HomeMy WebLinkAbout16 - Sidewalk Curb and Gutter Replacemente�E -vroRT
= CITY OF
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NEWPORT BEACH
G<,FORN� Cot/ Coundl Staff Repo t
Agenda Item No.
November 26. 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FRONT:
Public Works Department
David A. Webb, Public Works Director
949 - 644 - 3311, dawebbCa)newportbeachca.gov
PREPARED BY:
Alfred Castanon, Associate Civil Engineer
949 -644 -3314, acastanon@newportbeachca.gov
APPROVED:
TITLE:
2013 -2014 Annual Zirwalk Curb & Gutter Replacement Project —
Award of Contract No. 5491
ABSTRACT:
Staff has received construction bids for the 2013 -2014 Sidewalk, Curb & Gutter
Replacement project and is requesting City Council's approval to award the contract to
Grigolla & Sons Construction Company, Inc.
RECOMMENDATIONS:
Approve the project drawings and specifications.
2. Award Contract No. 5491 to Grigolla & Sons Construction Company, Inc, for the
Total Bid Price of $639,950.00, and authorize the Mayor and the City Clerk to
execute the contract.
Establish an amount of $96,000.00 (15 %) to cover the cost of unforeseen
conditions as well as take advantage of opportunities to include additional
needed concrete work not included in the original contract.
Approve Budget Amendment No. 14BA -025 appropriating $298,000.00 from
unappropriated General Fund balance to Account No. 7013- C2001009
(Sidewalk, Curb and Gutter Replacement); and recognizing $14,000.00 in
revenue from a private contribution from Lido Isle Community Association to
Account No. 9010 -5901 and appropriating $14,000.00 to 7013- C2001009.
2013 -2014 Annual Sidewalk Curb & Gutter Replacement Project— Award of
Contract No. 5491
November 26, 2013
Page 2
FUNDING REQUIREMENTS:
The FY 2013 -14 Capital Improvement Program budget included $450,000 for the 2013-
2014 sidewalk project. Upon completion of the actual field review surveys, the quantities
of concrete sidewalks, curbs and gutters requiring replacement were above original
estimates. The primary reason was the need to replace approximately 28,000 square feet
of sidewalk on Lido Isle (more than twice the amount originally planned). To address this
additional concrete work, staff recommends approval of a Budget Amendment
appropriating $298,000.00 from the General Fund to Account No. 7013- C2001009
(Sidewalk, Curb and Gutter Replacement). Per Council Policy L -1, the Lido Isle
Community Association will contribute $14,000.00 to cover the cost of specialized
concrete coloring and stamping, which represents the delta increase in cost from standard
concrete.
Upon approval of the proposed Budget Amendment, there will be sufficient funding in the
following accounts for the award of this contract:
Account Description
General Fund
Proposed uses are as follows:
Vendor
Grigolla & Sons Construction Co., Inc.
Grigolla & Sons Construction Co, Inc.
GMU Geotechnical, Inc.
Anderson Penna Partners
Various
DISCUSSION:
Account Number Amount
7013- C2001009 $ 761,670.00
Total: $ 761,670.00
Purpose
BIDDER
Amount
Construction Contract
$
639,950.00
Construction Contingency
$
96,000.00
Geotechnical Services
$
4,720.00
Construction Inspection
$
20,000.00
Printing & Incidentals
$
1,000.00
Total: 761,670.00
At 10:00 a.m. on October 17, 2013, the City Clerk opened and read the following bids
for this project:
BIDDER
TOTAL BID AMOUNT
Low
Grigolla & Sons Construction Company, Inc.
$639,950.00
2
ABSL Construction
$716,250.00
3
Golden State Constructors, Inc.
$729,850.00
4
Ruiz Concrete & Paving Inc.
$761,020.00
5
Horizon Construction Company International, Inc.
$846,810.00
6
Nobest, Incorporated
$862,000.00
7
Y &M Construction Inc.
$1,062,700.00
Contract No. 5491
2013 -2014 Annual Sidewalk Curb & Gutter Replacement Project — Award of
November 26, 2013
Page 3
The low bid amount is 17% below the Engineer's Estimate of $775,000. The continued
competitive market in this construction field likely contributed to the disparity between
the low bid and the Engineer's cost estimate. The low bidder, Grigolla & Sons
Construction Company, Inc., possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport
Beach and other public agencies.
The work necessary to complete this contract includes replacement of existing sidewalk,
curb & gutter, curb access ramps, driveways, pruning tree roots and installing tree root
barriers within the Newport Heights and Lido Isle communities. As a result of receiving
very favorable bid prices on concrete replacement work, staff recommends including a
15% contingency allowance to cover the cost of unforeseen conditions as well as take
advantage of opportunities to include additional needed concrete work.
Pursuant to the contract specifications, the Contractor will have 85 consecutive working
days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing
facilities involving negligible expansion of capacity) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). The Notice Inviting Bids was
advertised in the City's official publication and in construction industry publications.
Submitted by:
David A. Webb
Public Works Director
Attachment: A. Location Map
B. Budget Amendment
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Attachment A
LIDO ISLE & NEWPORT HEIGHTS
FY 2013 -2014 SIDEWALK, CURB
& GUTTER REPLACEMENT PROJECT
LOCATION MAP
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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Attachment B
City of Newport Beach NO. BA- 14BA -025
BUDGET AMENDMENT
2013 -14 AMOUNT: $312,000.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balanc<
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To appropriate funds from General Fund Reserves to Street/Sidewalk/Curb /Gutter & ADA Replacement and also increase
revenue estimates and increase expenditure appropriations to accept a private contribution for the Sidewalk, Curb &
Gutter Replacement project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 3605 General Fund - Fund Balance $298,000.00
REVENUE ESTIMATES (3601)
Fund/Division Account Description
9010 5901 ND Gen Fund - Prvt Donation /Contributions $14,000.00
EXPENDITURE APPROPRIAT IONS (3603)
Description
Division Number 7013 Street
Account Number C2001009 Sidewlk/Curb /Gutter &ADA $312,000.00
Signed:
Nn'anci@ Approval: Finan a Di ctor' Date
Signed: 11
Administrative Approval: City anager Date
Signed:
City Council Approval: City Clerk Date