coun-ty , ,CA ' R B F . will review : the lreps
documentation, watershed bounday0011hedfibn
hyftlogy,ahalyss.of 6isting drainage-facilities
floodplairi fmPac.184
department will pbrform 6 0a.0 -review of the.
ly-4.3 acre Former City He'll in ,Newport t Beach,
11 to ensure that it contains a review of existing
existing conditions analysis, analysis of proposed
potential impacts to existing drainage systems and
RBF'§ ston-riwaterdepart.ment will perform a pw review
of the appji.canfsW.aterQuailtyM@n.qge.rr,t,ent.Plan (WQMP). RB F will revieWthe plan to ehs-u re that
it odirri plies MW the latest MS4 'perrolt for North ofairigeCou rity. The review Will include evaluation
of the completeness of the. discussion of 303(d) list pollutants and any associated TMDL
requirements; Hydrologic Conditions of Concern (HCOC) requhrements, appropriate sizing and
locating of Best , Management Practices and rbVlow of proposed Low Impact Development (LID)
strategies.
ROF Will summarize the findings of the analysis and Will summarize existing infrastructure, existing
flowrates, possible impacts of development, and potential mitigation tion requi , rementsr.., The analysis will
be conducted at a planning level to dbfer.m.ine impacts and propose Mitigation measures, If
niecessary.
JN 132203 10 = September 26, 2613
M
0
Progpsal fdr1th.o.R§dPvQItipiYieh Former City. Hall 'Com 0101
1. Lamous''O ano keldvant 112 . I.anhino
The project involves :e Q-eoerbl Plan Arhbh'drn6ht which:Would include a tkt.and rn,60 charge to
reiplace4he existing. Public Facilities. (PF) designation for the site with a.new mixed -use land use
categor density -and .. .... 4 " I Table LU '
(MO-H'5) and establish intensity% limis WIth.n , 6 -2 �of the Land Use
Lie rin 6ni b y I e I stablIs - hin.g. a new. . ano . ma .. I . y.location. A-Zon,in,g Cod . e Amendment would also. include a
text,and map change to replace the existing.Pu.bi.io.Fa.c.ilitibs,(PF,) zoning des;gna.flon.forthe.site with
anew zone MU-Lv.(' xedibse Li Village) and . establish d . ensity and:lnton sityl . it . I ts consistent.
with the proposed General Plan amendment. The ddhsi§tehby r6��.W
jeill focus on Genera[ Plan
policies and. the standards /provisions` -set forth. in the City's Zoning C ode. This portion of the reVi w
will include any proposed mo ifiqqtio'h to development -dd.. opmen and design standards. The interface. of the
protect with nearby: uses will be stbdied; Develbpmelltst6hdards And Allowed u§es-would'also be
established, The impact analysis will also address the propo�;ed'Site, Development, , Rev. e 1.w :or
Planned QoVel'opmentF'erniicii)dfh Parcel Map'.
The Coastal Land. Use Pk
e I I r I"
xisting:PLIblic 0,cilities
and establish. density and
includes a change to Policy
anticipated to be subject to i
I'll
J. it
WQUIO: include -a text and map .,.change 'to. replace the
�r6e site with a hi e- W mlx'ed',=qs_ a. lan.d.'u'seo5fiegoN
(MU)
Withlb Table 2.1.1-1.,, The prbPosb"d:am6hdm'e 6W also
Comittssion.. RBF will conduct
Nqregional plAnningrOgw.will
and ;Guide '
pbl icies.
beh§UHa. Con&66ri,§vk - vi t ,
-equ orV P� a ;ram6iMo RBF Will tevie'W b'pplidable nbl§b and land use.
compatibility criteria for the project area: -Noise standards regulating, n6ise impact,§Milf be discussed
fbr land' uses on and 1. qdjamitto the project site: k6lF will tiond I it' oughoutthe
site. During tN�sjlte vi0t; RBFWilf rondu6tsboft-166-6 hbis:e level along lh6'prp , ibbt
area. The.fioisb ffionIt6e1ng,.sUN6y Will be conducted at LIP to three separate locations to establish
Baseline noise levels in the project area Noise recording lengths are anticipate d , to requi ro
approximately i5 minutes di each location. This scope excludes 24 -hour noise measurements:
Construction-Related Noise and Vibration. Construction would occur clurit - rig implementation of .the:
proposed project. , Noise impacts from construction sources Will be marialyidd based 'on the
Anticipated equiptnent to be used., length of a specific construction task,, equipment power type
(gasoline or diesel engine), horsepower; load factor, and percentage of time In use. The
construction noise impacts will be, evaluated In terms of maximum levels (Lmax) and hourly
equivalent continuous noise levels (Leq) and the frequency of occurrence at ad
. jaq.erit sensitive
locations,. Analysis requirements will be based on the sensitivity of the area and the Noise
Ordinance specifications and the Federal Transit Administration's vibration analysis guidance,
Operational Noise Sources. The proposed project is anticipated to generate vehicular traffic trips
from future growth. On- and off-site noise impacts from vehicular traffic "Will be assessed using the
U.S. Federal Highway Traffic Noise Prediction Model (FHWA-RD-77-108). The analysis Will focus on
noise impacts mpacts associated with the development of the proposed project. Model input . data will
include average daily traffic volumes, clay/rilght Percentages of autos, medium and heavy trucks,
vehicle speeds, ground attenuation factors, and roadway widths. The 24-hourweigh-t.ed Community
Noi.se,Equivalent'Lev.els - CNE L) will be presented in a tabular format. If necessary, mitigation will
JN 13k03
pterfiber26,,201,3
27
Proposal forthe Peoevelopm of the hn F Zrrrier
d0 rd e City
v! r
E onma
be 11:16 on -site o noise, eves o ricitlexceed the, City's standards. Stationary
rifified to ensure that on� be
source n6Fsee irnpabts:(both iftipb6ting the proposed project and emanating from, the pro]ect)wljl;be
FDO60110 Services. 'a.nd, Ufffitips
RE314 ; fl:con
wl taict potentially affected agencle.sto confirm relevant .existing .conditions, project impacts
and recommbnd6d mitigation measures: The discussion will focus on the. potenfla.l.alteraflon of
existing fqcilitiesi. ex ifies and the increased demand on,'ser�llc6s'
extension or e?�p PnP new facil
based . ed on the proposed ea. land Uses. �knp!F wlfl.evaloatelhe awlify:df the prbjdct'to:receIve adequate
service based on applicable City and County standards. and.. Wheip pqequPt.e, services are not
available,, will i'oenfif y q effects of I na
0 cgote service and recommended mitigation
ion measures.
