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Home My WebLink About11 - Bayside Drive & Area Streets Pavement Rehabo4aEWPaR @ = CITY �O F BEACH NE�1��!/PO�� H °9� � City Council Staff Report Agenda Item No. 11 November 12, 2013 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David A. Webb, Public Works Director 949 - 644 -3330, dawebb(ftewportbeachca.gov PREPARED BY: Alfred Castanon, Associate Civil Engineer 949 -644 -3314, acastanon(o)newportbeachca.gov APPROVED: lI l+\\ v V TITLE: Bayside Drive & Area Streets Pavement Rehabilitation — Award of Contract No. 5212 ABSTRACT: Staff has received construction bids for the Bayside Drive & Area Streets Pavement Rehabilitation project and is requesting City Council's approval to award the work to All American Asphalt. RECOMMENDATIONS: 1. Approve the project drawings and specifications. 2. Award Contract No. 5212 to All American Asphalt for the Total Bid Price of $1,207,207.00, and authorize the Mayor and City Clerk to execute the contract. 3. Establish an amount of $120,000 (10 %) to cover the cost of unforeseen work not included in the original contract. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding in the following accounts for the award of this contract: Account Description Gas Tax Contributions (Grant Funds) Water Enterprise Wastewater Enterprise Account Number 7181- C2002061 7251- C2002061 7521- C2002061 7541- C2002061 du. $ 1,188,772.00 $ 81,600.00 $ 25,435.00 $ 55,000.00 $ 1,350,807.00 1 of 6 Bayside Drive & Area Streets Pavement Rehabilitation — Award of Contract No. 5212 November 12, 2013 Page 2 Proposed uses are as follows: Vendor All American Asphalt All American Asphalt GMU Geotechnical, Inc. Various DISCUSSION: Purpose Construction Contract Construction Contingency Geotechnical Services Printing & Incidentals Total: The California Department of Resources Recycling and Recovery (CalRecycle) offers funding opportunities authorized by legislation to assist public and private entities in the safe and effective management of waste material. Earlier this year, the Public Works staff applied for the Rubberized Pavement Grant Program and will be awarded $81,600.00 for the Bayside. Drive & Area Streets Pavement Rehabilitation project. Newport Beach is one of seventeen (17) local government agencies to receive the grant. This grant not only improves the quality of asphalt material used on city streets, but also helps decrease the adverse environmental impact created by waste tires. At 10:00 a.m. on October 17, 2013, the City Clerk opened and read the following bids for this project: Amount $ 1,207,207.00 $ 120,000.00 $ 22,600.00 $ 1,000.00 $ 1,350,807.00 The California Department of Resources Recycling and Recovery (CalRecycle) offers funding opportunities authorized by legislation to assist public and private entities in the safe and effective management of waste material. Earlier this year, the Public Works staff applied for the Rubberized Pavement Grant Program and will be awarded $81,600.00 for the Bayside. Drive & Area Streets Pavement Rehabilitation project. Newport Beach is one of seventeen (17) local government agencies to receive the grant. This grant not only improves the quality of asphalt material used on city streets, but also helps decrease the adverse environmental impact created by waste tires. At 10:00 a.m. on October 17, 2013, the City Clerk opened and read the following bids for this project: The low total bid amount is 4.7 percent above the Engineer's Estimate of $1,150,000.00. The low bidder, All American Asphalt, possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. The streets being rehabilitated in this project include Bayside Drive from El Paseo Drive to Marguerite Avenue, Harbor Island Drive, Harbor Island Road, and Avocado Avenue from East Coast Highway to San Joaquin Hills Road. Work necessary to complete this contract consists of removal of existing street pavement, reconstructing sidewalks, curb and gutter, driveway approaches, curb access ramps, pruning tree roots and installing root barriers, 2 -inch rubberized asphalt concrete overlay, adjusting utility and survey facilities to grade and other incidental items. Pursuant to the Contract Specifications, the Contractor will have 45 consecutive working days to complete the work. BIDDER TOTAL BID AMOUNT Low All American Asphalt $1,207,207.00 2 Ben's Asphalt, Inc. $1,227,778.65 3 R.J. Noble Company $1,354,051.00 4 Hardy & Harper, Inc. $1,366,000.00 5 Palp, Inc. DBA Excel Paving Company $1,611,078.50 The low total bid amount is 4.7 percent above the Engineer's Estimate of $1,150,000.00. The low bidder, All American Asphalt, possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. The streets being rehabilitated in this project include Bayside Drive from El Paseo Drive to Marguerite Avenue, Harbor Island Drive, Harbor Island Road, and Avocado Avenue from East Coast Highway to San Joaquin Hills Road. Work necessary to complete this contract consists of removal of existing street pavement, reconstructing sidewalks, curb and gutter, driveway approaches, curb access ramps, pruning tree roots and installing root barriers, 2 -inch rubberized asphalt concrete overlay, adjusting utility and survey facilities to grade and other incidental items. Pursuant to the Contract Specifications, the Contractor will have 45 consecutive working days to complete the work. Bayside Drive & Area Streets Pavement. Rehabilitation — Award orpontracl No. 5212 November 12; 2013 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQK) pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA Guidelines, Califomia Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Submitted by: JAII David A. TVebb Public Works Director Attachment: A. Location Maps WEA Attachment A r BgYS /O V�G \V- BALBOA ISLAND CHANNEL z Z w J Q U U E s� HARBOR ISLAND ROAD & HARBOR ISLAND DRIVE BAYSIDE DRIVE & AREA STREETS CITY OF NEWPORT BEACH PAVEMENT REHABILITATION PUBLIC WORKS DEPARTMENT LOCATION MAP C -5212 11/12/13 4o16 AI 9 I ,*n-4 ? BAYSIDE DRIVE BAYSIDE DRIVE & AREA STREETS PAVEMENT REHABILITATION LOCATION MAP (I <I �l CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -5212 1 11/12/13 5 of l) 50 � a t, A �µ pfp 11 CRI4E JL z �Q IV O °�. f� •�� 7 � gn °rte �� y AVOCADO AVENUE BAYSIDE DRIVE & AREA STREETS CITY OF NEWPORT BEACH PAVEMENT REHABILITATION PUBLIC WORKS DEPARTMENT LOCATION MAP C -5212 11/12/13 6 0l6