HomeMy WebLinkAbout12 - 2012-2013 Citywide Slurry Seal Program0 �gvV�RT = CITY OF
NEWPORT BEACH
"M City Council Staff Report Agenda Item No. 12
November 26, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3330, dawebb @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
949 - 644 -3314, acastanon @newportbeachca.gov
APPROVED:
TITLE: 2012 -2013 Citywide Slurry Seal
and Acceptance of Contract No
ABSTRACT:
Program - Notice of Completion
5320
On March 26, 2013, City Council awarded Contract No. 5320, 2012 -2013 Citywide Slurry
Seal Program to Roy Allan Slurry Seal Inc., for a total contract cost of $717,720 plus
$36,000.00 allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project;
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code, and;
3. Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7013- C2001011 $652,585.36
Total: $652,585.36
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2012 -1013 Citywide Slurry Seal — Notice of Completion and Acceptance of Contract No. 5320
November 26, 2013
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DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$717,720.00
$652,585.36
5% or less
-9.1%
100%
0%
Allowed Contract Time (days)
55
Actual Time
15
Under ( -) or Over ( +)
The work necessary to complete this contract consisted of slurry sealing various streets in
the Balboa Peninsula, West Newport, Newport Shores and Lido Isle communities. The
contract also provided for seal coating parking lots along Seashore Drive, Superior Avenue,
Central Avenue, Cannery Village, Newport Boulevard, 26th Street, Newport Pier, Balboa
Peninsula Library and Fire Station, Balboa Pier, and "A" Street.
The contract was completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$717,720.00
$623,279.46
$29,305.90
$652,585.36
The actual cost of bid items constructed was $65,134.64 less than the original bid amount
due to a reduction in the total quantities completed. Back Bay Drive, from Jamboree Road
to Eastbluff Drive, was deleted from the project based on restrictions imposed by the
Department of Fish and Wildlife endangered species nesting season. Staff will review
options for Back Bay Drive and include this road in a future slurry seal project.
The final contract cost was approximately 9.1 percent below the original bid amount with
three change orders totaling $29,305.90. The change orders included slurry sealing and
striping the parking lot adjacent to the Balboa Inn, Seashore Drive and 56th Street, Arches
bike trail, and Harbor Cove community walking trail.
The schedule for all the slurry seal and seal coating work allowed 55 working days to
complete the project. The project was substantially completed on schedule May 24, 2013,
however some punch list work for the Newport Pier parking lot remained and staff arranged
for the contractor to defer this corrective work until after the summer so as to avoid working
in the parking lot in the high summer session months.
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2012 -1013 Citywide Slurry Seal — Notice of Completion and Acceptance of Contract No. 5320
November 26, 2013
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A summary of the project schedule is as follows:
Estimated Completion Date per 2012 Baseline Schedule July 29, 2013
Project Awarded for Construction March 26, 2013
Contract Completion Date with Approved Extensions November 13, 2013
Actual Substantial Construction Completion Date May 24, 2013
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). In addition, the City Clerk will be filing
a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
;4 4z
David A. Webb
Public Works Director
Attachment: A. Location Map
3 of
Attachment A
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