Is s ues
discussed include;
P.u.b.liq $qryicqs'*
Solid'Waste. Solid Was'td,denorati& resulting from the proposed uses may impact landfil
qpRAcities; T
and recycling for both boh.stfuldbo" ti6ho thii§P-r006t, Prbj V
q an, opera p,ccmpliance:W! h AB
.gag wile also M addressed.
result of thel project. The Fi(e. Services review Will include :a review of existing
servic- es/fI ar .ilities n th e I , area, response Imes to.the site :(which I
n udes 1iazardous,Aaterial
resp o rse s 10 en erge n ci as),
6vaiiable fire' -flow, - r ; alm - ts and r-eq' I dMifigdtion.,
p. ojec pad s. u ire
8QII&e; Thq.Pq(kqq 5eryico treview will focus upoq response "times to the, site, available
perso nel,and overall protection services _... -!1 - 6uld
likely not et:overa nee
. significantly t . _ I I ,
incorporated project design, including lighting, plgragp pfd-tecurRyba rdw aiofo` rt he r
reducc potential prir.ne activity will beldentiflod.
Schools, Potential' impacts to schools focusing an existing
, .. , _ ' conditions, student capacities,,
current ourrentenrollmcOt'4ndfOCii�ivi�caiior�. Generation f ro m the project'W ill
berthe
basis for tha impacf analysis. Mitigation measures will b6pirovided to reducethe:signlflcance of
impacts,
Parks and Recreation . The review will include overall 4parkI , and conditions ' , in the City , ity end
i.m Pots-wh ich the project ;may have on the part( system. Potential impacts will beldentifiod with
mitigation to reduce. the significance of impacts.
Public Utilities:
Water. Based, upon technical Information provided by the City, existing capacities and
defior6ncies will be addressed. The on -site potable and non-pbbab(b water system conditions
will be presented. Cffsite potable and non-potable water storage, pumping and transmission
facilities Will be studied.
f�L
.Qw r. Baised upon technical information provided by the City, existing capacities and
deficiencies. will be addressed. Major off-site sewer conveyance, treatment and disposal will be
ON 132203 a 12 o September 26, 2013
22
04 o City of Newport "each e
Proposal for the Redevelopment of the .r.City Hall Complex
En lvi Formeronm tal I rnp aot port
R
prep nt cl-,Rrqjpq gppoq�f� Uct
e e iln'T'.-P. �re con necf-ioinS, epsernerit, modifications 8hd,Up
to the.qX(sting -system willbo studied.
Electrical. Existing facili— ties I projppt impacts,: infrastructure relocatioI n, underground I ing of
overhead 00s; easements .and .necessary Mitigation.
Telephone. Exikin g, facilit—ieS, , project impacts, infrastructure relocated, uqdergrouncihg of
overhe, lines;. -si. easernerits and necessary.
Gas; ExistingJaciliti.es, pjr0je.ctJMpqqts,, infrastructure rel pcetipl, easements and necessary
Mitigation,
Roadway 7mainten , 8tCe. The proposed project.may-incrementally in. aseIt enalh
maintenance of
streets, storm chains,
and other belowsurfbd6feicilitlebi RBF Will consult with.the project team
and,City POIJIIc;Works Divisoh to ascertain key.concerns/impad . tsdue.foinpMped,ilitiliz tiond
'area, road's.
Viratfic . and 0aieking
aRqly�jp to qqp pn fron.men.q opurn
pareaa.traffic impact Pprj� Vi t I d efit t on.of.the proposed
00
qco . rid ht-%Wfthih'e'C'afif6rniaEhV.i"r-onth.6ntaIQ061it A-t(CEQA)',.6-�"Wi�lidg�addr��bsth6
Y
City Traffic Phasing Oirdibance (TPO.) anWy§iis for the proposed project Additionally, ally.; thQ
Isis . �W!(( include a State Highway analysis fbi-the study intersections ..
n er elj'u'ris�. ic ion o. .. id rqns,a.s.Weil. as..IndUdb an applicable OWgb.Gbuhty
R- d i a f d. it
i Mandgemie'n't P'..rdg'rbifi,(PMF�) W60 916h for -the West -Coast Hi 8. - JyNew
Highway I..IPPq
Ramps joeatro.n.;
The t ra (fic. i rn p ct an a I ys ! s V I I i: 'a ss-u me the p`rbjje . cfzite is vacant,and notcurrently generating trips.:
For lnformatonal'pqrlposes,.- a comparative trip generation .analysis between trips forecast to be
generated by
will I be ih6ftlided.
studyArea
The study intersections will -cons . ist.of the following twenty (2Q) intersections identified bythe Cities'
of Newport Be6ch.. and Costa Mesa.
tCity of Newpotl. Beach
• Orange Stredt[West Coast Highway.;
• Superior Avenue/Placentla Avenue,
• superior. Avenue /Balboa Boulevard -West. Codst Hlg.hWaY;:
32n1 strebt/Balbod. Boulevard;
• Newport l3oulevardlAospital Road
• Newport QodleVard/West 6bast Highw6y Ramp;
Newport BbUf6Verd/Via Lido;
Newport Boulevard /Finely Avenue;
• Newport Boulevard /32 d Boulevard/32 d 8VOet.
