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City Council Staff Report Agenda item No. 11
November 26, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3330, dawebb @newportbeachca.gov
PREPARED BY: Fong Tse, Principal Civil Engineer
949 - 644 -3321, ftse @newportbeachca.00v
APPROVED:
TITLE: Bayside Cove Walkway — Notice of Completion and Acceptance of
Contract No. 5276
ABSTRACT:
On August 13, 2013, City Council awarded Contract No. 5267, Bayside Cove Walkway, to
GMC Engineering, Inc., for a total contract cost of $147,966.50 plus a 10 percent allowance
for contingencies. The required work is now complete and staff requests City Council accept
the completed work and close out the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
3. Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Contributions 7251- C3002020 $150,968.50
Total: $150,968.50
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Bayside Cove Walkway — Notice of Completion and Acceptance of Contract No. 5276
November 26, 2013
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$147,967.00
$150,969.00
10% or less
+2.03%
-3.38%
+5.41%
Allowed Contract Time (days)
50
Actual Time
-13
Under ( -) or Over ( +)
The contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $147,966.50
Actual cost of bid items constructed: $147,966.50
Total change orders: $ 3,002.00
Final contract cost: $150,968.50
The work completed for this contract consisted of modifying the existing parkway just
northerly of the Balboa Island Bridge between the westerly Marine Avenue sidewalk and the
Newport Beach Yacht Club. A pedestrian walkway was constructed to link the existing
floating dock - gangway within the Balboa Island Channel to the Marine Avenue sidewalk and
the Balboa Island Bridge. New handrails, decorative fencing and gates, masonry walls,
stone veneers, landscaping, and irrigation were also installed.
The final construction contract cost was approximately 2% above the original bid amount.
The majority of changes made to the original scope of work consisted of individual items
valued at less than $1,000 each. One summary change order in the amount of $3,002.00
was issued to capture the various deductive and additive changes including the decorative
fencing and additional landscaping requested by the Newport Beach Yacht Club and the
Balboa Island Association.
A project schedule summary is as follows:
Estimated Completion Date per 2013 Baseline Schedule November 15,2013
Project Awarded for Construction August 13, 2013
Contract Completion Date November 18, 2013
Actual Substantial Construction Completion Date October 30, 2013
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Bayside Cove Walkway — Notice of Completion and Acceptance of Contract No. 5276
November 26, 2013
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ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c) (maintenance activities with negligible expansion) of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has
no potential to have a significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). In addition, the City Clerk will be filing
a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
David A. Webb
Public Works Director
Attachment: A. Location Map
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BAYSIDE
PROJECT LOCATIO
BAYSIDE COVE
U11 Al IEA11 %\I
LOCATION MAP
Attachment A
-COAST
BALBOAISLAND
CHANNEL
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5276 7/19/13
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