A I 32jb'3 Septeffiber A.2013
City of
Nowp
o
Proposa fortho Redevelopment of ihe= OrT orC 1 ty Hatl Cmmplex
tivrpn on t a mp a
• Newport 30U[evar& 6'h Street,
• Riv&sidd DdVe/We§t Coast ,HighWoy;
• TO§jiq AyeriueNV
,, est Poast Highwpy', qpd
• power :bdveWbstCoast Highway.
City of Costa Mesa
This sd6pia assumosi 7 study intersections Will be analyzed in the City,of Costa Mesa; the p,repise
location of the study Intersections -will, , be identified 'based onydiscu9sion with City of Costa,mesa
staff.,
As part of the analysis ,j.,R.B.,F will collect:P m,. peak 0,ed I od . :(7:00 a.m..Ito 0:00 p.m,) and p,rh. peak
period, ?),I. nte . fsection t.aoun1sb�t.the. o6ty'(20)�.tudy.intbf§66tib'h§.
;,(*0Q,ipA._jq6:.6Q:p,ffi moyehlen
oaa ty0balw6606y'( Tuesday', Wedheg'day; or Thursday). The.analys. is will u.. tilize.-thlelhighpst,hopr
of traffic,count data c lI q e4with't n each; p qOk ;pe rod 'Jfti sscopp c ... f Wor k .
does not a sumovehidlo,
classification counts,
Analysis-,ScamKios
Th6analysis Will. d6ciJh)ef5t h). peak hou r -and p.m, �peak; hourrstud intersection
c,ond.it1i96§f�r,t.hef. 1 1 g a lysi
.9 P4 scenarios.
P Exlstihg
9 nQreU4sLAu11:1U1&L1vt,- Y.
Forecast Ourquistive V.
• Forecast Qoneraj, Pion
Analysis Methodology
The analysis wilt document the existing rand Oreukzj operation of the gqdy]o aforlh&
itersoction
above identified apalysis. scenarios,_ .- . e 1 13 , h .d 0...
lTh City o. NeWpAr ..e.a.c and , range:CountyCMP
nterseetitm analyses will,utilze the intersection Capacity Utilization (ICU) analysis rnethodoogy;tlie
State Highway intersection analysis: will utilize the Highway Capacity Manual (HQM ) analysis
m. p th qd 61 qq y..
The traffic impact study will identify the number of daily and peak hour tri . ps forecast orecast I to be!genetot generated
by the proposed prcjlect _U666 the Ci of,N, eW .. rfB .. ead . h.:Trt�f . fi . d . Analysis . Model I . . N f. BTAM)fttjfute.
of Transportation Engineers (ITE),. 9r" Edition (2012) trip,geh&aton rates,, or other source as
directed by the City.
This scope of CityWill prbvid6.RBFNBTAM model ICU runs at the study intersections
for all analysis scenarios With exception . o. f the forecast GeI neral Plan Buildout With ' i
Project
Conditions onalysis scenario Which ROF will manually d6f ivu; manual. t rip Vtr&Aon
and
assigOrnerft Will be .'reviewed and approved by City staff prior to utilization in the analysis.
Utilizing applicable e agency analysis methodology, and based on applicable agency performance
criteria aodahresliolds of significance, RBF Will determine wheth&theproposed projectisforeop,st
JN 132203 • 14 September 26j 2013
30
City,,of Newport Beach
Proposal for the Redevelopment of the Former City Hall Complex
to result in sigrlficanttro. ff , i-c-limp
acts at th6 guoy intersections: Mitigation measures will I be I i I d entifI e'd
i n accordance with p 1 cab a -
bigency,ciritbrid to :eliminate or r6duceIddritified significant traffic
impacts.
The City's Obtdilt; i. changes to,
l 32 a , nd S#eet that are under consideration will bb qualitatively be
evaluated by KBF-since these changes appeartobe. part.of the proposed project.
The anal Ainclud
I I analysis WJ I -e for iriforrhatidrial,purposos atrip generation analysis comparison between
the number of trips generated by the former City Hall use in comparison ..f.o,'the,.I.rips forecast to be
geriprated'by'the proppsedhote
7 1 . . . . horoiw'
State Righway lntersecflon-Analysis
This scope of assumes up; to IGbfthe 20 stctdy:int6r§ebtions% will :bb,1668tbd on State Highway
routes,. and Will be analyzed utilizing the,HCM analysis methodology in, accordance With'Caltrans.
g1gidplinles%,
study ih
of the p
RBF.will peer reviewth
city; of Newport �eMh
The.. h. peer
..Studv Peer Review Me
Memo 92
'a, meMbfMcIUM to. City staff.jeaffic
F'Will provide project specific ppqlysis update ,qfpqlen(161 grcwth-,lp4Pci.n9impacfS pursuant-to
6'6). The btlbaWas: bi�sedbO data kb'M tke'atyof
A�Qwj.'0400s Sdct6rd51,2,..( .. ebhii�tA.inthis§6
NeW06ff B60bh,'C;-�ilif.ot'n�'i-a.D.bPb"t't-�m'eh-tof Fllhance,.and U.S, Census; 7 qAp�.fiq
n discusses ways
ibwhich the proposed projeci gould foster eq 061C.'Or, pppyla . tiongrowth., OrI . lle:Q ' 0 . risti`Uptich of
adaftional'I't.ou'siag, eithe.r- dire'cify Or. indirectly, in th6 surrounding environment. The analysis
ad.dr6ts6.�.g'roWth.- j'n'd"ucingJ impacts hn.tbfritis of Whether the project influences the rataj� I locat! ' on, and
in I
the amount of growth. G.-rovA114 dq i impacts the -
Ping r! , 6 proje�ts c.onsistel GY
with a 'd opt e . proposOd . . Plan s that have , growt'h
monag.eme6tfrbM a local And regional
standpoint. Pot6htl61..g r oWth-inducing
impacts ftrin the pr6posed:devblopmgn.t-will ,b,e analyzed as
they relate to population, housing and a n o rne�nt factors;
.y
The ranoe.of Alternatives .is expected taiablud6thb No Project,a rO-dU66d[.itodiffedd6§igh,:and one
other AltornAve that maybe considered through the Project Review process:. Pursuant to CEQA
Guidelines Section 15126A, RQF Will provide an analysis of 0 "rea.sohable range" of alterhbtives,-
con�panng environmental , , , impacts of each altemrativ& in each. impact area t64he-pr6ject. Foreach
alternative, RBF will provide a qualitative analysis which will f
includetraffic(based upon qva, IaLle
data 1 the Report); air qu6i��,,rl(jise,:ihfra�tructuto, iand use and gl 'bbl climate change.
I I . n I � � Ti:affic: Re 0
One important element of the Altdr.natiVeis section will. be an impact matr'i�, which will offer a.
cornparison of th6 varying levels of impact of each.,alternative be , Ing , This will be
prepared in a.form—at I to allow deci sion-makers g. reference that Will be easily understood,. While
providing, a calculated (where feasible), accurate comparison of each alt6friative,
A 132203 86pternti6r 26, 2013
SI
The alternOtives 866tidh will cdhf6rifi to both amendments to Section 15126.6 of the C , EQA
Guidelines and to recent and applicdble court cases. RBF F vvili'discoss as-required b.y- the: .0EdA
1P
elines, the and disadvqi gq8,gfeno ha A er mativeindthe.reasons for rejecting bir
foboftimericlln�g the Pirbj6dt 61terhativdsstatbd, This altethatives section will -culminate W1111 the
selectic)riof the ,e,nvi,ronm,enfal,ly.superiQ.ralternq(iyel.naccordance *th C A requi I mment I s.,
EQ
2.0 MITICIAT110M MONITOKING AWO REFORT11.46 PROGRAM,
To comply with the PuNic Res.o.urce.s:. ode Section. 21.081:6. (Ag k160), RBF will prepare a
Mitigation Wriltbeing. and Reporting Program to be.-defined through working wiftCity staff to identify
appropriate moriitoririg ste s' ro d In orogr to provide a bas.ls. for monitoring such
p p
measure cl i and Project c
.s.,untrigan. upon tatiba.
The Mitigation Monitoring and Reporting ing Pligcklisf; will serve as the foyn tion of jbq'Mitigption
osod Project. The .ChecklistirididdtisAW . mitigation
measure hUrfiber.'as outlined, ib thb EIR, -the EIR f.eference page (WWO the measure is
documented), a list of Mitigation Measurel. .9ioris,of Approyal (in chronological. ord
'appropriate , I . I.. ' ' .. '.. __. .... .... qrunderft
topic);.'the Montt 0 cy,. epa'ft ht responsible jn�slble for. vahfyM'g
WtWhattagen '/d
pring.....q.es on ma.. t sp�
IrOplerndnt6tlidkdf thb Merdsbre), Method dfVefficati.'on. (documentation i.',field checks, etc),arida
verification section for AhQ initials : of . ,g ifldi�.iduaj 'date ofa� Tication,, and pori.inent
Ilip e"
remarks,.
If ti 001 I f: 1
PEIF Will provide g0ditichal sections in
fhe,EIRtI a - r e et C OA and O lty .r 6 ' W 'meats
I including th
6
fjll6Wihd: Sig hfi66ntlHeVWVslbl6 EnWormbrta I Ch 1 ng es Tha t Wo b Id B a I nvolved I n the Pro posed
Action Should 11 Be implemenied 8ffbdtg FoQnd -Not To Be Significant, Inyentory:of UlSayodable
AdV�eispllrnpaciv, and Or.garlizOtipns in' .Persons 60).sUjied/, 601l ograpk .'
Y:
Sia _DRAFT. E1_R
3.1 PRELIMINARY"AFT IEHR
RBF will respond to o.ne complete set of CJly comments on.fhe Administrative pra, EIR. .lfdesired
by the City, RBF will P_ ide the. Preliminary' .Draft of the EIR with l all cinanges.highlight6d to assist
tho.sedohd check of the document:.
RBF will respond.to a,second review of the Preliminary Drift EIR and will proparethe reportfor a
final pre-print review by the dity. In addition, RBF °wjll prepare the Notice of Completion (NOC) for
submittal to the Office of Planning and Resede6h (OPR). RBF will also work with the Cify to develop
a cl.istiribution., listing for the NOQ,ancl Draft EIR.;
JN 132203 P 16 a Sqp(Mber26'
,.2013
32
WPO
tQ
City of Neiwport Beach
OrlopOsE'jl fgrthd Redevelopment Othe Former City Hall Complex
Environinental Impact Report
=7
RBFwJll r6sP6hdt6 oomffients received on the Draft EIRclurinig the 45-clay public review period, and
'any addidonal comments: raised du.ring public. hearings, RBF-will prepare.thoro.ugh, reasoned and
sensitive responses to . relev.drit.einvimhrindhttil issues. This task Includes written responses to both
Mlt6h and oral comments received on the Dr review o hearing transcripts, as
. alt PR (includes rev f
required):: The Praft,,Resp.Onsepto Comments will be prepaji-edfor review by Clystaff. Following
review. of the Draft Responses `to Cdrrirhehts, RBF Will finalize 'this section for inclusion in the
Adminis'tr6tiVe Final EIR;
It is hotedthat it is.0h1knOWn, atjh tune the extent 6M cy
ti of public and agen comments that will result
from the Per the. City's RFP, RBF has budgeted. 1. 00 hours, for responses to
comments;. the ipyo-1:qf comments and response exceed R& Will submit
on eed our
addifn quests to the City ln:brd6rA6,bcm'Pletd the responses,
4Z FORALEIR
The Final EIR wilt 66`6slst 6f':th6 eeviged Draft EIR text .as necessary a d1hp
Comments to
Responses" isection. , The
q ' Draff EIR wilt be rpviseq, in accorda I ncQ,wifh the re: sgons6s to public.
on To 46ilitate
City review, RBF will ofmat the Final EIR with shaded textfor
: any new or modified teikt. and "strike out" any text -which has been delated from the Final EIR.
RBF
will also prepare, and file: theNdfice � of DeWmnihatiol, within five (5) day6 if Elk 1. This
al .. .. ..". .. .-- .,! 1. � — I I'll 11 1 five q approval.
scope . I of work also )nclu.Ods, the O�ufifed, fees for the. California Department offish and Wildlife
RBF will provide administrative _assistance to facilitate the CE OA QA- rocetsincludihg the preparation
of the Notice of Deterrnihatlon,.Staternehtbf bverriding Gonsider6tions and Findings for City use in
the Pr'oj'e'c't'review prodes§,;. RBF will prepare the Findings In taccordance with: the provisions of
Section 1'6091 -and 15093 of the State 0%,6, Quidelinjqs�and in a form specified by the City, RBF
will s b Fi dinosforCit�re,4eWand Will 8pbhdt6t)hb��tof. City to�nrfib6ts,
submit re
RBF Will prepare, submit, and mail all CEOA public notiGasrequired for the proposed project. Public
.notices a,ro.qnfici.pated to includ-e;
e Notice of Preparation: As stated above within Task 1.6, RBF will prepare the NOP for the
proposed project to . initiate the M-day.NOP public review period. RBF twill dlstdbutd the
NOP 'to.appropriate agencies, parties, and individuals (including the State Clearinghouse),
RBF will also post the NOP at the County Cleric
JN 13220 Spiptern bor26,2013
33
City: of
Prop_psal f6r theftedayolopfinent of th.6 Fdym6r Qlt ' V
Notice .IdfAiM#aWflN RBFWJJ Prepare a Notioeiof Availability (NO,A)Ao'be distributed at the
onset of the X45 -day public review period for the. project. The .N,OA'wili 'ind I I , ode. required
project information, such a's a brief project desoription,. the start/end cates of the public
review Porlddjocatibns wh&& the EIR is available for review,, and contact informAonfor
Citys aff
:9 NoLfd_6 df'Coftfetloh: RBF will. prepare a Notice of Completion for submittal to the State
Clearinghouse at the onset of both the 30 -day 4OP public review opriod , and the 4 'day ,i 1R
PqWip review period. Th
.6 -OC will brow the format r6b6mrn6hd6d by the State
Clearinghouse.,
No ice bt. Determination :. A5 stated, above within Task 4:2;. RBF will prepare a Notice of
Ue—temNn6fiohl t6 be.-rited With the County Clerk and.sent.t.0 the S.tat0.Cje.a.riQghQuse within,
a
live-d.ys of , E1lR.certlfiPqflon.,
T. scope assumes IhdV the: City would-be responsible for any radjus rna.i.lipg or newspaper not . ices
required forthe proposed' project::
Mr' eh01,j fa.pnd[Mr.5066TorresAli be rd9pd)-d�lbforna na—getii- eR;- a u '
Ni§ibn:dfthe
EIR ProjeofTWi:ds the.Cify staff to'li-rcorp6rate C-ityp6licles into the Elk.
Mr. Lajole and Mr, Torres will underiake,consultafion and.coordinaii6n of the , Project a
rid review the
EIR for jogmLplig orWit , li��A:re g,60ern6s and City CEQAp6bbdures. RBF:Will
Rc � W
obordlnatd.With,sthte and loco [agencie's r'.-6-0'rdi"hg'-this.environmentaI document. .-Ar.LqJ :and Mr.
Torres will coordina - mwith all technical staff; consultants, support staff and
ward processing toward
the -timely completion of the .EIR. goal of RBF to serve : Wan.Wen"910h of City staff
throdg hoult the dge6r6fY of the EIR Project,
Mr. Lajdie, andfor Mr. 'Torres, will attend Up to two Staff. meeting's
- - -- and, will represent the "Rrqjbdt
Tea m at, public hearings and make .presentations as h�ces s4y. R B F anticipates a "kickr6ff
meeting." (refer to Task 1- 1), progress meetings,, and public meetings and hearings; Mr; Laj616 and
Mr. Torres along with other key Project -ream personnef will also be available. to- attend meetings
with affected jurisdictions, agencies and tioris,)s needed toldt�.htl�16S,U'-eE�,l assess i�hpt�ol,�,
arganiza
and define: mitigation. The estimated cost for addifi6hal meetings is approximately $1,;200 per
person.
One (1).kickoff meeting with City Staff (refer to Task 1.1).
One (1) community /neigh,borhood scoping meeting .(refer to Task 1.6).
Progress meetings with City Staff assumes six (6) meetings to provide written and oral
progress fepg".rts, resolve issues, review comments on Administrative documents and
receive any necessary direction. from City Staff.
Three .(3) public hearings with- presentations as necessary. This includes Planning
C6mmission and City Council meetings.
JN 132203 .18 $qjpternber 2s, 2013
3.4
Proposal for the
f i
The JOJOWing Is a. breakdo'wn df'all OrOdVcWdEilivOrabl6s. The. li'§tbd deliver4bles lassume :a
,standard number.of defiverables; f6r a pr9jpctof fiHis.,type and can be adfqsted• as directqdty the
City. IROF can also Provide q. coqt, per document, and sari provide billing.on-a fime and materials
basis, as.requostaid-.bythe City.
TWO (2) . qopl'pp of the Draft Project Diecriptiorl. pn.d.... Elk.
- ... z , '.' . , � - Qufhne
One n ccPpy of braft-0 'i
0-1 r.0i6dt.Ddsdp.Ioh and-EIR Outlihe
.0
Two '(2)... copies .bf th6.Notice of:Preparation/Initial Study
One 41) Electronls Copy of1he N pfae.of Or pa ratio /' .
It I.$
tudy
Fifty. 50) coPies. bf the NOUce of -PrepbMionlihitial Study
Five, '16's of Adrn!n flye 0 El. q#-! ari6 Technical -'M 'ct on Ob
cop, . ,.,ppen ices
Rd cdPY EIR #.I
P :FW& (5 copies 6fAhe"AdminWrative Draft ER-P and Technical ,ppendk -:on CD
prip (I ) El`e,Qlronicwpy of the Adirirriistrat6e.br4t bkk'
TWO
oplel nfthe Pre+ri(ntbraff EIR bndTe�dlhhibal Appendices 6n.CD
One(1) Electronid 60y 6flh , e Pre�print Draft Elq
® Ffty'(5Q) copies of tlie• Draft Elk.(Techneal Appendices do CD)
Oh&(1)'616--dtr i6 06pyIh-Adobe Acrobat:(POF) Format fqrweb Pastin•
TECHMICAL REPORITS
o
Two (2) copies, of the. Drift Technical Reports
TWO (2) copies of the Final Technical Repofts°
Fifty (5Q) copies of thq'Response to Comments/Errata -
Two (2.) coplas of the Final Elk and with Technical Appendices on CD
Five. (5) CD's containing the Rhal EIR and Technical Appendices
One
(i) electronic copy Of the, Notices, Initial Study, Final EIR., and Final Findings and
Statement of Overriding. Considerations
JIN 132203 • 19. September 28 „2093
35
City of Newport Beach
Proposal for the Redevelopment of the Former City Hall Complex
Environmental Impact Report
Additional information sources will be consulted including the California Department of Fish and Wildlife
(CDFW), United States Fish and Wildlife Service (USFWS), and historic /current aerial photographs as
appropriate to define the habitat requirements for sensitive species potentially occurring onsite. This will
allow RBF to focus its field visit on those sensitive biological resources present or likely to be present on
the site.
Habitat Assessment/Field Survey. The site will be systematically surveyed to verify existing conditions of
the project site and its abilityto support any listed species or habitat type. Particular attention will be given
to the suitability of the vegetation on and surrounding the proposed project site for its ability to provide
suitable avian nesting opportunities. In addition, the six "special trees" that were identified by a City
arborist in a recent report (Special Trees — City Hall Complex, dated November 16, 2012) will be
documented using a handheld GPS to verify their locations on the proposed project. Notes will be taken
on all flora and fauna species observed. This survey will provide an understanding of the overall project
setting and biological resources occurring with the area. The habitat assessment will not include focused
surveys or formal jurisdictional delineations.
The impact analysis will be prepared using the results from the habitat assessment and will document all
wildlife and habitats occurring on the project site, the potential to support any listed species, and whether
the site supports potential jurisdictional features. The analysis will include a detailed map of the plant
communities occurring onsite and their respective acreages. The analysis will also address the mitigation
measures previously identified by the City to mitigate the potential loss of the six "special trees."
D. Cultural and Historic Resources
The analysis will cite the provisions of CEQA Guidelines 15064.5 (Historical and Archaeological
Resources). No known sites of cultural significance are known to exist at the site and S1318
consultation has previously been conducted by the City. However, should the City choose to
complete the consultation again due to the passage of time, this scope assumes that the City would
be responsible for the effort. The results of consultation effort will summarize the analysis by RBF.
This analysis will also include a search of Native American Heritage Commission files.
E. Geology and Soils
This scope of work assumes that geotechnical documentation has been prepared by the Project
Applicant and provided for use within the environmental study. To assist in ensuring a
comprehensive and defensible review of impacts related to geology and soils, a technical peer
review will be conducted. The peer review would consist of the following:
A review of relevant geologic /soils data, color aerial photographs, as well as contacting the
City and County Emergency Management Agency to request records of any relevant
geotechnical reports;
A technical peer review of the Applicant- prepared geotechnical report for the project for the
purpose of assessing the adequacy of the consultant's evaluation of site - specific geologic
hazards and potentially significant geotechnical constraints, and mitigation measures
associated with the proposed development; and
A review of the most recent proposed grading plan.
JN 132203 • 23 • August 26, 2013
M
EXHIBIT B
SCHEDULE OF BILLING RATES
RBF Consulting Page B
w�AWP24 City of Newport Beach
FzA Proposal for the Redevelopment of the Former City Hall Complex
y Environmental Impact Report
v
BUDGET
TASK
G,l-
25b
C. to
210
E.T.
165
''A.M,
920
S.B.
145
K.B.
120
B.M.,
236
M.E
:220
R.K.
165
R.B.
190
S.M.
180
G A
90
Total
Heurs.
Repro.7
Mailing
Total
Coat
1.0. PROJECTSCOPING
1.1 Paiect Kick -0g and Pm'ect CharaotanSicv
4
8
12
'$2320
1R Research and.'COnsu6dIroeaEgstion
4
4
$580 .
L3 ' en ti
4
4.
$eea
4 O e.Of Pee arMlbn
1
11
$165
Scot
15 SCbA
4
6
10
$1.990
ION STRATVE`DRAFT"EIR
22.1PREPARATION
2.1 d Purpose
ose
2
2
330
E.0.utdl Zurome:,
2.2 Executive SUmm
'1
6
7
$2695
2.3 Ptresn Deem Son
1
9
:3'
12
17
:$2695
q:e
.4 T,=Mtty. ofei
1
1
$4S5
.2.5 clhtt
Pao ectslMal is
.3
9'
$495
En lteabve
2.8 Envimnmentel Mal sis
A. etlrs,and Shatle/Ehatlbw
1
'1
65
So
130
Q
,v, O
B. Uali
1
6
6
40
47
.,$6,040
C. io iml esoumes
Slo
1
in
2
39
$8,935
'D. 'Cultufal and Histortc Res..rca.
1
"1
12
13
$1905
E. Geblb and Soil.
1
12
30
43
$7,305
F, .Graannousa,Gas Anal is/Climata Chan a
-2
5
37
$4.530
G. HNYard.. and Hazardous Materials
1
24
25
$3.045
1. Hodmlo and Water Ouali
2
20
50
7z
$11. Sd
I: Land Use antl RelevantPlerinin
.2
'1
5
So
59
8 950
J. Noise
:2
45
47
$5730
K.. Public 5ervi[es'eid. Wulities
.2
30
32'
$4.600
L.. Ta(ficand Paddn .
`1.
1
'6
20
120
16
164
36:070
2.7 Grorvlh MdOdcmt,nt
'1
'2
10
13
$1 780
2.8- ARamalives W the PrO.$ed Act..
2
1
24
1
1
1
1 35
$5,510
Pm ra'1
29. Mitlgatioh Oni[brin'antl.Re ortin m
M
5
7
$885
2.W. Mditional Seclions -
.2
20
8
30
.$4';]90
3.e DRAFT FIR
3.1 Preliminary Deeft EIR.
�4
'.4
'20
4
30
10
6
78
$1 1;710
3:2 Com legon of Na Orar EIR
:2
'1
5
1S
G'
31
$4,560..
4,0 FINAL ENVIRONMEMAL IMPACT REPDRT
4.1 Response- NCOmments.
4
'4.
16..
-.8
33
20
8
2
2
t
2
100
$15,645.
4.2" Final EIR
t
'1.
4
16
22
x$3440
4.3- Findin s5tatamaM'nt OVaTridin Considerations
1
'-0
10
12
'. 1910.
5.0 COORDINATION AND MEETINGS:
5.1 Public Noti.s:
1
.6
]
$1240
5.2' EmirbnmeM2l Review COOMinaNOn
20
-24
q4
x$8960
5:3- Emirbnmental Review Maetin s
24
55
12
'12
1 03
$19335
5.0 ENVIRONMENTAL, DELIVERABLES
$7,500
:$7500
TOTAL HOURB
74
16
211
932
325
155
140
18
52
29
30
69
1251
'PeMontof Total Labor N.cua)
5,9%
L3%
16:9:e
16.6%
26.0%
124%
tt 2%
t4%o
4.245
23%
24%
'0 b%
SUBTOTAL LABOR COSTS
$18.5001
$3,3601
1 $15,840
$42;125
$13,500)
_,$32.900.
$3.960
$8,5301
$5,510
1_$5.4001
$6,210
_
$7{500
$206,300
GL =Glenn. Lejoie AN, -A HN - -Obb Mallon R,81= Rcha,d Seek
E.T, dEddie Torres- S8 „ =5iatla a.m., Me: MicaEridabn: $M,MSIctlmagviien
CM_= C.11.c..M.,. K.Bi =Kd5en Eogue R:K.= Rebecca l4nney GA=Gmpbic ArtiS
Note: U v cM will be performed at a 'Nat to eztted- ccr cc pncc, which Will - become. the Flrzn -fixed price upo0 [Ompleton.vf g b tivns.witn'_tfl2 Clical The' octal butlget inGutles.,dll ".11aneovs costs to, ho Vrnl..... reprotluc[mn.,
Te6nbury ca1cles; felepbvne, pvstil, tlelivery; refe ce matemisand inddental .Peose V RSF wiIITe CG a paymenC.e [h r a perwntage bass toting mteau ne:rof by Mnr ly billing. ,,det&r incd W the Cliehf, TNe RBF prole. manage, receives
meH httb mekeaajustments to Scan allocvscos- aneceisa,y wcnin the wean budget Thls fee also includes the NOD filing fee- and the Callfomla'DeDarbmeM of Filth and Wildlife filing fee (S3'OT9)..
JN 132203 • 1 • September 26, 2013
SR
o
CONSULTING
A =-= Company
HOURLY RATE SCHEDULE
Effective January 2013 through December 2013
OFFICE PERSONNEL
$/ Hr.
SeniorPrincipal ................................................................................... ...............................
........................$275.00
Principal .......................................................................................... ..... ............................
... .........................250.00
ProjectDirector .................................................................................... ...............................
.........................225.00
ProgramManager ................................................................................ ...............................
.........................215.00
SeniorProject Manager.... ............................ .................................... .........................................................
2DO.00
ProjectManager .................................................................................. ...............................
.........................195.00
StructuralEngineer .............................................................................................................
.........................195.DO
TechnicalManager .............................................................................. ...............................
.........................180.00
SeniorEngineer..... .......................................... ........................... ...............................................................
163.00
SeniorPlanner... ......... ...... _ ...... __ ........... ................ ............ ....................
................................... ........... 163.00
ElectricalEngineer ............................................................................... ...............................
.........................163.00
LandscapeArchitect ............................................................................ ...............................
.........................150.00
SeniorGIS Analyst .............................................................................. ...............................
.........................150.00
ProjectEngineer. .............. ..................... ............................................................................................
148.00
ProjectPlanner .................................................................................... ...............................
.........................148.00
Survey Crew Support Manager ............................................................ ...............................
.........................145.00
EnvironmentalSpecialist ...................................................................... ...............................
.........................138.00
Design Engineer/Senior Designer/ Mapper ........................................... ...............................
.........................135.00
GISAnalyst .......................................................................................... ...............................
.........................122.00
Designer/Planner, ................................ ........... ............................................
.......................................... 118.00
ProjectCoordinator .............................................................................. ...............................
.........................110.00
GraphicArtist ........................................................................................ ...............................
..........................97.00
Environmental Analyst/Staff Planner .................................................... ...............................
..........................97.00
DesignTechnician ................................................................................ ...............................
..........................97.00
Assistant Engineer / Planner ................................................................... ...............................
..........................93.00
PermitProcessor .................................................................................. ...............................
..........................83.00
Engineering Aid /Planning Aid ............................................................... ...............................
..........................75.00
OfficeSupport/ Clerical ......................................................................... ...............................
..........................63.00
FIELD PERSONNEL
2- Person Survey Crew ........................................................................
............................... ........................$250.00
1- Person Survey Crew .........................................................................
............................... .........................165.00
LicensedSurveyor ...............................................................................
............................... .........................175.00
FieldSupervisor ...................................................................................
............................... .........................175.00
CONSTRUCTION MANAGEMENT PERSONNEL
ConstructionManager ......................................................................... ............................... ........................$190.00
ResidentEngineer ............................................................................... ...............................
.........................160.00
Construction Inspector (Prevailing Wage) ............................................ ...............................
.........................136.00
Construction Inspector (Non - Prevailing Wage) .................................... ...............................
.........................113.00
FieldOffice Engineer ........................................................................... ...............................
.........................113.00
ConstructionTechnician ....................................................................... ...............................
..........................97.00
Note:
Blueprinting, reproduction, messenger service and other direct expenses will be charged as an additional cost plus 151. A Sub - consultant
Management Fee of fifteen - percent (15 %) will be added to the direct cost of all sub - consultant services to provide far the cost of administration, sub -
consultant consultation and Insurance. Vehicle mileage will be charged as an additional cost at the IRS approved rate.
3J°
EXHIBIT C
INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES
1. Provision of Insurance. Without limiting Consultant's indemnification of City, and
prior to commencement of Work, Consultant shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Consultant
agrees to provide insurance in accordance with requirements set forth here. If
Consultant uses existing coverage to comply and that coverage does not meet
these requirements, Consultant agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Consultant shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury
by disease in accordance with the laws of the State of California, Section
3700 of the Labor Code.
Consultant shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its officers, agents,
employees and volunteers.
B. General Liability Insurance. Consultant shall maintain commercial general
liability insurance, and if necessary umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, one million dollars ($1,000,000) general aggregate. The
policy shall cover liability arising from premises, operations, personal and
advertising injury, and liability assumed under an insured contract
(including the tort liability of another assumed in a business contract) with
no endorsement or modification limiting the scope of coverage for liability
assumed under a contract.
C. Automobile Liability Insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Consultant
arising out of or in connection with Work to be performed under this
Agreement, including coverage for any owned, hired, non -owned or rented
RBF Consulting Page �CO1
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall
maintain professional liability insurance that covers the Services to be
performed in connection with this Agreement, in the minimum amount of
one million dollars ($1,000,000) per claim and in the aggregate. Any policy
inception date, continuity date, or retroactive date must be before the
Effective Date of this Agreement and Consultant agrees to maintain
continuous coverage through a period no less than three years after
completion of the Services required by this Agreement.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation
against City, its elected or appointed officers, agents, officials, employees
and volunteers or shall specifically allow Consultant or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Consultant hereby waives its own right of
recovery against City, and shall require similar written express waivers
from each of its subconsultants.
B. Additional Insured Status. All liability policies including general liability,
excess liability, pollution liability, and automobile liability, if required, but
not including professional liability, shall provide or be endorsed to provide
that City and its officers, officials, employees, and agents shall be included
as insureds under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a
primary basis and shall not require contribution from any insurance or self -
insurance maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days notice of cancellation (except for nonpayment for which ten
(10) calendar days notice is required) or nonrenewal of coverage for each
required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Consultant shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along with
a waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance
certificates and endorsement must be approved by City's Risk Manager
prior to commencement of performance. Current certification of insurance
shall be kept on file with City at all times during the term of this
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Agreement. City reserves the right to require complete, certified copies of
all required insurance policies, at any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Consultant sixty (60) calendar days advance
written notice of such change. If such change results in substantial
additional cost to Consultant, City and Consultant may renegotiate
Consultant's compensation.
C. Enforcement of Agreement Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Consultant of non - compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
D. Requirements not Limiting. Requirements of specific coverage features
or limits contained in this Section are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type.
E. Self- insured Retentions. Any self- insured retentions must be declared to
and approved by City. City reserves the right to require that self- insured
retentions be eliminated, lowered, or replaced by a deductible. Self -
insurance will not be considered to comply with these requirements unless
approved by City.
F. City Remedies for Non - Compliance. If Consultant or any subconsultant
fails to provide and maintain insurance as required herein, then City shall
have the right but not the obligation, to purchase such insurance, to
terminate this Agreement, or to suspend Consultant's right to proceed until
proper evidence of insurance is provided. Any amounts paid by City shall,
at City's sole option, be deducted from amounts payable to Consultant or
reimbursed by Consultant upon demand.
G. Timely Notice of Claims. Contractor shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Contractor's performance under this Contract, and that involve or may
involve coverage under any of the required liability policies. City assumes
no obligation or liability by such notice, but has the right (but not the duty)
to monitor the handling of any such claim or claims if they are likely to
involve City.
H. Consultant's Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the Work.
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